KEY MARCO COMMUNITY DEVELOPMENT DISTRICT

JUNE 19, 2019

AGENDA PACKAGE

June 11, 2019

Board of Supervisors
Key Marco Community Development District Dear Board Members,
The regular meeting of the Board of Supervisors of the Key Marco Community Development District will be held on Wednesday, June 19, 2019 at 8:30 a.m. at the Key Marco Community Center, 505 Whiskey Creek Drive, Marco Island, Florida. Following is the advanced agenda for the meeting:

Roll Call
Approval of Agenda
Public Comments on Agenda Items
Inframark Introduction to the Board
Old Business
Three Way Stop Sign at Blue Hill Drive and Whiskey Creek Drive
New Business
Separation of CDD & HOA Expenses Discussion
Crawford Landscaping Letter Dated April 25, 2019
Crawford Landscaping Chinch Bug Application Proposal
Crawford Landscaping Hurricane Season/Storm Clean Up Proposal
Gatehouse Status
Koala-T Painting, Inc. Estimate
Status of Planters
Annual Landscape Contract Discussion
District Engineer Discussion
Attorney’s Report
Draft Rules of Procedure
Consideration of Resolution 2019-06, Relating to Maintenance and Repair Expenditures
Manager’s Report
Approval of the Minutes of the March 20, 2019 Meeting
Approval of the Minutes of the April 17, 2019 Meeting
Special Event Request YMCA of South Collier Letter Dated April 25, 2019
Acceptance of the Financials
FY 2020 Proposed Budget
Consideration of Resolution 2019-08, Election of Officers
Report on the Number of Registered Voters (58)
Follow-Up Items
Gatehouse LPR Cameras Installation
FEMA Update
Website Discussion

Supervisors’ Requests and Comments
Key Marco CDD/Key Marco HOA Agreement Termination Discussion
Key Marco CDD/Inframark Contract Discussion
Key Marco CDD Dissolution Discussion
Audience Comments
Adjournment

Any supporting documents not included in the agenda package will be distributed at the meeting or under separate cover. If you have any questions prior to the meeting, please contact me at (239) 245- 7118, extension 306. I look forward to seeing you at the meeting.

Sincerely,
Justin Faircloth
Justin Faircloth, CAM, CDM District Manager

cc: Greg Urbancic, Esq.

Second Order of Business

Meeting Agenda
Wednesday, June 19, 2019

Note: Requests to address the Board on all subjects, which are not on today’s agenda, will be accommodated under “Audience Comments”. All public comments are limited to a maximum of three minutes per attendee in order to facilitate orderly and efficient District business.

Roll Call
Approval of Agenda
Public Comments on Agenda Items
Inframark Introduction to the Board
Old Business
Three Way Stop Sign at Blue Hill Drive and Whiskey Creek Drive
New Business
Separation of CDD & HOA Expenses Discussion
Crawford Landscaping Letter Dated April 25, 2019
Crawford Landscaping Chinch Bug Application Proposal
Crawford Landscaping Hurricane Season/Storm Clean Up Proposal
Gatehouse Status
Koala-T Painting, Inc. Estimate
Status of Planters
Annual Landscape Contract Discussion
District Engineer Discussion
Attorney’s Report
Draft Rules of Procedure
Consideration	of	Resolution	2019-06,	Relating	to	Maintenance	and	Repair Expenditures
Manager’s Report
Approval of the Minutes of the March 20, 2019 Meeting
Approval of the Minutes of the April 17, 2019 Meeting
Special Event Request YMCA of South Collier Letter Dated April 25, 2019

Acceptance of the Financials
FY 2020 Proposed Budget
Consideration of Resolution 2019-08, Election of Officers
Report on the Number of Registered Voters (58)
Follow-Up Items
Gatehouse LPR Cameras Installation
FEMA Update
Website Discussion
Supervisors’ Requests and Comments
Key Marco CDD/Key Marco HOA Agreement Termination Discussion
Key Marco CDD/Inframark Contract Discussion
Key Marco CDD Dissolution Discussion
Audience Comments
Adjournment

*Next regular meeting and budget public hearing scheduled for July 17, 2019

Sixth Order of Business

6B.

Agenda Page 9

Agenda Page 10

6C.

Agenda Page 11

Agenda Page 12

6D.

Agenda Page 13

Agenda Page 14

Agenda Page 15

6E.

6E.i.

Agenda Page 18

Agenda Page 19

6E.ii.

Agenda Page 20

Seventh Order of Business

7A

RULES OF PROCEDURE

KEY MARCO COMMUNITY DEVELOPMENT DISTRICT

TABLE OF CONTENTS
Organization	1
Board of Supervisors: Officers and Voting	1
Public Information and Inspection of Records	4
Public Meetings, Hearings, and Workshops	5
Conduct of Business	8
Board Policy Relating to Use of District Counsel for Legal Services
and District Engineer for Engineering Services	9
2.0	Rulemaking Proceedings	9
3.0	Decisions Determining Substantial Interests	13
Purchasing, Contracts, Construction and Maintenance	14
Purchase of Goods, Supplies, and Materials	16
Contracts for Construction of Authorized Project	17
Contracts for Maintenance Service	20
Purchase of Insurance	22
Procedure for Purchasing Contractual Services	23
Procedure Under Consultant’s Competitive Negotiations Act	25
Bid Protests Under Consultant’s Competitive Negotiations Act	28
Protests With Respect to Contracts Awarded or Bid Documents	29
Bid Protests Relating to Any Other Award	30
6.0	Design-Build Contract Competitive Proposal Selection Process	31
7.0	District Auditor Selection Procedures	34
8.0	Effective Date	34

i

RULES OF PROCEDURE
KEY MARCO COMMUNITY DEVELOPMENT DISTRICT

Organization

Key Marco Community Development District (the “District”) was created pursuant to the provisions of Chapter 190, Florida Statutes and was established to provide for ownership, operation, maintenance, and provision of various public improvements, facilities and services within its jurisdiction. The purpose of these rules (individually, each a “Rule” and collectively, the “Rules”) is to describe the general operations of the District.

Definitions located within any section of the Rules shall be applicable within all other sections, unless specifically stated to the contrary.

A Rule of the District shall be effective upon adoption by affirmative vote of the District’s Board of Supervisors (“Board”). After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a rule if the District determines that the rule conflicts with Florida law. In the event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority:	s.s. 190.011(5), 120.53(1)(a), Fla. Stat.

Law Implemented:	s.s. 190.011(5), 120.53(1)(a), Fla. Stat.

Board of Supervisors: Officers and Voting.

Board of Supervisors. The Board shall consist of five (5) members. Members of the Board (“Supervisors”) must meet the qualifications set forth in Chapter 190, Florida Statutes. The Board shall exercise the powers granted to the District under Florida law.

Supervisors shall hold office for the term specified by Section 190.006, Florida Statutes. If, during the term of office, any Supervisor vacates his/her office, the remaining Supervisors shall fill the vacancies by appointment for the remainder of the term. If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Supervisors.

1

Three (3) Supervisors shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes. A Supervisor shall be counted toward the quorum if physically present at the meeting, regardless of whether such Supervisor is prohibited from, or abstains from, participating in discussion or voting on a particular item.

Action taken by the Board shall be upon a majority vote of the Supervisors present, unless otherwise provided in the Rules or required by law. Subject to Rule 1.3(9), a Supervisor participating in the Board meeting by teleconference, videoconference or other electronic means shall be entitled to vote and take all other action as though physically present.

Unless otherwise provided for by an act of the Board, any one Supervisor may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1)(c) of this Rule.

Officers. At the first Board meeting held after each election or appointment where the newly elected members take office, the Board shall select a Chair, Vice-Chair, Secretary, Assistant Secretary, and Treasurer.

Chair. The Chair must be a Supervisor. If the Chair resigns from the office or ceases to be a Supervisor, the Board shall select a Chair, after filling the vacancy. The Chair serves at the pleasure of the Board. The Chair or Vice- Chair shall be authorized to execute resolutions and contracts on behalf of the Board. The Chair shall convene and conduct all meetings of the Board. In the event the Chair is unable to attend a meeting, the Vice-Chair shall convene and conduct the meeting. The Chair or Vice-Chair may request the District Manager or other district staff to convene and conduct any meeting of the Board.

Vice-Chair. The Vice-Chair shall be a Supervisor and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chair has the authority to execute resolutions and contracts on the District’s behalf in the absence of the Chair. If the Vice-Chair resigns from the office or ceases to be a Supervisor, the Board shall select a Vice- Chair, after filling the Board vacancy. The Vice-Chair serves at the pleasure of the Board.

Secretary. The Secretary of the Board serves at the pleasure of the Board and need not be a Supervisor. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. The District Manager may serve as Secretary.

Treasurer. The Treasurer need not be a Supervisor but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3), Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board.

Absence of Chair and Vice-Chair. In the event that both the Chair and Vice- Chair are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chair and Vice-Chair are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

Assignment of Additional Duties. The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.

Check Signing. The Chair, Vice-Chair, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not Supervisors. Such functions may include, but are not limited to, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled “Record of Proceedings”, in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates and corporate acts. The Records of Proceedings shall be located at the District Office and shall be available for inspection by the public.

Meetings. The Board shall establish each fiscal year, an annual schedule of regular meetings, which shall be submitted to the county and the state of Florida. Said schedule shall be posted and/or published to the extent required by Chapter 189, Florida Statues. All meetings of the Board shall be open to the public in accord with the provisions of Chapter 286, Florida Statutes.

Voting Conflict of Interest. The Board shall comply with Section 112.3143, Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, “voting conflict of interest” shall be governed by Chapters 112 and 190, Florida Statutes, as amended from time to time.

When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board’s Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes. The Board’s Secretary shall prepare a memorandum of voting conflict (Form 8B) which shall then be signed by the Board member, filed with the Board’s Secretary, and attached to the minutes of the meeting within fifteen (15) days of the meeting.

If a Board member inadvertently votes on a matter and later learns they have a conflict on the matter, the member shall immediately notify the Board’s Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate memorandum of voting conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The memorandum shall immediately be provided to other Board members and shall read publicly at the next meeting held subsequent to the filing of the written memorandum.

Specific Authority:	s.s. 190.001, 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.006, 190.007, 112.3143, Fla. Stat.

Public Information and Inspection of Records.

Public Records. All District public records within the meaning of Chapter 119, Florida Statutes, and not otherwise restricted by law, including the “Records of Proceedings”, may be copied or inspected at the District Office during regular business hours. Unless otherwise designated by the Board, the official District office shall be the District Manager’s office as identified by the District Manager. If the District Manager’s office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain those documents required by law. All written public records requests shall be directed to the Records Custodian who by these rules is appointed as the District’s records custodian. Regardless of the form of the request, any Supervisor or staff member who receives a public records request shall immediately forward or communicate such request to the Records Custodian for coordination of a prompt response. The Records Custodian, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request.

Copies. Copies of public records shall be made available to the requesting person at the current rate authorized under Section 119.07(4), Florida Statutes. The requesting person may be required to pay for any charges in advance.

Specific Authority:	s.s. 190.011(5), 120.53, Fla.Stat.

Law Implemented:	s.s. 190.006, 119.07, 120.53, Fla. Stat.

Public Meetings, Hearings, and Workshops.

Notice. Pursuant to Section 189.015(1), Florida Statutes, the Board shall file quarterly, semiannually, or annually a schedule of its regular meetings with the local governing authority. The schedule shall include the date, time, and location of each scheduled meeting. The schedule shall be published quarterly, semiannually, or annually in a newspaper of general paid circulation in the manner required by Section 189.015(1), Florida Statutes. Special meetings may be scheduled from time-to-time by the Board. Or, special meetings may be called by the Chair (or the Vice-Chair in the absence of the Chair) or upon the request of any three (3) Supervisors made to the District Manager. Except in emergencies or as otherwise required by law, for the purpose of any meeting other than a regular meeting or any recessed and reconvened meeting of the Board, the District shall provide at least seven (7) days public notice shall be given of any public meeting, hearing, or workshop of the Board. Except as otherwise permitted by law, public notice shall be given by publication in a newspaper of general circulation in the District and shall include:

The date, time and place of the meeting or workshop;

A brief description of the nature, subjects and purposes of the meeting, hearing or workshop;

The District Office address for the submission of requests for copies of the agenda;

A statement in substantially the following form: “Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager. If you are hearing or speech impaired, please contact Florida Relay Service at 1-800- 955-8770, who can aid you in contacting the District Office.”

A statement in substantially the following form: “A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.”

A statement in substantially the following form: “The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record.”

Agenda. The District Manager, under the guidance of District Counsel and the Chair (or the Vice-Chair if the Chair is unavailable), shall prepare a notice and an agenda of the meeting. Except as to items approved for inclusion in the agenda by the Board pursuant to subsection (b) below, the Chair (or the Vice-Chair if the Chair is unavailable) shall make the final determination of items to include on the agenda. The agenda and agenda back-up materials for each meeting shall be available to the public prior to the meeting in the manner and at such time as required by Florida law. Except as otherwise provided by law, for good cause, the agenda may be changed after it is first made available for distribution. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings. By a majority vote of the Board at the start of the meeting, items may be added or deleted from the agenda.

The District may, but is not required, to use the following format in preparing its agenda for its regular meetings:

Call to order Roll call
Audience Questions and Comments on Agenda Items Review of minutes
Specific items of old business Specific items of new business Staff reports
District Counsel
District Engineer
District Manager Supervisor’s requests and comments Audience Questions and Comments Adjournment

The agenda of each meeting shall include a section for Supervisors’ requests to allow the Supervisors the opportunity to request that certain items be placed on a future agenda of the Board. The Board may accept or reject the request of a Supervisor for the placement of a particular subject matter on a future agenda. If accepted, the requested matter will be placed on the applicable future agenda by the District Manager.

Minutes. The Secretary shall be responsible for keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting.

Receipt of Notice. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre- pay the cost of the copying and postage.

Emergency Meetings. The Chair, or Vice Chair if the Chair is unavailable, may convene an emergency meeting of the Board without first having complied with subsections (1) and (2) to act on emergency matters that may affect the public health, safety or welfare. Whenever possible, the Chair shall make reasonable efforts to notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date, and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one major newspaper of general circulation in the District. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

Public Comment. The public shall be provided the opportunity to be heard on any proposition that will come before the Board at a meeting pursuant to Section 286.011, Florida Statutes. The Board shall set aside a reasonable amount of time for public comment on agenda items, and the time for public comment shall be identified in the agenda. Policies and rules governing public comments may be adopted by the Board in accordance with Florida law.

Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008, Florida Statutes. Once adopted in accord with Section 190.008, Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.

Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

Participation by Teleconference/Videoconference. District staff may participate in Board meetings teleconference, videoconference or other electronic means. Except as otherwise provided in Florida law, Board members may also participate in Board meetings by teleconference, videoconference or other electronic means if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to

establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference, videoconference or other electronic means, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.

Continuances. Any meeting of the Board or any item or matter included on the agenda for a meeting may be continued without re-notice or re-advertising provided that the continuance is to a specified date, time and location publicly announced at the meeting where the item or matter was included on the agenda.

Resident Committee Meetings. The Board may establish resident committees as needed. Such committee meetings shall be noticed to the public at least seven (7) days in advance.

Specific Authority:	s.s. 190.005, 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.007, 190.008, 120.53, 286.0105, 286.0114, 120.54, Fla. Stat.

Conduct of Business.

The following rules for conducting meetings shall be observed by the Board. Except as herein provided questions of order and the conduct of business shall be governed by Robert's Rules of Order.

Call to Order. The meetings of the Board shall be called to order by the Chair or, in his/her absence by the Vice-Chair. In the absence of both the Chair and the Vice- Chair, the meeting shall be called to order by the District Manager for the selection of a temporary Chair.

Preservation of Order. The Chair shall preserve order and decorum; prevent attacks on personalities or the impugning of Supervisors’ motives; and confine members in debate to the question under discussion.

Points of Order. The Chairman shall determine all points of order, subject to the right of any Supervisor to appeal to the Board for a decision on the point of order by majority vote. If any appeal is taken, the question shall be, “Shall the decision of the Chair be sustained?” A majority of the Board may overrule the Chair on the point of order.

Motion under Consideration. When a motion is presented and seconded, it is under consideration and no other motion shall be received thereafter, except to adjourn, to lay on the table, to postpone, or to amend until the question is decided. These countermotions shall have preference in the order in which they are mentioned, and the first two shall be decided without debate. Final action upon a pending motion may be deferred until the next meeting by majority of the Supervisors present.

Chair Participation. The presiding Chair may move, second and debate from the chair, and shall not be deprived of any of the rights and privileges of a Supervisor by reason of being the presiding Chair.

Form of Address. Each Supervisor shall address only the Chair (or applicable presiding officer in the Chair’s absence) for recognition. Each Supervisor shall confine himself/herself to the question under debate, and shall avoid personalities and indecorous language.

Interruption. A Supervisor, once recognized, shall not be interrupted except by a call to order or as herein otherwise provided. If a Supervisor is called to order, he/she shall stop speaking until the question is determined by the Chair (or applicable presiding officer in the Chair’s absence).

Specific Authority:	s.s. 190.006, 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.0011(5), Fla. Stat.

Board Policy Relating to Use of District Counsel for Legal Services and District Engineer for Engineering Services.

The Board may, by resolution, adopt a policy relating to the use of District Counsel or the District Engineer.

Specific Authority:	s.s. 190.006, 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.0011(5), Fla. Stat.

Rulemaking Proceedings.

Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to the applicable provisions of Chapter 120, Florida Statutes, and these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District.

Notice of Rule Development.

Except when the intended action is the repeal of a rule, the District shall provide notice of the development of proposed rules by publication of a notice of rule development in a newspaper of general circulation in the District before providing notice of a proposed rule as required by paragraph (3). The notice of rule development shall indicate the subject area to be addressed by rule development, provide short, plain explanation of the purpose and effect of the proposed rule, cite specific legal authority for the proposed rule, and a statement of how a person may promptly obtain a copy of any preliminary draft, if available.

All rules shall be drafted in accord with Chapter 120, Florida Statutes.

Notice of Proceedings and Proposed Rules.

Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forth a short, plain explanation of the purpose and effect of the proposed action; a reference to the specific rulemaking authority pursuant to which the rule is adopted; and a reference to the section or subsection of the Florida Statutes or the Laws of Florida being implemented, interpreted, or made specific. The notice shall include a summary of the District’s statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2), Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty-one (21) days after publication of the notice; and a statement as to whether, based on the statement of the estimated regulatory costs or other information expressly relied upon and described by the District if no statement of regulatory costs is required, the proposed rule is expected to require legislative ratification pursuant to Section 120.541(3). The notice must state the procedure for requesting a public hearing on the proposed rule unless one is otherwise scheduled or required under Florida Statutes. Except when the intended action is the repeal of a rule, the notice must include a reference both to the date on which and to the place where the notice of rule development that is required by subsection (2) appeared.

The notice shall be published in a newspaper of general circulation in the county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed rule shall be available for inspection and copying by the public at the time of the publication of notice.

The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing. Notice will then be mailed to all persons whom, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its proceedings.

Rule Development Workshops. Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the District Chair must explain in writing why a

workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.

Petitions to Initiate Rulemaking. All petitions for the initiation of rulemaking proceedings pursuant to Section 120.54(7), Florida Statutes, must contain the name, address and telephone number of the Petitioner, specific action requested, specific reason for adoption, amendment, or repeal, the date submitted, and shall specify the text of the proposed rule and the facts showing that the Petitioner is regulated by the District, or has substantial interest in the rulemaking, shall be filed with the District. The Board shall then act on the petition in accordance with Section 120.54(7), Florida Statutes, except that copies of the petition shall not be sent to the Administrative Procedure Committee, and notice may be given in a newspaper of general circulation in the county in which the District is located.

Rulemaking Materials. After the publication of the notice to initiate rulemaking, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

The text of the proposed rule, or any amendment or repeal of any existing rules;

A detailed written statement of the facts and circumstances justifying the proposed rule;

A copy of the statement of estimated regulatory costs if required by Section 120.541, Florida Statutes; and

The published notice.

Rulemaking Proceedings – No Hearing. When no hearing is requested or required under Florida Statutes and the Board chooses not to initiate a hearing on its own, or if the rule relates exclusively to organization, practice or procedure, the Board may direct the proposed rule be filed with the District Office no less than twenty- eight (28) days following notice. Such direction may be given by the Board either before initiating the rule adoption process or after the expiration of the twenty-one
(21) days during which affected persons may request a hearing.

Rulemaking Proceedings – Hearing. If the proposed rule does not relate exclusively to organization, practice or procedure, the District shall provide, upon request, a public hearing for the presentation of evidence, argument and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay or disruption of the proceedings. Any affected person may request a hearing within twenty-one (21) days after the date of publication of the notice of intent to adopt, amend or repeal a rule. When a public hearing is held, the District must ensure that the Board members are available to explain the District’s proposal and to respond to questions

or comments regarding the rule. If one or more requested public hearings is scheduled, the Board shall conduct at least one of the public hearings itself and may not delegate this responsibility without the consent of those persons requesting the public hearing.

Request for Public Hearing.

A request for a public hearing shall be in writing and shall specify how the person requesting the public hearing would be affected by the proposed rule. The request shall be submitted to the District within twenty-one (21) days after notice of intent to adopt, amend, or repeal the rule is published as required by law, in accordance with the procedure for submitting requests for public hearing stated in the notice of intent to adopt, amend or repeal the rule.

If the notice of intent to adopt, amend, or repeal a rule did not notice a public hearing and the District determines to hold a public hearing, the District shall publish notice of a public hearing in a newspaper of general circulation within the District at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing.

Written statements may be submitted by any person within a specified period of time prior to or following the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety or welfare exists which requires immediate action. Prior to the adoption of an emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District and otherwise complies with these provisions.

Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54, Florida Statutes.

Variances and Waivers. Variances and waivers from District rules may be granted pursuant to the provisions and limitations contained in Section 120.542, Florida Statutes.

Specific Authority:	s.s. 190.011(5), 190.011(15), 120.54, 190.035, Fla. Stat.

Law Implemented:	s.s. 120.54, 190.035(2), Fla. Stat.

Decisions Determining Substantial Interests.

Conduct of Proceedings. Proceedings may be held by the District in response to a written request submitted by a substantially affected person within fourteen (14) days after written notice or published notice of District action or notice of District intent to render a decision. Notice of both action taken by the District and the District’s intent to render a decision shall state the time limit for requesting a hearing and shall reference the District’s procedural rules. If a hearing is held, the Chair shall designate any member of the Board (including the Chair), District Manager, District General Counsel, or other person to conduct the hearing.

The person conducting the hearing may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any prehearing matters;

Enter orders;

Make or receive offers of settlement, stipulation, and adjustment.

The person conducting the hearing shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action.

The District shall issue a final order within forty-five (45) days:

After the hearing is concluded, if conducted by the Board;

After a recommended order is submitted to the Board and mailed to all parties, if the hearing is conducted by persons other than the Board; or

After the Board has received the written and oral material it has authorized to be submitted, if there has been no hearing.

Eminent Domain. After determining the need to exercise the power of eminent domain pursuant to Subsection 190.11(11), Florida Statutes, the District shall

follow those procedures prescribed in Chapters 73 and 74, Florida Statutes. Prior to exercising the power of eminent domain, the District shall:

Adopt a resolution identifying the property to be taken;

If the property is beyond the boundaries of the District, obtain approval by resolution of the governing body of the county if the taking will occur in an unincorporated area, or of the municipality if the taking will occur within the municipality.

Specific Authority:	s.s. 190.011(5), 190.011(15), Fla. Stat.

Law Implemented:	s.s. 190.011(11), Fla. Stat.

Purchasing, Contracts, Construction and Maintenance.

Purpose and Scope. In order to comply with Sections 190.033(1) through (3),
287.055 and 287.017, Florida Statutes, the following procedures, definitions and rules are outlined for the purchase of professional, construction, maintenance, and contract services, and goods, supplies, materials, and insurance.

Definitions.

“Continuing contract” is a contract for professional services (of a type described above), entered into in accordance with this Rule, between the District and a firm whereby the firm provides professional services for the District for work of a specified nature with no time limitation, except that the contract shall provide a termination clause.

“Contractual services” means rendering time and effort rather than furnishing specific goods or commodities. Contractual services do not include legal (including attorneys, paralegals, court reporters and expert witnesses, including appraisers), artistic, auditing, health, or academic program services, or professional services (as defined in Section 287.055(2)(a), Florida Statutes and these Rules) and shall generally be considered the services referenced by Section 287.012(8), Florida Statutes. Contractual services do not include the extension of an existing contract for services if such extension is provided for in the contract terms.

“Emergency purchases” means a purchase necessitated by a sudden unexpected turn of events (e.g. acts of God, riot, fires, floods, hurricanes, accidents, or ant circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds that the delay incident to competitive solicitation would be detrimental to the interests of the District.

“Goods, supplies and materials” do not include printing, insurance, advertising, or legal notices.

“Invitation to Bid” is a written solicitation for sealed bids with the title, date and hour of the public bid opening designated specifically and defining the commodity involved. It includes printed instructions prescribing conditions for bidding, evaluation criteria, and provides for a manual signature of an authorized representative.

“Lowest Responsible Bid/Proposal” means, in the sole discretion of the Board, the bid or proposal (i) is submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements and with the integrity and reliability to assure good faith performance, (ii) is responsive to the invitation to bid or request for proposal as determined by the Board, and (iii) is the lowest cost to the District. Minor variations in the bid may be waived by the Board. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids may not be modified after opening.

“Most Advantageous Bid/Proposal” means, in the sole discretion of the Board, the bid or proposal (i) is submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements and with the integrity and reliability to assure good faith performance, (ii) is responsive to the invitation to bid or request for proposal as determined by the Board, and (iii) is the most advantageous bid or proposal to the District. Minor variations in the bid may be waived by the Board. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids may not be modified after opening.

“Professional services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture or registered surveying and mapping, as defined by the laws of Florida, or those performed by an architect, professional engineer, landscape architect or registered surveyor and mapper, in connection with the firm’s or individual’s professional employment or practice.

“Project” means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for professional services is estimated by the District to exceed the threshold amount provided in Section 287.017, for CATEGORY TWO, as such categories may be amended from time to time by the State of Florida Department of Management Services to reflect inflation or other measures.

“Purchase” means acquisition by sale, rent lease, lease/purchase or installment sale. It does not include transfer, sale or exchange of goods, supplies or materials between the District and any federal, state, regional or local government entity or political subdivision of the state.

“Request for Proposal” is a written solicitation for sealed proposals with the title, date and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, proposal instructions, work detail analysis and evaluation criteria as necessary.

“Responsive bid/proposal” means a bid or proposal which conforms in all material respects to the specifications and conditions in the invitation to bid or request for proposal and these Rules, and the cost components of which are appropriately balanced. A bid/proposal is not responsive if the person or firm submitting the bid fails to meet any requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.033, Fla. Stat.

Purchase of Goods, Supplies, and Materials.

Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017, Florida Statutes, for CATEGORY FOUR, as such category may be amended from time to time, shall be purchased under the terms of these Rules. Contracts for purchases of “goods, supplies, and materials” do not include printing, insurance, advertising or legal notices.

Procedure. When a purchase of goods, supplies or materials is within the scope of this Rule, the following is appropriate:

The Board shall cause to prepare an Invitation to Bid or Request for Proposal, as appropriate.

The Notice of Invitation to Bid or Request for Proposal shall be advertised at least once in a newspaper of general circulation within the District. The notice shall allow at least seven (7) days for submittal of bids, unless the Board, for good cause, determines a shorter period of time is appropriate.

The District may maintain lists of persons interested in receiving notices of invitations to bid or requests for proposals. Persons who provide their name and address to the District Manager for inclusion on the list shall receive notices by mail.

Bids or proposals shall be opened at the time and place noted on the Invitation to Bide or Request for Proposal. Bids and proposals shall be evaluated in accordance with the invitation or request and these Rules.

The Most Advantageous Bid or Proposal shall be accepted; however, the Board shall have the right to reject all bids, either because they are too high or because the Board determines that it is in the best interests of the District. In the event the bids exceed the amount of funds available to be allocated by the District for this purchase, the bids may be rejected. The board may require bidders to furnish performance and/or other bonds with a responsible surety to be approved by the Board.

Notice of award or intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service, and by posting same in the District Office for seven (7) days.

If only one response to an Invitation to Bid or Request for Proposal is received, the District may proceed with the procurement of goods, supplies or materials. If no response to an Invitation to Bid or Request for Proposal is received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of goods, supplies, and materials.

If the District does not receive a response to its competitive solicitation, the District may proceed to purchase such goods, supplies, materials, or construction services in the manner it deems in the best interests of the District.

The District may make an emergency purchase without complying with these rules. The fact that an emergency purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.033, Fla. Stat.

Contracts for Construction of Authorized Project.

Scope. All contracts for the construction or improvement of any building, structure or other public construction works authorized by Chapter 190, Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20, Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the terms of these Rules and comply with the bidding procedures of Section 255.20, Florida Statutes, as the same may be amended from time to time. In the event of conflict between these Rules and

Section 255.20, Florida Statutes, the latter shall control. A project shall not be divided solely to avoid the threshold bidding requirements.

Procedure.

Notice of Invitation to Bid or Request for Proposal shall be advertised at least once in a newspaper of general circulation in the District. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than $500,000 must be noticed at least thirty (30) days prior to the date of submittal for bids.

The District may maintain lists of persons interested in receiving notices of Invitation to Bid or Requests for Proposals. Persons who provide their name and address to the District Office for inclusion on the list shall receive notices by mail.

To be eligible to submit a bid or proposal, a firm or individual must, at the time of receipt of its bid proposal:

Hold all required applicable state professional licenses in good standing.

Hold all required applicable federal licenses in good standing, if applicable.

If the bidder is a corporation, hold a current and active Florida Corporate Charter or be authorized to do business in Florida in accordance with Chapter 607, Florida Statutes.

Meet any special pre-qualification requirement set forth in the bid/proposal specifications.

Evidence of compliance with these Rules may be submitted with the bid or proposal, if required by the District.

Bids or proposals shall be opened at the time, date and place noted on the Invitation to Bid or Request for Proposals. Bids or proposals shall be evaluated in accordance with the Invitation to Bid or Request for Proposal and these Rules.

To assist in the determination of the most advantageous bidder, the District Representative may invite public presentation by firms regarding their qualifications, approach to the project, and ability to perform the contract in all respects.

In determining the most advantageous bidder, the District Representative may consider, in addition to the factors described in the invitation or request, the following:

The ability and adequacy of the professional personnel employed by each bidder or proposer.

The past performance of each bidder or proposer for the District and in other professional employment settings.

The willingness of each bidder or proposer to meet time and budget requirements.

The geographic location of each bidder or proposer’s headquarters or office in relation to the project.

The recent, current, and project workloads of the bidder or proposer.

The volume of work previously awarded to each bidder or proposer.

Whether the cost components of each bid or proposal are appropriately balanced.

Whether the bidder or proposer is a certified minority business enterprise.

The Most Advantageous Bid/Proposal shall be accepted; however, the Board shall have the right to reject all bids, either because they are too high or because the Board determines it is in the best interests of the District. The Board may require bidders or proposers to furnish performance bonds and/or other bonds with a responsive surety to be approved by the Board. If the Board receives fewer than three (3) responses to an Invitation to Proposal, the Board, may, in its discretion, re-advertise for additional bids without rejecting any submitted bid or proposal. In the event the bids exceed the amount of funds available to or allocated by the District for this purchase, the bids may be rejected. Bidders or proposers not receiving a contract award shall not be entitled to recover costs of bid or proposal preparation or submittal from the District.

Notice of the award or intent to award, including rejection of some or all bids, shall be provided in writing to all bidders or proposers by United States Mail, or by hand deliver, or by overnight delivery service, and by posting the same in the District Office for seven (7) days.

Specific Authority:	s.s. 190.011(5), Fla. Stat.
Law Implemented:	s.s. 190.033, 255.0525, Fla. Stat.

Contracts for Maintenance Service.

Scope. All contracts for maintenance of any District facility or project shall be let under the terms of these Rules if the cost exceeds the amount provided in Section 287.017, Florida Statutes, for CATEGORY FOUR, as such category may be amended from time to time by the State of Florida Department of Management Services. The maintenance of these facilities or projects may involve the purchase of contract services and /or goods, supplies or materials as defined herein. Where a contract for maintenance of such facility or project includes goods, supplies or materials and/or contract services, the District may in its sole discretion, award the contract according to the Rules in this subsection in lieu of separately bidding for maintenance, goods, supplies and materials, and contract services. However, a project shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure.

Notice of Invitation to Bid or Request for Proposal shall be advertised at least once in a newspaper of general circulation in the District. The notice shall allow at least seven (7) days for submittal of bids, unless the Board, for good cause, determines a shorter period of time is appropriate.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid or Requests for Proposals. Persons who provide their name and address to the District Office for inclusion on the list shall receive notices by mail.

In order to be eligible to submit a bid or proposal, a firm or individual must, at the time of receipt of the bids or proposals:

Hold the required applicable state and professional licenses in good standing.

Hold all required applicable federal licenses in good standing, if any.

Hold a current and active Florida Corporate Charter or be authorized to do business in Florida in accordance with Chapter 607, Florida Statutes, if the bidder is a corporation.

Meet any special pre-qualification requirements set forth in the bid proposal specifications.

Evidence of compliance with these Rules may be submitted with the bid, if required by the District.

Bids or Proposals shall be opened at the time, date and place noted on the Invitation to Bid or Request for Proposal. Bids and Proposals shall be evaluated in accordance with the Invitation or Request and these Rules.

To assist in the determination of the Most Advantageous Bid or Proposal, the District Representative may invite public presentation by firms regarding their qualifications, approach to the project, and ability to perform the contract in all respects.

In determining the Most Advantageous Bid or Proposal, the District Representative may consider, in addition to the factors described in the Invitation or request, the following:

The ability and adequacy of the professional personnel employed by each bidder or proposer.

The past performance of each bidder or proposer for the District and in other professional employment settings.

The willingness of each bidder or proposer to meet time and budget requirements.

The geographic location of each bidder or proposer’s headquarters or office in relation to the project.

The recent, current, and project workloads of the bidder or proposer.

The volume of work previously awarded to each bidder or proposer.

Whether the cost components of each bid or proposal are appropriately balanced.

Whether the bidder or proposer is a certified minority business enterprise.

The Most Advantageous Bid or Proposal may be accepted; however, the Board shall have the right to reject all bids or proposals, either because they are too high or because the Board determines it is in the best interests of the District. The Board may require bidders to furnish performance bonds and/or other bonds with a responsive surety to be approved by the Board. If the Board receives fewer than three (3) responses to an Invitation to Proposal, the Board, may, in its discretion, re-advertise for additional bids without rejecting any submitted bid or proposal. In the event the bids or proposals exceed the amount of funds available to or allocated by the District for this purchase, the bids or proposals may be rejected. Bidders or

proposers not receiving a contract award shall not be entitled to recover costs of bid or proposal preparation or submittal from the District.

Notice of the award or intent to award, including rejection of some or all bids or proposals, shall be provided in writing to all bidders or proposers by United States Mail, or by hand deliver, or by overnight delivery service, and by posting the same in the District Office for seven (7) days.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.033, Fla. Stat.

Purchase of Insurance.

Scope. The purchase of life, health, accident, hospitalization, legal expense, or annuity insurance, or all or any kind of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by these Rules. Nothing in this Rule shall require the District to purchase insurance.

Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:

The Board shall cause to be prepared a Notice of Invitation to Bid.

Notice of Invitation to Bid may be advertised at least once in a newspaper of general circulation in the District. The notice shall allow at least seven
(7) days for submittal of bids, unless the Board, for good cause, determines a shorter period of time is appropriate.

The District may maintain a list of persons interested in receiving notices of Invitations to Bid. Persons who provide their name and address to the District Office for inclusion on the list shall receive notices by mail.

Bids shall be opened at the time and place noted in the Invitation to Bid.

If only one (1) response to an Invitation to Bid is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies which have submitted

reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, if any, to the District Officers, employees, or their dependents, the geographic location of the company’s headquarters and offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall need of the District, its officers, employees and/or dependents.

Notice of the award or intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery service, and by posting the same in the District Office for seven (7) days.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 112.08, Fla. Stat.

Procedure for Purchasing Contractual Services.

Scope. All purchases for contractual services (except for maintenance services) may, but are not required to, be made by competitive Invitation to Bid. If state or federal law prescribes with whom the District must contract, or established the rate of payment, then these Rules shall not apply. A contract involving both goods, supplies, and materials plus contractual services may, at the discretion of the Board, be treated as a contract for goods, supplies, and materials.

Procedure. When a purchase of contractual services is within the scope of this Rule (and the District has elected to follow this procedure), the following procedure shall be followed:

The Board shall cause to be prepared a notice of Invitation to Bid or Request for Proposal, as appropriate.

Notice of Invitation to Bid shall be advertised at least once in a newspaper of general circulation in the District. The notice shall allow at least seven
(7) days for submittal of bids, unless the Board, for good cause, determines a shorter period of time is appropriate.

The District may maintain a list of persons interested in receiving notices of Invitations to Bid or Requests for Proposals. The District shall make a good faith effort to provide written notice, by United States Mail, to persons who provide their names and addresses to the District Office for inclusion on the list. However, failure of a person to receive the notice shall not invalidate

any contract awarded in accordance with these Rules and shall not be the basis for a protest of any contract award.

Bids or proposals shall be opened at the time and place noted on the Invitation to Bid and Request for Proposal. Bids and proposals shall be evaluated in accordance with Invitation to Bid or Request for Proposal and these Rules.

If only one (1) response to an Invitation to Bid or Request for Proposal is received, the District may proceed with the procurement for contractual services from such bidder or proposer. If no response to an Invitation to Bid or Request for Proposal is received, the District may take whatever steps are reasonably necessary in order to proceed with the procurement of the needed contractual services.

The Board has the right to reject any and all bids or proposals. The reservation regarding the right to reject shall be included in all solicitations and advertisements. If the bids or proposals exceed the amount of funds available to or allocated by the District for this purchase, the bids or proposals may be rejected. Bidders and proposers not receiving a contract award shall not be entitled to recover any costs of bid or proposal preparation or submittal from the District.

The Most Advantageous Bid or Proposal may be accepted by the District. The Board may require bidders to furnish bid, performance and/or other bonds with a reasonable surety to be approved by the Board.

Notice. Notice of contract award, including the rejection of some or all bids or proposals, shall be provided in writing to all bidders or proposers by United States Mail, overnight delivery, or by hand delivery, and by posting same in the District Office for seven (7) days.

Contract Renewal. Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract, unless otherwise provided in the initial contract. Renewal shall be contingent upon satisfactory performance evaluations by the District.

Contract Manager and Contract Administrator. The Board may designate a representative to function as contract manager, who shall be responsible for enforcing performance of the contract terms and conditions and serve as the liaison with the contractor. The Board may also designate a representative to function as contract administrator, who shall be responsible for maintaining all contract files and financial information. One person may serve as both contract manager and administrator.

Emergency Purchase. The District may make an emergency purchase of contractual services without complying with these Rules. The fact that an emergency purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Continuing Contract. Nothing in this Rule shall prohibit a continuing contract between a firm or an individual and the District.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.033(3), Fla. Stat.

Procedure Under Consultant’s Competitive Negotiations Act.

In order to comply with the requirements of Section 287.055, Florida Statutes (regarding certain types of professional services), the following procedures are outlined for selection of firms or individuals to provide professional services exceeding the thresholds herein described and in the negotiation of such contracts.

Qualifying Procedures. In order to be eligible to submit a bid or proposal, a firm must, at the time of receipt of the bid or proposal:

Hold all required applicable state professional licenses in good standing.

Hold all required applicable federal licenses in good standing, if any.

If the bidder is a corporation, hold a current and active Florida Corporate Charter or be authorized to do business in Florida in accordance with Chapter 607, Florida Statutes.

Meet any pre-qualification requirements set forth in the project or bid specifications. Qualification standards may include, but are not limited to, capability and adequacy of personnel, past record, and experience of the bidding entity.

Evidence of compliance with this Rule may be submitted with the bid, if requested by the District.

Public Announcement. Prior to a public announcement that professional services are required for a project, the Board shall identify the project as meeting the threshold requirement. Except in cases of valid public emergencies as certified by the Board, the District shall announce each occasion when professional services are required for a project by publishing a notice providing a general description of the project and method for interested consultants to apply for consideration. The notice shall appear in at least one (1) newspaper of general circulation in the District and in such other places as the District deems appropriate. The District may maintain

lists of persons interested in receiving such notices. These persons are encouraged to submit annually statements of qualifications and performance data. Persons who provide their name and address to the District Manager for inclusion on the list shall receive notices by mail. The Board has the right to reject any and all bids, and such reservation shall be included in the public announcement. Bidders not receiving a contract award shall not be entitled to recover any costs of bid preparation or submittal from the District.

Competitive Selection.

The Board shall review and evaluate the data submitted in response to the notice described above regarding qualifications and performance ability, as well as any statements of qualification of file. The Board shall conduct discussions with, and may require public presentation by firms regarding their qualifications, and/or public presentation, select and list the firms, in order of preference, deemed to be the most highly capable and qualified to perform the required professional services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each firm.

Each firm’s past performance for the District in other professional employment settings.

The willingness of each firm to meet time and budget requirements.

The geographic location of each firm’s headquarters or office in relation to the project.

The recent, current, and projected workloads of each firm.

The volume of work previously awarded to each firm.

Whether a firm is a certified minority business enterprise.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a firm if less than three (3) responses, including responses indicating a desire not to submit a formal bid on a given project, are received.

If the selection process is administered by a person other than the full Board, the selection made will be presented to the full Board with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

Competitive Negotiation.

After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as the most qualified to perform the required professional services.

In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that “wage rates and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting.” In addition, any professional service contract under which such a certificate is required, shall contain a provision that “the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs.”

Should the District within twenty-one (21) days be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable then unless modified by the Board, negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached within twenty-one (21) days (unless modified by the Board to the contrary) those negotiations shall be terminated and negotiations with the third most qualified firm shall be undertaken.

Should the District be unable to negotiate a satisfactory agreement with any of the selected firms within twenty-one (21) days (unless modified by the Board to the contrary) additional firms shall be selected by the District, in order of their competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Once an agreement with a firm or individual is reached, notice of the award or intent to award, including the rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service, and by posting same in the District Office for seven (7) days.

Continuing Contract. Nothing in this Rule shall prohibit a continuing contract between a firm or an individual and the District.

Emergency Purchase. The District may make an emergency purchase without complying with these Rules. The fact that an emergency purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.011(3), 287.055, 190.033, Fla. Stat.

Bid Protests Under Consultants’ Competitive Negotiations Act.

Notwithstanding any other provision in these Rules, the resolution of any protests regarding the decision to solicit or award a contract for a bid or proposal shall be in accordance with this section.

Notice. The District shall give all bidders written notice of its decision to award or intent to award a contract, including rejection of some or all bids, by United States Mail (which shall be deemed delivered two (2) days after delivery to the U.S. Postal Service), by certified/registered mail return receipt requested, by hand delivery, or by overnight delivery service (which shall be deemed delivered by the next business day), and by posting same in the District Office for seven (7) days. The notice shall include the following statement: “Failure to file a protest within the time prescribed in Section 5.2 of the Rules of Key Marco Community Development District shall constitute a waiver of proceedings under those Rules.”

Filing. Any person who is affected adversely by the District’s decision or intended decision shall file with the District a notice of protest within seventy-two (72) hours after the posting of the final bid tabulation or after receipt of the notice of the District decision or intended decision, and shall file a formal written protest within seven (7) days after the date of filing of the notice of protest. The notice of protest shall identify the procurement by title and number or any other language that will enable the District to identify it, shall state that the person intends to protest the decision, and shall state with particularity the law and facts upon which the protest is based. With respect to a protest of the specifications contained in an Invitation to Bid or in a Request for Proposals, the notice of protest shall be filed in writing within seventy-two (72) hours after the receipt of the notice of the project plans and specifications (or intended project plans and specifications) in an Invitation to Bid or Request for Proposals, and the formal written protest shall be filed within seven
days after the date when notice of protest is filed. Failure to file a notice of protest, or failure to file a formal written protest, shall constitute a waiver of all further proceedings.

Award Process. Upon a receipt of a notice of protest which has been timely filed, the District shall stop the bid solicitation process (or the contract and award process) until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances which require the continuance of the

process without delay in order to avoid immediate and serious danger to the public health, safety, or welfare, the award process may continue.

Mutual Agreement. The District, on its own initiative or upon the request of a protester, shall provide an opportunity to resolve the protest my mutual agreement between the parties within seven (7) days, excluding Saturdays, Sundays and legal holidays, upon receipt of a formal written request.

Proceedings. If the subject of a protest is not resolved by mutual agreement, a proceeding shall be conducted in accordance with the procedural guidelines set forth in Section 3.0.

Specific Authority:	s.s. 120.57(3), 190.011(5) Fla. Stat.

Law Implemented:	s.s. 120.57(3), 190.033, Fla. Stat.

Protests With Respect To Contracts Awarded Or Bid Documents.

The resolution of any protests regarding Bid Documents or the decision to award a contract for a bid or proposal shall be in accordance with section 5.1.

Notice. The District shall give all bidders or proposers written notice of a decision to award or to reject all bids by posting the notice in the District Office for seven
days, with a copy being provided to all submitting firms by United States Mail (which shall be deemed delivered two (2) days after delivery to the U.S. Postal Service), by certified/registered mail return receipt requested, or by hand delivery. The notice shall include the following statement: “Failure to file a written protest with the District within seventy-two (72) hours following the receipt of notice of the District’s decision to award a contract shall constitute a waiver of any objection to the award of such contract.”

Filing.

Any firm or person who is affected adversely by a District decision to award a contract shall file with the District a written notice of protest within seventy-two (72) hours after receipt of the notice of the District’s decision, and shall file a formal written protest with the District within seven (7) calendar days after timely filing the initial notice of protest. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt of the District. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object to or protest the District’s decision or contract award. The formal written protest shall state with particularity the facts and law upon which the protest is based.

With respect to a protest regarding the Bid Documents, including specifications or other requirements contained in an Invitation to Bid or in a Request for Proposals, the notice of protest shall be filed in writing within seventy-two (72) hours after the receipt of the proposed project plans and specifications or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object to or protest with respect to the aforesaid plans, specifications or contract documents.

Award Process. Upon receipt of a timely filed notice of protest, the District shall abate the contract award process until the protest is resolved by final Board action. However, if the District determines particular facts and circumstances require the continuance of the contract award process without delay in order to avoid immediate and serious danger to the public health, safety, or welfare, the contract award process may continue. In such circumstances, the contract awarded shall be conditioned on the outcome of the protest.

Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be posted in the office of the District not less than three (3) calendar days prior to such informal proceeding, with copy being mailed to the protestant and any substantially affected person or parties. Within fifteen (15) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided above, the District shall schedule a formal hearing to resolve the protest in accordance with the procedural guidelines set forth in Section 3.0.

Specific Authority:	s.s. 120.57, 190 011(5), Fla. Stat.

Law Implemented:	s.s. 190.033, Fla. Stat.

Bid Protests Relating to Any Other Award.

Notwithstanding any other provision in these Rules, the resolution of any protests regarding the decision to solicit or award a contract for a bid proposal under Sections 4.1, 4.2, or 4.5 shall be in accordance with Section 5.2.

Notice. The District shall give all bidders written notice of its decision to award or intent to award a contract, including rejection of some or all bids, by United States

Mail (which shall be deemed delivered two (2) days after delivery to the U.S. Postal Service), by certified/registered mail return receipt requested, by hand delivery, or by overnight delivery service (which shall be deemed delivered on the next business day), and by posting same in the District Office for seven (7) calendar days.

Filing. Any person who is adversely affected by the District’s decision or intended decision shall file with the District a notice of protest in writing within seventy-two
(72) hours after the posting of the final bid tabulation or after receipt of the notice of the District decision or intended decision, and shall file a formal written protest within seven (7) days after the date of filing of the notice of protest. The formal written protest shall state with particularity facts and law upon which the protest is based. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of all further proceedings.

Award Process. Upon receipt of a notice of protest which has been timely filed, the District shall stop the bid solicitation process or the contract and award process until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances which require the continuance of the process without delay in order to avoid an immediate and serious danger to the public health, safety, or welfare, the award process may continue.

Mutual Agreement. The District, on its own initiative or upon the request of a protester, shall provide an opportunity to resolve the protest by mutual agreement between the parties within five (5) days, excluding Saturdays, Sundays and legal holidays, of receipt of a formal written protest.

Hearing. If the subject of a protest is not resolved by mutual agreement, the District shall hold a proceeding in accordance with the procedural guidelines set forth in Section 3.0.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.033, Fla. Stat.

Design-Build Contract Competitive Proposal Selection Process.

Scope. The District may utilize design-build contracts for any public construction project for which the Board determines that use of such contracts in the best interest of the District. When letting a design/build contract, the District shall use the following procedure:

The District shall utilize a design criteria professional meeting the requirements of Section 287.055(2)(k) when developing a design criteria package, evaluating the responses or bids submitted by design-build firms, and determining compliance of the project construction with the design

criteria package. The design criteria professional may be an employee of the District or may be retained using Section 4.6, Procedure Under Consultant’s Competitive Negotiations Act.

A design criteria package for the construction project shall be developed and sealed by the design criteria professional. The package shall include concise, performance –oriented drawings or specifications of the project, and shall include sufficient information to put interested firms on notice of substantially all of the requirements of the project. If the project utilizes existing plans, the design criteria professional shall create a design criteria package by supplementing the plans with project specific requirements, if any. All design criteria packages shall require firms to submit information regarding the qualifications, availability and past work of the firms, including the partners and members thereof.

The Board, in consultation with the design criteria professional, shall establish the standards and procedures for the evaluation of design-build proposals based on price, technical, and design aspects of the project, weighted for the project.

After the design criteria package and the standards and procedures for evaluation of proposals have been developed, competitive proposals from qualified firms shall be solicited, pursuant to the design criteria by the following procedure:

A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least seven (7) days for submittal of proposals, unless the Board, for good cause, determines a shorter period of time is appropriate.

The District may maintain qualifications information, including: capabilities, adequacy of personnel, past record, experience, whether the firm is a certified minority business enterprise as defined by the Florida Small Business and Minority Assistance Act of 1985, and other factors, on design-build firms. Such firms shall receive a copy of the request for proposals by mail.

In order to be eligible to submit a proposal a firm must, at the time of receipt of the proposals:

Hold the required applicable state professional license in good standing, as defined by Section 287.055(2)(h), Florida Statutes;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida Corporate Charter or be authorized to do business in Florida in accordance with Chapter 607, Florida Statutes, if the bidder is a corporation;

Meet any special prequalification requirements set forth in the design criteria package.

Evidence of compliance with these Rules may be submitted with the bid, if required by the District.

The Board shall select no fewer than three (3) design-build firms as the most qualified, based on the information submitted in the response to the request for proposals, and in consultation with the design criteria professional, shall evaluate their proposals based on the evaluation standards and procedures established prior to the solicitation of requests for proposal.

The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards, and shall establish a price which the Board determines to be fair, competitive, and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Failing accord with the second most qualified firm, the Board must terminate negotiations. The Board shall then undertake negotiations with the third firm. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached.

After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

The design criteria professional shall evaluate the compliance of the project construction with the design criteria package, and shall provide the Board with a report of the same.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified design-build firm available at the time. The fact that an emergency purchase has occurred shall be noted in the minutes of the next Board meeting.

Specific Authority:	s.s. 190.011(5), Fla. Stat.

Law Implemented:	s.s. 190.033, 255.20, Fla. Stat.

7.0	District Auditor Selection Procedures.
Prior to selecting an auditor to conduct the annual financial audit as required in Section 218.39, Florida Statutes, the District shall use the auditor selection procedures as required under Section 218.391, Florida Statutes.

Specific Authority:	s. 190.011(5), Fla. Stat.

Law Implemented:	s. 218.391, Fla. Stat.

8.0	Effective Date.

These Rules shall be effective 	, 2019.

7B

RESOLUTION NO. 2019-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT ESTABLISHING A POLICY AND PROCEDURE FOR CERTAIN MAINTENANCE OR REPAIR CONTRACTS, INCLUDING IN A EMERGENCY SITUATION; REPEALING AND REPLACING RESOLUTION 2017-3; AUTHORIZING THE DISTRICT MANAGER TO EXECUTE CERTAIN MAINTENANCE OR REPAIR CONTRACTS; PROVIDING FOR PRESENTATION OF MAINTENANCE OR REPAIR CONTRACTS APPROVED PURSUANT TO THIS POLICY AND PROCEDURE FOR INFORMATIONAL PURPOSES TO THE BOARD OF SUPERVISORS; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, Key Marco Community Development District (the “District”) is organized for purposes which include ownership and operation of certain infrastructure within or benefiting the commercial development known generally as Key Marco; and

WHEREAS, throughout the year, the District encounters various instances where the facilities or infrastructure of the District require prompt maintenance or repair; and

WHEREAS, it is not practical, expeditious or economical to hold meetings of the Board of Supervisors (the “Board”) each time a certain maintenance or repair issue occurs; and

WHEREAS, it is in the best interest of the District to ensure prompt and timely maintenance and repair of its facilities; and

WHEREAS, the Board of Supervisors desires to establish updated policies and procedures for the District to allow the District Manager to carry out certain maintenance or repair items in an expeditious manner.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF KEY MARCO COMMUNITY DEVELOPMENT DISTRICT:

Section 1. Recitals. The foregoing recitals are true, correct and hereby incorporated as the findings of the Board.

Section 2. Replacement of Resolution 2017-3. Resolution 2017-3, which was previously adopted by the Board relating to this subject matter is hereby repealed and replaced in its entirety by this Resolution.

Section 3. District Manager Authority. The District Manager is hereby designated the authority to enter into contracts for the maintenance or repair of District facilities or infrastructure under the following circumstances: (i) the maintenance or repair cost will not exceed $5,000 for the subject maintenance or repair event; (ii) the total maintenance or repair cost paid to any one contractor or maintenance or repair provider under this policy will not exceed $20,000 in the aggregate (including the subject maintenance or repair event) during the then-current fiscal year of the District; and (iii) such proposed maintenance or repair cost falls within an approved budget line-item of the District’s budget. This policy and procedure shall stay in full force and effect until such time as the Board of Supervisors may amend or rescind the same. The District Manager is hereby designated by the District, and authorized by the District, to carry out this policy and procedure and to execute such documents as necessary to accomplish the same.

Section 4. Emergency Expenditures. The District Manager is further designated the authority to enter into contracts for the maintenance or repair of District facilities or infrastructure if there is an emergency situation such that the District Manager believes the repair or maintenance is necessary to prevent a significant interruption or suspension of the District’s services or otherwise necessary for the preservation and safety of persons or property. For purposes of this Section, the contract for maintenance or repair shall only be to the extent necessary to prevent or abate the emergency and any such contract shall be subject to the prior written approval of the Treasurer. This policy and procedure shall stay in full force and effect until such time as the Board of Supervisors may amend or rescind the same. Subject to the requirements herein, the District Manager is hereby designated by the District, and authorized by the District, to carry out this policy and procedure and to execute such documents as necessary to accomplish the same.

Section 5. Placement in Board Agenda Packet. A copy of any maintenance or repair contract approved pursuant to Section 3 or Section 4 of this Resolution shall be presented to the Board for informational purposes only at its next regularly scheduled meeting following said approval; provided, however, that any failure to present said contract shall not affect the validity or implementation of this Resolution.

Section 6. Clarification of Authority. Except as otherwise provided herein, all other contracts for maintenance or repair shall be presented to the Board for the Board’s approval. Further, except as otherwise specifically authorized by separate resolution of the Board, no committee established by the District shall have the authority to expend any funds of the District for maintenance or repair, execute or authorize any contract on behalf of the District for maintenance or repair, or otherwise commit the District to any expenditure of District funds for maintenance or repair.

Section 7. Severability. Should any sentence, section, clause, part or provision of this Resolution be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of this Resolution as a whole, or any part thereof, other than the part declared invalid.

Section 8. Conflicts. All Sections or parts of Sections of any Resolutions or actions of the Board in conflict are hereby repealed to the extent of such conflict.

Section 9. Effective Date. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED in Public Session of the Board of Supervisors of Key Marco Community Development District, this 19th day of June, 2019.

Attest:	KEY MARCO COMMUNITY
DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Maureen McFarland, Chair

Eighth Order of Business

8A.

KEY MARCO COMMUNITY DEVELOPMENT DISTRICT
REGULAR BOARD MEETING
3	March 20, 2019
4
5	The Board of Supervisors of the Key Marco Community Development District met at 8:30 a.m. on
6	March 20h, 2019, at the Key Marco Community Center, Marco Island, Florida.
7
APPEARANCES:	Maureen McFarland, Supervisor, Chairman/Treasurer
Mary Beth Schewitz, Vice Chair
Corrie Grado, Supervisor (arrived as reflected below)
Dawn Aitkenhead, Supervisor
Luanne Kerins, Supervisor
ALSO PRESENT	Katie Maline, District Manager/Secretary
Greg Urbancic, District Counsel
Janye Johnston and Lieutenant Dodd Bulger Florida Fish and Wildlife Commission 16
CALL TO ORDER/ROLL CALL
The regular meeting was called to order with four supervisors in attendance.
19
APPROVAL OF AGENDA
The Agenda was unanimously approved on a MOTION by Mrs. Schewitz and a second by Mrs.
Mrs. Aitkenhead.
23
AUDIENCE QUESTIONS AND COMMENTS ON AGENDA ITEMS
No comments or questions were received from the public.
26
APPROVAL OF PREVIOUS MEETING MINUTES
At the top of page 4, the paragraph at the top should be deleted, as a better way to handle the
public records request was determined.
30
31	Going forward Mrs. Maline will redline all areas where new comments are added.
32
On a MOTION by Mrs. Schewitz and a second by Mrs. Aitkenhead, the minutes as amended were
unanimously approved by the Board.
Supervisor Grado joined the meeting.
FLORIDA FISH AND WILDLIFE PRESENTATION
Jane Johnston from the Florida Fish and Wildlife Commission, accompanied by Lt. Dodd Bulger
made a presentation to the Board on the Key Marco wildlife and the conflict with wildlife. Some
points noted were that it is important that the wild animals not have human related food sources;
pets should not be fed outside; bird feeders can also attract wild animals; and feeding wildlife in
the State of Florida is a misdemeanor and you can be fined up to $500 and jail time of up to a
year.
43
44
45	SPECIFIC ITEMS OF OLD BUSINESS

46
47	C. Gatehouse
48
1. Mrs. McFarland noted that the CDD pays $45 a week for C3 to maintain the blue pots. Mrs.
Maline will bring back alternatives to C3 as it relates to the planters at the gatehouse.
51
2.	Mrs. Maline spoke to Erin with Naples Botanical Gardens who advised that she would get
back to Mrs. Maline about the Master Gardeners.
54
3. Two delivery dates from the tile company for the gatehouse roof were missed. The ridgelines
were installed, and the dry in permit inspection from the City has been done.
57
4. The gate arms and control boxes are rusted, and Mrs. Maline suggested that they replace the
moving mechanism with stainless steel. Cypress Access will be providing a proposal.
60
61	A. Street Light Project
62
Mr. DiPrato did not feel that he had sufficient information to make a full presentation. Two
quotes have been received, but neither were responsive to the request.
65
The electric company is forcing compliance. CDD electric costs have been reduced by 80 percent
at this point by no longer leasing unnecessary equipment. The Board discussed with Mr. Urbancic
potential legal concerns regarding potential street light modifications. After discussing street
lighting options, the Board’s intent was that the lights would remain on at the bridge, the
gatehouse and the “T”.
71
72	B. Landscape Maintenance
73
Mrs. Maline and Mrs. Kerins discussed landscape contractors from whom proposals were
received. Mrs. Maline was to review property areas under the proposal to determine whether
any included properties were HOA properties that needed to be removed from the scope.
Proposals were to be presented at the April meeting. Mrs. McFarland asked for assurances going
forward under the new contract that no public funds are being spent to maintain private
property. Mrs. McFarland suggested that a document could be prepared to be signed by Mrs.
Maline as the District Manager that no public funds are being spent on private entities.
81
82	D. New Construction CDD/ARC Requirements
83
It has been suggested that a policy should be set that nothing should be put on the 30 feet
belonging to the CDD in front of homes, but rather items such as building material and porta-
potties should be kept on the homeowner’s property. On a MOTION by Mrs. McFarland and a
second by Mrs. Aitkenhead, with all in favor, the Board agreed that it would contact the ARC and
ask that this item be put on the ARC list of rules.
89

Mrs. McFarland reminded the residents that any small signs, such as address signs, be kept off
the CDD property as well.
92
93	E. and F. Ground Lease Agreement Termination/New Agreement
94
Mr. Urbancic summarized the agreement and its intent for the Board. The last version would be
provided to all the Board members for review. Mr. Urbancic was asked to suggest changes to
improve and clean-up the agreement and then the revised agreement would be subject to
consideration at the next meeting.
99
100	SPECIFIC ITEMS OF NEW BUSINESS
101
102	A. Temporary Speed Bumps
103
104	This item was deferred to April.
105
106	B. Photography for Interior of Gatehouse
107
108	Mrs. Maline ordered some large, canvas copies of student photographers’ pictures, and they will
109	be installed within a short period of time. The cost was $609.00.
110
111	C. Gatehouse Post Orders
112
113	Mrs. Maline asked that the Board members go through the post orders and suggest any changes
114	to be reviewed at the April meeting.
115
116	DISTRICT COUNSEL
117
118	A. Lease Employees
119
Mrs. Maline presently does not fall under any of the District’s insurance policies relating to the
District’s bank accounts, as per the District’s insurance agent. Mrs. Maline is covered under the
HOA policy for $50,000 per occurrence. The Board agreed that Mrs. Maline be removed as a
signatory. The signatories on the two accounts would be changed to Mrs. McFarland on both,
and Mrs. Aitkenhead on one and Mrs. Schewitz on the other.

JANUARY FINANCIAL STATEMENT

The “Other Miscellaneous Revenue” line item has not yet been removed, and in February it
will be noted under Electric as a credit.

Mrs. Maline expressed concern about the irrigation costs, and agreed with Mr. Krutisch that
another well is needed.

Mrs. McFarland noted that the total expenditures line item, year-to-date actual, through January
31 was $250,000, and the year-to-date budget is $236,000, so they are over budget by $14.000.
$10,000 of that is water usage.

B. Annual Financial Audit

Two comments were noted by the auditor; one being approving expenses without proof of
payment, and a credit card will be issued to Mrs. Maline for CDD purchases only, such as office
supplies.

Mrs. Maline will take care of getting an American Express corporate card for this use.

Secondly, a system needs to be put in place for Inframark to confirm reimbursements paid to the
CDD.  All invoices will go through Inframark for the CDD; those that are split with the HOA must
be sent to the Treasurer for prior approval, and proof of reimbursement from the HOA must
follow. This will be implemented going forward.

On a MOTION by Corrie Grado and a second by Luanne Kerins, the Annual Financial Audit for the
2017-2018 Fiscal Year was unanimously accepted by the Board.

C. Square Update

This item will be addressed at the April meeting.

DISTRICT MANAGER REPORT

A. FEMA Update

All eight projects have been obligated, and a figure of $176,707.32 is expected in grant money.
Some funding has already been received for a total of $116,680.00 as of February. There was a
discrepancy in the financials as to what has been received, and Mrs. Maline will review.

B. Statewide Mutual Aid Agreement

This agreement has been executed and is on file.

SUPERVISORS REQUESTS AND COMMENTS

A. Three Way Stop Sign at Whiskey Creek
After discussion, it was agreed that Mrs. Maline will bring a suggestion for a sign to the Board at
the April meeting.

B. Ratify Special Events

Mrs. Maline received requests for the following two events, and the Chair made the decision to
allow them to take place.  They were the Tour de Marco on February 24, and the Marco Half
Marathon on March 17. Both of them took place before today’s meeting.

C. Special Events Policy
On a MOTION by Mrs. Schewitz and a second by Corrie Grado, the two special event limit per
year was unanimously approved by the Board. Mr. Urbancic will bring a Resolution to the Board
at the April meeting for signature to modify Resolution 2013-1 on this issue.

Mrs. Maline added for the Board that there were no complaints at the first event in February,
and they left the area spotless.  The second event the previous week had a complaint from one
person with many different items, and they have already been addressed with the organizer. A
letter of provisional acceptance will be sent to them next year.

On a MOTION by Mrs. Schewitz and a second by Corrie Grado the Board unanimously approved
the release of the deposits on both of these events.

D. $9,000 Mulching Bill

A mulching bill of $9,000, with the HOA also paying part of the project, was approved by the District
Manager without required Board approval. Only Supervisors are allowed to spend money for the CDD,
but the District Manager has the ability to approve an expense under $5,000, per the Resolution. Mrs.
Maline stated that mulching is a line item in the Budget; Mrs. McFarland noted that a budget is a system
to determine the annual assessment, but does not give approval for spending money.  All three parts of
the existing Resolution must be met for the District Manager to spend CDD funds without the Board's
approval -- this is not the case for this $9,000 expense.
On a MOTION by Mrs. McFarland and a second by Mrs. ***, the Board unanimously approved the
payment of the $9,000 bill. It was reiterated that the Resolution must be followed in the future.

AUDIENCE QUESTIONS AND COMMENTS

In response to Mr. Krutisch’s question about some work needed on the streets, at the April
meeting four infrastructure items and costs will be discussed.

Mr. Urbancic advised that the preliminary budget needed to be adopted prior to June 15. The
budget hearing for adoption will be in July, so the preliminary budget will be prepared for the
April meeting and a resolution accepting it will be passed at that time.

FOLLOW UP LIST
This item will become a part of the minutes going forward.
1	Mrs. Maline and Mrs. Grado will work together to find alternatives to C3 for the container
219	plantings at the gatehouse.	
220	2 Master Gardener follow up.	
221	3. Gatehouse Roof Status	

4. Gatehouse arms and control boxes
5. Update on street lighting.
6. Separate Landscaping Contracts for CDD and HOA
7. Voting on new Lease Agreement with HOA
8. Suggestions for Street sign at Whiskey Creek.
9. Resolution prepared by Mr. Urbancic regarding twice a year limit on special events at Key
228	Marco.	
229		
230	ADJOURNMENT	
231	With the agreement that the next meeting would be held on April 17th at 8:30 a.m., the meeting	
232	was adjourned at 10:50 a.m. On a MOTION by Mrs. *** and a second by Mrs. McFarland.	

8B.

MINUTES OF MEETING
KEY MARCO
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of Key Marco Community Development District was held
on Wednesday, April 17, 2019 at 8:30 a.m. at the Key Marco Community Center, Marco Island, Florida.
Present and constituting a quorum were:
Maureen McFarland, Chair
Mary Beth Schewitz, Vice Chair
Corrie Grado, Supervisor
Dawn Aitkenhead, Supervisor
Luanne Kerins, Supervisor
Also present were:
Greg Urbancic, District Counsel
Residents
The following is a summary of the discussions and actions taken at the April 17, 2019 Board of Supervisors
meeting.
Call to Order/Roll Call
The meeting was called to order and all Supervisors were present at Roll Call.
Approval of the Agenda
The Agenda was presented and discussed.
On MOTION by Supervisor Grado, seconded by Supervisor Kerins, with all Supervisors voting in
favor, the agenda was approved.
Audience Questions and Comments on Agenda Items:
None
Approval of March 19 Minutes
Several comments were made on the minutes, which require updates including on page 1 correcting
the Supervisors in attendance for roll call; on page 2 replacing “Erin” with “Naples Botanical Gardens”; on
page 3 striking the 6th paragraph; and on page 4 correcting that a 5 person crew would come every week
and deleting the first sentence of the third paragraph. The Board requested that the District Manager to re-
review and correct minutes and bring them back for approval at the next meeting

Old Business
a.	Street Light Project
Mr. DiPrato presented update on street light project and information from Simmonds Electric. He
presented 3 potential options: (1) restore everything as it stands today, which has an estimated cost of
$393,394; (2) illuminate just the T and the bridge, which has an approximate cost $90,000; and (3) a
combination of solar illumination and other landscape lighting at the bridge, T and Indian Mound at an
approximate $5,050 plus solar/landscaping lighting costs. The District Manager was requested to bring
back more definitive cost and time frame for such options for Board consideration.
Public comment was received regarding the basic options.
b.	Landscape Maintenance Contract
The Landscape Florida proposal for landscape services was presented. The Chair explained the
proposal was revised from what was presented at the prior meeting. Public comment was received. The
Chair and the HOA representatives together with CDD counsel, if necessary, will discuss the HOA’s new
proposal relating to landscaping.   The Board requested that the District Manager review the existing
Crawford contract as to what property is being maintained and whether the HOA has its own contract.
c.	Gate House
i.	Post Orders- The post orders require updating as to gopher tortoises, payment of the road
fee, and basic cleaning of the guardhouse. The District Manager was requested to update
these Post Orders and bring them back on the next agenda. Public comment was received
regarding speeding on roadways. The Board asked that District Manager add the topic of
advising speeding owners on the next agenda.
ii.	Condition of Plants in Pots- Supervisor Grado presented votes on options for pots at the
gatehouse.
On MOTION by Supervisor Aitkenhead, seconded by the Chair; and with all Supervisors
voting in favor, Supervisor Grado was authorized to select new pots for the gatehouse based
upon photos presented at the meeting;
iii.	Gatehouse Status- It was requested that the District Manager add this item to the next
agenda.
New Business
a.	Speeding and temporary speed bumps. The Board was generally not in favor of speed
bumps. A public comment suggested the Board look at speed tables. The District Manager was asked to
look into speed tables and report to the Board whether it was a viable option. There was public comment
and discussion by the Board on speeding.
District Counsel
a.	Easement Agreement for Tract U
Tabled pending discussion with the HOA Board.
b.	Incident on March 16, 2019
The Board discussed whether the District Manager authorized to allow access to friends
and family using the key pad remotely. The Board said such authorization was not given.

c.	CDD Agreement with Landscape Florida
(Discussed earlier in the meeting)
d.	Special Event Policy-
On MOTION by Supervisor Grado, second by Supervisor Aitkenhead, and with all
Supervisors voting in favor, Resolution 2019-07 was approved.
District Finance
a.	Financial Statements.
Reviewed, with no comments.
b.	Future Capital Improvement Projects
Future improvements were reviewed by the Board and discussed. The Board discussed
presently keeping a one-year operating reserve.
c.	Preliminary Budget
On MOTION by Supervisor Grado, seconded by Supervisor Aitkenhead, and all
Supervisors voting in favor, Resolution 2019-05 was approved, which approved the proposed budget and
setting the public hearing on July 17, 2019 at 8:30 a.m. at the Key Marco Community Center.
d.	All Expenses Listed Since Last Meeting
e.	Spreadsheet FY2018-2019 R&M Contracts
f.	Spreadsheet of KM CDD & HOA Split Expenses
g.	Hoover Proposal to Convert R2 to Flowguard 3
It was reported by Herb Krutisch that the current system is 15 years old and not being
serviced any longer. The irrigation system is down.
On MOTION by Supervisor Schewitz, Second by Supervisor Grado, with all Supervisors
voting in favor, the Board approved the proposal for the Hoover Pumping System in the agenda packet.
The Board also directed District Counsel to draft an amendment to Resolution 2017-3 to
amend the Board’s existing policy to allow for emergency expenditures to be signed off by the District
Manager  and  Treasurer,  with  subsequent  presentation  at the  next  Board  meeting.   In the interim,  on
MOTION by Supervisor Grado, seconded by Supervisor Aitkenhead, with all Supervisors voting in favor,
the Board adopted this change and directed that such policy be implement as a modification to Resolution
2017-3 in the event of an emergency until the updated resolution can be provided to the Board in June.
District Manager
a.	FEMA Update & Deposits
The Chair presented an update on the FEMA requests and reimbursements.
Supervisors Request and Comments
a.	Three Way Stop Sign at Blue Hill & Whiskey Creek

This was continued to the next agenda for discussion.

b.	Proclamation of Gopher Tortoise Day
Supervisor Grado discussed gopher tortoises.
On MOTION by Supervisor Grado, seconded by Supervisor Schewitz, with all Supervisors
voting in favor, April 15, 2020 shall be recognized as Gopher Tortoise Day in Key Marco.
c.	Gatehouse Fascia, Corbels and Ceilings
Supervisor Aitkenhead will review with the District Manager the issues at the gatehouse
including cleaning of spider webs, etc.
d.	Dissolution of the CDD
Supervisor Kerins raised the topic of dissolution. The Board discussed the reasons it was
previously tabled and the consensus was to review annually.
e.	Insurance Policy Renewals
Chair McFarland discussed the upcoming policy date. The District Manager was requested
to obtain an insurance proposal from the existing broker (PRIA) and the new broker (EGIS).
f.	Gatehouse LPR Cameras Installation
Kevin Kerins provided an update on the recent installation. The District Manager was
requested to add this item on the agenda for the next meeting for an update.
g.	District Manager Position
The Board discussed the current management arrangement. A proposal from Inframark,
LLC was presented to provide district management services for $15,000. Public comment was made.
On MOTION by Supervisor Grado, seconded by Supervisor Aitkenhead, the Supervisors
by a vote of 3-2 (Supervisor Kerins and Schewitz dissenting) authorized the termination of the HOA-CDD
agreement for management services as of May 31, 2019
On MOTION by Supervisor Grado, seconded by Supervisor Aitkenhead, the Supervisors
by a vote of 3-2 (Supervisor Kerins and Schewitz dissenting), authorized the engagement of Inframark,
LLC for District Management services and authorized the Chair to execute a contract with Inframark, LLC
subject to review by the Chair and District Counsel.
Audience Questions and Comments
None
Schedule Next Meeting Date and Time
The next meeting date was announced as June 19, 2019 at 8:30 a.m.

Adjournment
On MOTION by Supervisor Grado, seconded by Supervisor Kerins, with all Supervisors voting in
favor, the meeting was adjourned at approximately 11:00 a.m.

8C.

Agenda Page 78

Agenda Page 79

8D.

KEY MARCO
Community Development District
Financial Report April 30, 2019

Prepared by:

Community Development District

Table of Contents

FINANCIAL STATEMENTS	Page #
Balance Sheet - All Funds	…………………………………………………………	1

Statement of Revenues, Expenditures and Changes in Fund Balances

General Fund	…………………………………………………………	2 - 4

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments Schedule	...……………………………………………………	5

Bank Reconciliation	..………………………………………………………	6	
General Ledger Detailed Trial Balance	..………………………………………………………	7 - 28	
Aged Vendor Payable	…………………………………………………………	29 - 30	

KEY MARCO
Community Development District

Financial Statements
(Unaudited)

April 30, 2019

Community Development District

Governmental Funds

Balance Sheet
April 30, 2019

ACCOUNT DESCRIPTION

GENERAL FUND

FIXED ASSETS
FUND	TOTAL

ASSETS

Cash - Checking Account	$	951,865	$	-	$	951,865	
Prepaid Items	100	-	100	
Fixed Assets		
Land	-	1,969,203	1,969,203	
Buildings	-	143,369	143,369	
Accum Depr - Buildings	-	(115,866)	(115,866)	
Improvements	-	883,297	883,297	
Infrastructure	-	6,511,876	6,511,876	
Accum Depr ‐ Improvements	-	(693,410)	(693,410)	
Accum Depr - Infrastructure	-	(4,408,901)	(4,408,901)	
Machinery & Equipment	-	123,060	123,060	
Accum Depr ‐ Mach & Equip	-	(38,969)	(38,969)	
TOTAL ASSETS	$	951,965	$ 4,373,659	$ 5,325,624	

LIABILITIES		
Accounts Payable	$	8,710	$	-	$	8,710	
Accrued Expenses	7,342	-	7,342	
TOTAL LIABILITIES	16,052	-	16,052	

FUND BALANCES		
Nonspendable:		
Prepaid Items	100	-	100	
Unassigned:	935,813	4,373,659	5,309,472	
TOTAL FUND BALANCES	$	935,913	$ 4,373,659	$ 5,309,572	
		
TOTAL LIABILITIES & FUND BALANCES	$	951,965	$ 4,373,659	$ 5,325,624	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending April 30, 2019

ACCOUNT DESCRIPTION	ANNUAL ADOPTED
BUDGET	
APR-19 ACTUAL	
APR-19 BUDGET	
VARIANCE ($) FAV(UNFAV)	
YEAR TO DATE ACTUAL	
YEAR TO DATE BUDGET	
VARIANCE ($) FAV(UNFAV)	

REVENUES								
Interest - Investments	$	8,000	$	1,767	$	667	$	(1,100)	$	10,791	$	4,667	$	(6,124)	
Hurricane Irma FEMA Refund	-	52,244	-	(52,244)	148,091	-	(148,091)	
Interest - Tax Collector	-	43	-	(43)	269	-	(269)	
Special Assmnts- Tax Collector	629,800	42,300	9,885	(32,415)	582,800	565,913	(16,887)	
Special Assmnts- Discounts	(25,192)	423	(395)	(818)	(20,304)	(22,636)	(2,332)	
Other Miscellaneous Revenues	-	-	-	-	172	-	(172)	
User Facility Revenue	-	421	-	(421)	3,442	-	(3,442)	
TOTAL REVENUES	612,608	97,198	10,157	(87,041)	725,261	547,944	(177,317)	

EXPENDITURES								

Administration								
P/R-Board of Supervisors	9,600	-	800	(800)	3,200	5,600	(2,400)	
FICA Taxes	734	-	61	(61)	245	428	(183)	
ProfServ-Engineering	5,000	-	417	(417)	-	2,917	(2,917)	
ProfServ-Legal Services	25,000	2,259	2,083	176	14,889	14,583	306	
ProfServ-Mgmt Consulting Serv	72,000	6,000	6,000	-	43,000	42,000	1,000	
ProfServ-Property Appraiser	9,447	-	-	-	567	9,447	(8,880)	
ProfServ-Special Assessment	1,000	-	-	-	1,000	1,000	-	
ProfServ-Tax Collector	12,596	854	198	656	11,305	11,320	(15)	
Accounting Services	14,150	1,179	1,179	-	8,254	8,254	-	
Auditing Services	5,000	-	-	-	4,800	5,000	(200)	
Postage	150	28	13	15	106	88	18	
Rentals & Leases	300	25	25	-	301	175	126	
Insurance - General Liability	29,926	-	-	-	26,788	29,926	(3,138)	
Legal Advertising	4,000	-	333	(333)	1,743	2,333	(590)	
Miscellaneous Services	750	132	63	69	520	438	82	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending April 30, 2019

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
APR-19 ACTUAL	
APR-19 BUDGET	
VARIANCE ($) FAV(UNFAV)	
YEAR TO DATE ACTUAL	
YEAR TO DATE BUDGET	
VARIANCE ($) FAV(UNFAV)	

Transcript Cost	
2,400	
165	
200	
(35)	
965	
1,400	
(435)	
Computer Support	600	50	50	-	350	350	-	
Office Supplies	500	-	42	(42)	110	292	(182)	
Dues, Licenses, Subscriptions	275	-	-	-	175	275	(100)	
Total Administration	193,428	10,692	11,464	(772)	118,318	135,826	(17,508)	

Maintenance and Landscaping								
Contractual Services	140,000	11,734	11,667	67	82,456	81,667	789	
R&M-Trees and Trimming	15,000	-	1,250	(1,250)	2,258	8,750	(6,492)	
R&M-Pressure Washing	-	-	-	-	6,055	-	6,055	
Plant Replacement Program	10,000	-	833	(833)	8,966	5,833	3,133	
Exotic Maintenance	13,000	1,505	1,083	422	13,737	7,583	6,154	
Flower Program	5,000	-	417	(417)	2,730	2,917	(187)	
Mulch Program	9,000	-	750	(750)	9,484	5,250	4,234	
Misc-FEMA Expense	-	-	-	-	5,000	-	5,000	
Total Maintenance and Landscaping	192,000	13,239	16,000	(2,761)	130,686	112,000	18,686	

Irrigation Services								
Contractual Services	6,100	125	508	(383)	874	3,558	(2,684)	
Utility - Water	15,000	1,853	1,250	603	25,574	8,750	16,824	
Utilities-Electric	5,000	497	417	80	3,893	2,917	976	
Repairs & Maintenance	20,000	118	1,667	(1,549)	17,166	11,667	5,499	
Land Lease	31,000	2,553	2,583	(30)	17,871	18,083	(212)	
Total Irrigation Services	77,100	5,146	6,425	(1,279)	65,378	44,975	20,403	

Capital Expenditures & Projects								
Cap Outlay-Roads	50,000	-	-	-	5,375	-	5,375	
Total Capital Expenditures & Projects	50,000	-	-	-	5,375	-	5,375	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending April 30, 2019

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
APR-19 ACTUAL	
APR-19 BUDGET	
VARIANCE ($) FAV(UNFAV)	
YEAR TO DATE ACTUAL	
YEAR TO DATE BUDGET	
VARIANCE ($) FAV(UNFAV)	

Lighting							
Utilities-Electric	24,000	133	2,000	(1,867)	2,501	14,000	(11,499)	
R&M-General	6,000	1,160	500	660	7,419	3,500	3,919	
Misc-Holiday Lighting	3,000	-	-	-	250	3,000	(2,750)	
Total Lighting	33,000	1,293	2,500	(1,207)	10,170	20,500	(10,330)	

Access Control								
Contractual Services	86,520	6,872	7,210	(338)	49,972	50,470	(498)	
Utilities-Electric	10,000	537	833	(296)	3,804	5,833	(2,029)	
R&M-Gate	3,580	401	298	103	3,140	2,088	1,052	
R&M-Gatehouse	5,000	3,206	417	2,789	5,026	2,917	2,109	
Op Supplies - General	250	645	21	624	1,779	146	1,633	
Total Access Control	105,350	11,661	8,779	2,882	63,721	61,454	2,267	
								
TOTAL EXPENDITURES	650,878	42,031	45,168	(3,137)	393,648	374,755	18,893	

Excess (deficiency) of revenues								
Over (under) expenditures	(38,270)	55,167	(35,011)	(90,178)	331,613	173,189	(158,424)	

OTHER  FINANCING SOURCES (USES)

Contribution to (Use of) Fund Balance	

(38,270)	

-	

-	

-	

-	

-	

-	
TOTAL FINANCING SOURCES (USES)	(38,270)	-	-	-	-	-	-	

Net change in fund balance	
$	(38,270)	
$	55,167	
$	(35,011)	
$	(90,178)	
$	331,613	
$	173,189	
$	(158,424)	

FUND BALANCE, BEGINNING (OCT 1, 2018)	
604,300				
604,300	
604,300		
FUND BALANCE, ENDING	$	566,030				$	935,913	$	777,489		

KEY MARCO
Community Development District

Supporting Schedules

April 30, 2019

Community Development District

Key Marco CDD
Non-Ad Valorem Special Assessments - Collier County Tax Collector (Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2019

	FUND
ALLOCATION	
Date
Received	Net Amount
Received	Discount /
(Penalties)
Amount	Collection
Costs	Gross
Amount
Received	General
Fund	
Assessments Levied FY '19			$	629,800	$	629,800	
Allocation %			100%	100%	
11/19/18	$	39,796	$	1,692	$	812	$	42,300	$	42,300	
11/30/18	141,496	6,016	2,888	150,400	150,400	
12/10/18	128,231	5,452	2,617	136,300	136,300	
12/24/18	159,460	6,486	3,254	169,200	169,200	
01/25/19	26,853	799	548	28,200	28,200	
02/22/19	13,542	282	276	14,100	14,100	
03/19/19	-	-	55	-	-	
04/21/19	4,606	-	94	4,700	4,700	
04/21/19	37,263	(423)	760	37,600	37,600	
TOTAL	$	551,246	$	20,304	$	11,305	$	582,800	$	582,800	

% COLLECTED	93%	93%	
TOTAL O/S	$	47,000	$	47,000	
Note:
The $55 dollar expense for 03/19 is for a tax roll postage charge.

Key Marco CDD						
Bank Reconciliation						

Bank Account No.	
7478	
Fifth Third Bank - GF				
Statement No.	04-19					
Statement Date	4/30/2019					

G/L Balance (LCY)	
951,865.11		
Statement Balance	
964,566.99		
G/L Balance	951,865.11		Outstanding Deposits	0.00		
Positive Adjustments	0.00					
			Subtotal	964,566.99		
Subtotal	951,865.11		Outstanding Checks	12,701.88		
Negative Adjustments	0.00		Differences	0.00		

Ending G/L Balance	
951,865.11		
Ending Balance	
951,865.11		

Difference	
0.00					

Posting	Document
Date	Type	
Document No.	

Description		

Amount	
Cleared Amount	

Difference	

Outstanding Checks							

8/23/2018	
Payment	
2183	
CYPRESS ACCESS SYSTEMS, INC.	
177.20	
0.00	
177.20	
3/21/2019	Payment	2363	LUANNE F. KERINS	184.70	0.00	184.70	
4/15/2019	Payment	2371	MARIA AIDA LORA	440.00	0.00	440.00	
4/25/2019	Payment	2377	SECURITAS SECURITY SERVICES USA, IN	6,822.40	0.00	6,822.40	
4/25/2019	Payment	2381	KATIE MALINE	910.84	0.00	910.84	
4/25/2019	Payment	2382	COLEMAN, YOVANOVICH & KOESTER, P.A.	2,258.75	0.00	2,258.75	
4/25/2019	Payment	2384	KEVIN KERINS	1,907.99	0.00	1,907.99	

Total Outstanding Checks......................................................................................................................	12,701.88	12,701.88

Agenda Page 89

Fund: GENERAL FUND (001)
Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document	Document Source	Source		Debit	Credit		
Date	Type	No.	Code	Type	Source No. Description	Activities	Activities	Balance	

Account: 101002	Cash In Bank	Beginning Balance	915,168.30

4/1/2019		CREDIT CA	RECURRJN	Bank Acco	7478	ROAD USE
Fifth Third Bank - GF	19.44		
4/1/2019

4/2/2019		ROAD USE

CREDIT CA	RECURRJN

RECURRJN	Bank Acco

Bank Acco	7478

7478	TO CORRECT DUPL ROAD
Fifth Third Bank - GF ROAD USE	

9.72	19.44	

4/3/2019	
Payment	
2366	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00065		
290.85	

4/4/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
29.16		

4/5/2019	
Payment	
DD0139	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001089		
628.40	

4/5/2019		
ASSMNTS	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
Tax Collector Assmnts Collec	
4,606.00		

4/7/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72		

4/8/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
34.02		

4/9/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
4.86		

4/10/2019	
Payment	
2367	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00002		
1,185.17	

4/10/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72		

4/10/2019		
FEE	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
SERVICE CHARGE - APR '19		
55.14	

4/11/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72		

4/14/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
48.60		
						Fifth Third Bank - GF			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/15/2019

4/15/2019	Payment

Payment	2368

2369	PAYMENTJ

PAYMENTJ	Bank Acco

Bank Acco	7478

7478	Check for Vendor V00008 Fifth Third Bank - GF Check for Vendor V00018		14,138.30

25.00		

4/15/2019	
Payment	
2370	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00047		
609.85		

4/15/2019	
Payment	
2371	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00070		
440.00		

4/15/2019	
Payment	
2372	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00110		
54.65		

4/15/2019	
Payment	
DD0132	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001073		
108.59		

4/15/2019	
Payment	
DD0133	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001074		
4,064.89		

4/15/2019	
Payment	
DD0134	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001075		
22.41		

4/15/2019	
Payment	
DD0135	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001076		
642.98		

4/15/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72			

4/16/2019	
Payment	
2373	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00005		
124.80		

4/16/2019	
Payment	
2374	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00008		
11,734.00		

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/21/2019

4/21/2019		TAX INT

CREDIT CA	RECURRJN

RECURRJN	Bank Acco

Bank Acco	7478

7478	Tax Collector Interest - Apr '19 Fifth Third Bank - GF
ROAD USE	43.15

72.90			

4/22/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
14.58			

4/24/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
14.58			

4/25/2019	
Payment	
2377	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00003		
6,822.40		

4/25/2019	
Payment	
2378	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00008		
1,505.00		

4/25/2019	
Payment	
2379	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00014		
50.00		

4/25/2019	
Payment	
2380	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00016		
6,000.00		

4/25/2019	
Payment	
2381	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00047		
910.84		

4/25/2019	
Payment	
2382	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00060		
2,258.75		

4/25/2019	
Payment	
2383	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00065		
110.00		

4/25/2019	
Payment	
2384	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00111		
1,907.99		

4/25/2019	
Payment	
DD0140	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001110		
331.65		

4/25/2019		
DEP00032	
DEPOSITS	
Bank Acco	
7478	Fifth Third Bank - GF
FEMA-STATE OF FLORIDA	
52,244.30			

4/25/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
29.17			

4/26/2019	
Payment	
DD0142	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001133		
113.14		

4/28/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
58.32			
						Fifth Third Bank - GF				

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source	Source
Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/30/2019

4/30/2019		CREDIT CA

INT	RECURRJN  Bank Acco

RECURRJN  Bank Acco	7478

7478	ROAD USE
Fifth Third Bank - GF INTEREST - APR '19	19.44

1,767.37			
					Fifth Third Bank - GF				
					Total Activities	96,351.05	59,654.24	36,696.81	

Account: 101002	Cash In Bank	Ending Balance	951,865.11

Account: 155000	Prepaid Items	Beginning Balance	150.00

4/22/2019	PREPAID	RECURRJN	EXPLORITECH WEB HOSTI		50.00		
			Total Activities	0.00	50.00	-50.00	

Account: 155000	Prepaid Items	Ending Balance	100.00

Account: 202000	Accounts Payable	Beginning Balance	-22,613.81

4/2/2019	Invoice	001109	PURCHASE Vendor	V00016	APRIL MANAGEMENT FEE
KEY MARCO COMMUNITY A		6,000.00	
4/25/2019	Payment	2380	PAYMENTJ Vendor	V00016	Payment of Invoice 001109	6,000.00		
					KEY MARCO COMMUNITY A			
4/10/2019	Payment	2367	PAYMENTJ Vendor	V00002	Payment of Invoice 001050	1,185.17		
					INFRAMARK			
4/12/2019	Invoice	001134	PURCHASE Vendor	V00079	WEBSITE CHANGES W/E O		65.00	
					EXPLORITECH, INC.			
4/15/2019	Payment	2369	PAYMENTJ Vendor	V00018	Payment of Invoice 001080	25.00		
					ROBERT FLINN RECORDS			
4/15/2019	Payment	2372	PAYMENTJ Vendor	V00110	Payment of Invoice 001077	54.65		
					COLLIER COUNTY TAX COL			
4/24/2019	Invoice	001120	PURCHASE Vendor	V00002	APRIL MANAGEMENT SERVI		1,192.82	
					INFRAMARK			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/25/2019

4/25/2019	Invoice

Payment	001111

2381	PURCHASE Vendor

PAYMENTJ  Vendor	V00047

V00047	REIMB FOR SALINITY TEST KATIE MALINE
Payment of Invoice 001111	

14.15	14.15	

4/18/2019	
Invoice	
001112	
PURCHASE Vendor	
V00060	KATIE MALINE
3/08-3/29/19 GENERAL COU		
2,258.75	

4/25/2019	
Payment	
2382	
PAYMENTJ Vendor	
V00060	COLEMAN, YOVANOVICH &
Payment of Invoice 001112	
2,258.75		

4/1/2019	
Invoice	
001092	
PURCHASE Vendor	
V00008	COLEMAN, YOVANOVICH &
APRIL LANDSCAPE MAINTE		
11,734.00	

4/15/2019	
Payment	
2368	
PAYMENTJ Vendor	
V00008	CRAW FORD LANDSCAPING
Payment of Invoice 001067	
11,734.00		

4/16/2019	
Payment	
2374	
PAYMENTJ Vendor	
V00008	CRAW FORD LANDSCAPING
Payment of Invoice 001092	
11,734.00		

4/16/2019	
Payment	
2376	
PAYMENTJ Vendor	
V00021	CRAW FORD LANDSCAPING
Payment of Invoice 001088	
190.00		

4/16/2019	
Payment	
2376	
PAYMENTJ Vendor	
V00021	OZ PRESSURE CLEANING I
Payment of Invoice 001091	
2,700.00		

4/25/2019	
Invoice	
001104	
PURCHASE Vendor	
V00008	OZ PRESSURE CLEANING I
RED BAY IN GUMBO LIMBO		
1,505.00	

4/25/2019	
Payment	
2378	
PAYMENTJ Vendor	
V00008	CRAW FORD LANDSCAPING
Payment of Invoice 001104	
1,505.00		

4/1/2019	
Invoice	
001090	
PURCHASE Vendor	
V00005	CRAW FORD LANDSCAPING
APRIL AQUATIC MAINTENA		
124.80	

4/5/2019	
Payment	
DD0139	
PAYMENTJ Vendor	
V00020	AQUAGENIX
Payment of Invoice 001089	
524.64		

4/15/2019	
Invoice	
001074	
PURCHASE Vendor	
V00004	LCEC - ACH
2/20-3/19/19 WTR ACH		
4,064.89	

4/15/2019	
Payment	
2368	
PAYMENTJ Vendor	
V00008	COLLIER COUNTY PUBLIC
Payment of Invoice 001068	
867.00		

4/15/2019	
Payment	
2368	
PAYMENTJ Vendor	
V00008	CRAW FORD LANDSCAPING
Payment of Invoice 001079	
1,537.30		

4/15/2019	
Payment	
DD0132	
PAYMENTJ Vendor	
V00004	CRAW FORD LANDSCAPING
Payment of Invoice 001073	
108.59		
					COLLIER COUNTY PUBLIC			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source	Source
Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/15/2019

4/15/2019	Payment

Payment	DD0133

DD0134	PAYMENTJ  Vendor

PAYMENTJ  Vendor	V00004

V00004	Payment of Invoice 001074 COLLIER COUNTY PUBLIC
Payment of Invoice 001075	4,064.89

22.41			

4/15/2019	
Payment	
DD0135	
PAYMENTJ Vendor	
V00004	COLLIER COUNTY PUBLIC
Payment of Invoice 001076	
642.98			

4/15/2019	
Invoice	
001089	
PURCHASE Vendor	
V00020	COLLIER COUNTY PUBLIC
2/12-3/12/19 ELEC ACH		
524.64		

4/16/2019	
Payment	
2373	
PAYMENTJ Vendor	
V00005	LCEC - ACH
Payment of Invoice 001090	
124.80			

4/17/2019	
Invoice	
001114	
PURCHASE Vendor	
V00020	AQUAGENIX
3/12-4/12/19 ELEC LCEC AC		
496.62		

4/18/2019	
Invoice	
001118	
PURCHASE Vendor	
V00016	LCEC - ACH
APRIL GROUND LEASE AGR		
2,553.00		

4/23/2019	
Invoice	
001136	
PURCHASE Vendor	
V00004	KEY MARCO COMMUNITY A
3/19-4/17/19 WTR ACH #084		
111.66		

4/23/2019	
Invoice	
001137	
PURCHASE Vendor	
V00004	COLLIER COUNTY PUBLIC
3/19-4/17/19 WTR ACH #084		
1,075.85		

4/23/2019	
Invoice	
001138	
PURCHASE Vendor	
V00004	COLLIER COUNTY PUBLIC
3/19-4/17/19 WTR ACH		
22.41		

4/23/2019	
Invoice	
001140	
PURCHASE Vendor	
V00004	COLLIER COUNTY PUBLIC
3/19-4/17/19 WTR ACH		
642.98		

4/25/2019	
Invoice	
001111	
PURCHASE Vendor	
V00047	COLLIER COUNTY PUBLIC
REIMB FOR SALINITY TEST		
117.69		

4/25/2019	
Payment	
2381	
PAYMENTJ Vendor	
V00047	KATIE MALINE
Payment of Invoice 001111	
117.69			

4/5/2019	
Payment	
DD0139	
PAYMENTJ Vendor	
V00020	KATIE MALINE
Payment of Invoice 001089	
103.76			

4/8/2019	
Invoice	
001135	
PURCHASE Vendor	
V00011	LCEC - ACH
REPAIR TO VARIOUS LIGHT		
1,160.00		

4/15/2019	
Invoice	
001089	
PURCHASE Vendor	
V00020	CASAGRANDE ELECTRIC
2/12-3/12/19 ELEC ACH		
103.76		

4/16/2019	
Payment	
2375	
PAYMENTJ Vendor	
V00011	LCEC - ACH
Payment of Invoice 001087	
2,610.00			
					CASAGRANDE ELECTRIC				

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/17/2019

4/1/2019	Invoice

Invoice	001114

001048	PURCHASE Vendor

PURCHASE Vendor	V00020

V00065	3/12-4/12/19 ELEC LCEC AC LCEC - ACH
APRIL SERVICE		133.12

290.85	

4/2/2019	
Invoice	
001133	
PURCHASE Vendor	
V00006	CYPRESS ACCESS SYSTEM
4/15-5/14/19 SERVICE ACH		
113.14	

4/3/2019	
Payment	
2366	
PAYMENTJ Vendor	
V00065	COMCAST-ACH
Payment of Invoice 001048	
290.85		

4/4/2019	
Invoice	
001110	
PURCHASE Vendor	
V00019	CYPRESS ACCESS SYSTEM
4/4-5/3/19 SERVICES ACH #3		
331.65	

4/5/2019	
Invoice	
001106	
PURCHASE Vendor	
V00065	CENTURY LINK-ACH
REPAIRED CAR DETECTOR		
110.00	

4/9/2019	
Invoice	
001108	
PURCHASE Vendor	
V00014	CYPRESS ACCESS SYSTEM
APRIL PEST CONTROL		
50.00	

4/15/2019	
Invoice	
001069	
PURCHASE Vendor	
V00006	HARP'S NO RISK
3/15-4/14/19 SERVICE ACH		
113.14	

4/15/2019	
Payment	
2370	
PAYMENTJ Vendor	
V00047	COMCAST-ACH
Payment of Invoice 001072	
609.85		

4/15/2019	
Payment	
2371	
PAYMENTJ Vendor	
V00070	KATIE MALINE
Payment of Invoice 001070	
220.00		

4/15/2019	
Payment	
2371	
PAYMENTJ Vendor	
V00070	MARIA AIDA LORA
Payment of Invoice 001071	
220.00		

4/19/2019	
Invoice	
001117	
PURCHASE Vendor	
V00065	MARIA AIDA LORA
100 DECALS & 100 PROXY C		
645.24	

4/25/2019	
Invoice	
001107	
PURCHASE Vendor	
V00003	CYPRESS ACCESS SYSTEM
MARCH GUARD SERVICES		
6,822.40	

4/25/2019	
Invoice	
001111	
PURCHASE Vendor	
V00047	SECURITAS SECURITY SER
REIMB FOR SALINITY TEST		
779.00	

4/25/2019	
Invoice	
001113	
PURCHASE Vendor	
V00111	KATIE MALINE
REIM FOR CAMERA SECURI		
1,907.99	

4/25/2019	
Payment	
2377	
PAYMENTJ Vendor	
V00003	KEVIN KERINS
Payment of Invoice 001107	
6,822.40		

4/25/2019	
Payment	
2379	
PAYMENTJ Vendor	
V00014	SECURITAS SECURITY SER
Payment of Invoice 001108	
50.00		
					HARP'S NO RISK			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/25/2019

4/25/2019	Payment

Payment	2381

2383	PAYMENTJ

PAYMENTJ	Vendor

Vendor	V00047

V00065	Payment of Invoice 001111 KATIE MALINE
Payment of Invoice 001106	779.00

110.00			

4/25/2019	
Payment	
2384	
PAYMENTJ	
Vendor	
V00111	CYPRESS ACCESS SYSTEM
Payment of Invoice 001113	
1,907.99			

4/25/2019	
Payment	
DD0140	
PAYMENTJ	
Vendor	
V00019	KEVIN KERINS
Payment of Invoice 001110	
331.65			

4/26/2019	
Invoice	
001132	
PURCHASE	
Vendor	
V00012	CENTURY LINK-ACH
APRIL SW GRD GATE ACH		
92.67		

4/26/2019	
Payment	
DD0142	
PAYMENTJ	
Vendor	
V00006	CITY OF MARCO ISLAND - A
Payment of Invoice 001133	
113.14			

4/30/2019	
Invoice	
001131	
PURCHASE	
Vendor	
V00017	COMCAST-ACH
GATE HOUSE WATER HEAT		
518.92		
						PROUT'S PLUMBING, INC.				
						Total Activities	59,579.66	45,676.14	13,903.52	

Account: 202000	Accounts Payable	Ending Balance	-8,710.29

Account: 202100	Accrued Expenses	Beginning Balance	-11,958.83

4/1/2019	ACCRUALS RECURRJN	To accrue Electricity LCEC for	524.64		
4/1/2019	ACCRUALS RECURRJN	To accrue Electricity LCEC for	103.76		
4/1/2019	ACCRUALS RECURRJN	To accrue Comcast for Mar '1	113.14		
4/1/2019	ACCRUALS RECURRJN	To accrue Transcript Cost for	330.00		
4/1/2019	ACCRUALS RECURRJN	Accrue Securitas- Mar '19	6,822.40		
4/1/2019	ACCRUALS RECURRJN	To accrue Collier County Wat	4,064.89		
4/30/2019	ACCRUALS RECURRJN	To accrue Robert Flinn Rental		25.00	
4/30/2019	ACCRUALS RECURRJN	To accrue Transcript Cost for		495.00	
4/30/2019	ACCRUALS RECURRJN	Accrue Securitas- Apr '19		6,822.40	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
			
Total Activities	
11,958.83	
7,342.40	
4,616.43	

Account: 202100	
Accrued Expenses		
Ending Balance			
-7,342.40	

Account: 271000	
FB - Unreserved		
Beginning Balance			
-604,300.48	
Account: 271000	FB - Unreserved		Ending Balance			-604,300.48	

Account: 331397	
Hurricane Irma FEMA Refund		
Beginning Balance			
-95,846.37	

4/25/2019

4/25/2019	
D900045650 DEPOSITS    Bank Acco

D900045650 DEPOSITS    Bank Acco	
7478

7478	
STATE OF FLORIDA
Fifth Third Bank - GF STATE OF FLORIDA		
49,494.60

2,749.70		
			Fifth Third Bank - GF				
			Total Activities	0.00	52,244.30	-52,244.30	

Account: 331397	
Hurricane Irma FEMA Refund		
Ending Balance			
-148,090.67	

Account: 361001	
Interest - Investments		
Beginning Balance			
-9,020.87	

4/30/2019	
INT	RECURRJN		
INTEREST - APR '19		
1,767.37		
			Total Activities	0.00	1,767.37	-1,767.37	

Account: 361001	
Interest - Investments		
Ending Balance			
-10,788.24	

Account: 361006	
Interest - Tax Collector		
Beginning Balance			
-225.59	

4/21/2019	
TAX INT	RECURRJN		
Tax Collector Interest - Apr '19		
43.15		

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
			
Total Activities	
0.00	
43.15	
-43.15	

Account: 361006	
Interest - Tax Collector		
Ending Balance			
-268.74	

Account: 363010	
Special Assmnts- Tax Collector		
Beginning Balance			
-562,409.52	

4/5/2019	
ASSMNTS RECURRJN		
Tax Collector Assmnts Gross		
4,700.00		
4/21/2019	ASSMNTS RECURRJN		Tax Collector Assmnts Gross		37,600.00		
			Total Activities	0.00	42,300.00	-42,300.00	

Account: 363010	
Special Assmnts- Tax Collector		
Ending Balance			
-604,709.52	

Account: 363090	
Special Assmnts- Discounts		
Beginning Balance			
39,198.00	

4/21/2019	
ASSMNTS RECURRJN		
Tax Collector Assmnts Disco		
423.00		
			Total Activities	0.00	423.00	-423.00	

Account: 363090	
Special Assmnts- Discounts		
Ending Balance			
38,775.00	

Account: 369900	
Other Miscellaneous Revenues		
Beginning Balance			
-171.50	
Account: 369900	Other Miscellaneous Revenues		Ending Balance			-171.50	

Account: 369986	
User Facility Revenue		
Beginning Balance			
-3,021.25	

4/1/2019	
CREDIT CA RECURRJN		
ROAD USE		
20.00		
4/1/2019	ROAD USE RECURRJN		TO CORRECT DUPL ROAD	19.44			
4/2/2019	CREDIT CA RECURRJN		ROAD USE		10.00		

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/4/2019		CREDIT CA	RECURRJN			ROAD USE		30.00		
4/7/2019		CREDIT CA	RECURRJN			ROAD USE		10.00		
4/8/2019		CREDIT CA	RECURRJN			ROAD USE		35.00		
4/9/2019		CREDIT CA	RECURRJN			ROAD USE		5.00		
4/10/2019		CREDIT CA	RECURRJN			ROAD USE		10.00		
4/11/2019		CREDIT CA	RECURRJN			ROAD USE		10.00		
4/14/2019		CREDIT CA	RECURRJN			ROAD USE		50.00		
4/15/2019		CREDIT CA	RECURRJN			ROAD USE		10.00		
4/16/2019		CREDIT CA	RECURRJN			ROAD USE		25.00		
4/17/2019		CREDIT CA	RECURRJN			ROAD USE		10.00		
4/21/2019		CREDIT CA	RECURRJN			ROAD USE		75.00		
4/22/2019		CREDIT CA	RECURRJN			ROAD USE		15.00		
4/24/2019		CREDIT CA	RECURRJN			ROAD USE		15.00		
4/25/2019		CREDIT CA	RECURRJN			ROAD USE		30.00		
4/28/2019		CREDIT CA	RECURRJN			ROAD USE		60.00		
4/30/2019		CREDIT CA	RECURRJN			ROAD USE		20.00		
						Total Activities	19.44	440.00	-420.56	

Account: 369986	
User Facility Revenue	
Ending Balance			
-3,441.81	

Account: 511001	
P/R-Board of Supervisors	
Beginning Balance			
3,200.00	
Account: 511001	P/R-Board of Supervisors	Ending Balance			3,200.00	

Account: 521001	
FICA Taxes	
Beginning Balance			
244.80	
Account: 521001	FICA Taxes	Ending Balance			244.80	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type

Account: 531023	Document    Source	Source No.	Code	Type

ProfServ-Legal Services	
Source No. Description

Beginning Balance	Debit Activities	Credit Activities	
Balance

12,630.69	

4/18/2019	Invoice	
001112	PURCHASE Vendor	
V00060	3/08-3/29/19 GENERAL COU
COLEMAN, YOVANOVICH &	
2,258.75			
		Total Activities	2,258.75	0.00	2,258.75	

Account: 531023	
ProfServ-Legal Services	
Ending Balance			
14,889.44	

Account: 531027	
ProfServ-Mgmt Consulting Serv	
Beginning Balance			
37,000.00	

4/2/2019	Invoice	
001109	PURCHASE Vendor	
V00016	APRIL MANAGEMENT FEE
KEY MARCO COMMUNITY A	
6,000.00			
		Total Activities	6,000.00	0.00	6,000.00	

Account: 531027	
ProfServ-Mgmt Consulting Serv	
Ending Balance			
43,000.00	

Account: 531035	
ProfServ-Property Appraiser	
Beginning Balance			
567.01	
Account: 531035	ProfServ-Property Appraiser	Ending Balance			567.01	

Account: 531038	
ProfServ-Special Assessment	
Beginning Balance			
1,000.00	
Account: 531038	ProfServ-Special Assessment	Ending Balance			1,000.00	

Account: 531042	
ProfServ-Tax Collector	
Beginning Balance			
13,888.63	

4/5/2019	
ASSMNTS RECURRJN	
ProfServ-Tax Collector Cost -	
94.00			
4/21/2019	ASSMNTS RECURRJN	ProfServ-Tax Collector Cost -	760.46			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
						
Total Activities	
854.46	
0.00	
854.46	

Account: 531042	ProfServ-Tax Collector	Ending Balance	14,743.09

Account: 532001	Accounting	Services		Beginning Balance			7,075.02	

4/24/2019	Invoice	
001120	
PURCHASE Vendor	
V00002	
APRIL MANAGEMENT SERVI	
1,179.17			
				INFRAMARK				
				Total Activities	1,179.17	0.00	1,179.17	

Account: 532001	
Accounting	
Services		
Ending Balance			
8,254.19	

Account: 532002	
Auditing Services	
Beginning Balance	
4,800.00	
Account: 532002	Auditing Services	Ending Balance	4,800.00	

Account: 534102	
Contractual Services	
Beginning Balance	
114,569.80	

4/1/2019	
Invoice	
001092	
PURCHASE Vendor	
V00008	
APRIL LANDSCAPE MAINTE	
11,734.00	
					CRAW FORD LANDSCAPING		
4/1/2019	Invoice	001090	PURCHASE Vendor	V00005	APRIL AQUATIC MAINTENA	124.80	
					AQUAGENIX		
4/1/2019		ACCRUALS	RECURRJN		Accrue Securitas- Mar '19		6,822.40		
4/9/2019	Invoice	001108	PURCHASE Vendor	V00014	APRIL PEST CONTROL	50.00	
					HARP'S NO RISK		
4/25/2019	Invoice	001107	PURCHASE Vendor	V00003	MARCH GUARD SERVICES	6,822.40	
					SECURITAS SECURITY SER		
4/30/2019		ACCRUALS	RECURRJN		Accrue Securitas- Apr '19	6,822.40			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
						
Total Activities	
25,553.60	
6,822.40	
18,731.20	

Account: 534102	Contractual Services	Ending Balance	133,301.00

Account: 541010	Postage			Beginning Balance			78.30	

4/24/2019	Invoice

4/25/2019	Invoice	
001120

001111	
PURCHASE Vendor

PURCHASE Vendor	
V00002

V00047	
APRIL MANAGEMENT SERVI INFRAMARK
REIMB FOR SALINITY TEST	
13.65

14.15			
				KATIE MALINE				
				Total Activities	27.80	0.00	27.80	

Account: 541010	
Postage			
Ending Balance			
106.10	

Account: 543018	Utility - Water	Beginning Balance	23,721.25

4/1/2019		ACCRUALS	RECURRJN		To accrue Collier County Wat		4,064.89	
4/15/2019	Invoice	001074	PURCHASE Vendor	V00004	2/20-3/19/19 WTR ACH	4,064.89		
					COLLIER COUNTY PUBLIC			
4/23/2019	Invoice	001136	PURCHASE Vendor	V00004	3/19-4/17/19 WTR ACH #084	111.66		
					COLLIER COUNTY PUBLIC			
4/23/2019	Invoice	001137	PURCHASE Vendor	V00004	3/19-4/17/19 WTR ACH #084	1,075.85		
					COLLIER COUNTY PUBLIC			
4/23/2019	Invoice	001138	PURCHASE Vendor	V00004	3/19-4/17/19 WTR ACH	22.41		
					COLLIER COUNTY PUBLIC			
4/23/2019	Invoice	001140	PURCHASE Vendor	V00004	3/19-4/17/19 WTR ACH	642.98		
					COLLIER COUNTY PUBLIC			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
						
Total Activities	
5,917.79	
4,064.89	
1,852.90	

Account: 543018	Utility - Water	Ending Balance	25,574.15

Account: 543041	Utilities-Electric	Beginning Balance	9,030.83

4/1/2019		ACCRUALS	RECURRJN		To accrue Electricity LCEC for		524.64		
4/15/2019	Invoice	001089	PURCHASE Vendor	V00020	2/12-3/12/19 ELEC ACH	524.64			
					LCEC - ACH				
4/17/2019	Invoice	001114	PURCHASE Vendor	V00020	3/12-4/12/19 ELEC LCEC AC	496.62			
					LCEC - ACH				
4/1/2019		ACCRUALS	RECURRJN		To accrue Electricity LCEC for		103.76		
4/15/2019	Invoice	001089	PURCHASE Vendor	V00020	2/12-3/12/19 ELEC ACH	103.76			
					LCEC - ACH				
4/17/2019	Invoice	001114	PURCHASE Vendor	V00020	3/12-4/12/19 ELEC LCEC AC	133.12			
					LCEC - ACH				
4/1/2019		ACCRUALS	RECURRJN		To accrue Comcast for Mar '1		113.14		
4/2/2019	Invoice	001133	PURCHASE Vendor	V00006	4/15-5/14/19 SERVICE ACH	113.14			
					COMCAST-ACH				
4/4/2019	Invoice	001110	PURCHASE Vendor	V00019	4/4-5/3/19 SERVICES ACH #3	331.65			
					CENTURY LINK-ACH				
4/15/2019	Invoice	001069	PURCHASE Vendor	V00006	3/15-4/14/19 SERVICE ACH	113.14			
					COMCAST-ACH				
4/26/2019	Invoice	001132	PURCHASE Vendor	V00012	APRIL SW GRD GATE ACH	92.67			
					CITY OF MARCO ISLAND - A

Total Activities	

1,908.74	

741.54	

1,167.20	

Account: 543041	Utilities-Electric	Ending Balance	10,198.03

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type

Account: 544025	Document    Source	Source No.	Code	Type

Rentals & Leases	
Source No. Description

Beginning Balance	Debit Activities	Credit Activities	
Balance

275.80	

4/30/2019	
ACCRUALS RECURRJN	
To accrue Robert Flinn Rental	
25.00			
		Total Activities	25.00	0.00	25.00	

Account: 544025	
Rentals & Leases	
Ending Balance			
300.80	

Account: 545002	
Insurance - General Liability	
Beginning Balance			
26,788.00	
Account: 545002	Insurance - General Liability	Ending Balance			26,788.00	

Account: 546001	
R&M-General	
Beginning Balance			
6,259.00	

4/8/2019	Invoice	
001135	PURCHASE Vendor	
V00011	REPAIR TO VARIOUS LIGHT
CASAGRANDE ELECTRIC	
1,160.00			
		Total Activities	1,160.00	0.00	1,160.00	

Account: 546001	
R&M-General	
Ending Balance			
7,419.00	

Account: 546034	R&M-Gate	Beginning Balance	2,738.71

4/1/2019	Invoice	001048	PURCHASE Vendor	V00065	APRIL SERVICE
CYPRESS ACCESS SYSTEM	290.85	
4/5/2019	Invoice	001106	PURCHASE Vendor	V00065	REPAIRED CAR DETECTOR	110.00	
					CYPRESS ACCESS SYSTEM		

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
			
Total Activities	
400.85	
0.00	
400.85	

Account: 546034	
R&M-Gate		
Ending Balance			
3,139.56	

Account: 546035	
R&M-Gatehouse		
Beginning Balance			
1,819.85	

4/25/2019	Invoice

4/25/2019	Invoice	
001111	PURCHASE Vendor

001113	PURCHASE Vendor	
V00047

V00111	
REIMB FOR SALINITY TEST KATIE MALINE
REIM FOR CAMERA SECURI	
779.00

1,907.99			

4/30/2019	Invoice	
001131	PURCHASE Vendor	
V00017	KEVIN KERINS
GATE HOUSE WATER HEAT	
518.92			
			PROUT'S PLUMBING, INC.				
			Total Activities	3,205.91	0.00	3,205.91	

Account: 546035	
R&M-Gatehouse		
Ending Balance			
5,025.76	

Account: 546099	
R&M-Trees and Trimming		
Beginning Balance			
2,257.50	
Account: 546099	R&M-Trees and Trimming		Ending Balance			2,257.50	

Account: 546156	
Repairs & Maintenance		
Beginning Balance			
17,047.85	

4/25/2019	Invoice	
001111	PURCHASE Vendor	
V00047	
REIMB FOR SALINITY TEST KATIE MALINE	
117.69			
			Total Activities	117.69	0.00	117.69	

Account: 546156	
Repairs & Maintenance		
Ending Balance			
17,165.54	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
Account: 546171	R&M-Pressure Washing		Beginning Balance			6,055.00	
Account: 546171	R&M-Pressure Washing		Ending Balance			6,055.00	

Account: 546468	
Plant Replacement Program		
Beginning Balance			
8,966.00	
Account: 546468	Plant Replacement Program		Ending Balance			8,966.00	

Account: 546965	
Exotic Maintenance		
Beginning Balance			
12,232.00	

4/25/2019	Invoice	
001104	PURCHASE Vendor	
V00008	
RED BAY IN GUMBO LIMBO CRAW FORD LANDSCAPING	
1,505.00			
			Total Activities	1,505.00	0.00	1,505.00	

Account: 546965	
Exotic Maintenance		
Ending Balance			
13,737.00	

Account: 546966	
Flower Program		
Beginning Balance			
2,730.00	
Account: 546966	Flower Program		Ending Balance			2,730.00	

Account: 546968	
Land Lease		
Beginning Balance			
15,318.00	

4/18/2019	Invoice	
001118	PURCHASE Vendor	
V00016	
APRIL GROUND LEASE AGR KEY MARCO COMMUNITY A	
2,553.00			
			Total Activities	2,553.00	0.00	2,553.00	

Account: 546968	
Land Lease		
Ending Balance			
17,871.00	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document	Document    Source	Source			Debit	Credit		
Date	Type	No.	Code	Type	Source No.	Description	Activities	Activities	Balance	
Account: 546969	Mulch Program		Beginning Balance			9,484.00	
Account: 546969	Mulch Program		Ending Balance			9,484.00	

Account: 548002	
Legal Advertising		
Beginning Balance			
1,742.96	
Account: 548002	Legal Advertising		Ending Balance			1,742.96	

Account: 549001	
Miscellaneous Services		
Beginning Balance			
387.24	

4/10/2019	
FEE	RECURRJN		
SERVICE CHARGE - APR '19	
55.14			
4/12/2019	Invoice

4/30/2019	001134	PURCHASE Vendor

JE000208	GENJNL	V00079	WEBSITE CHANGES W/E O EXPLORITECH, INC.
R/C Credit Card fees to 54900	65.00

12.31			
			Total Activities	132.45	0.00	132.45	

Account: 549001	
Miscellaneous Services		
Ending Balance			
519.69	

Account: 549025	
Misc-FEMA Expense		
Beginning Balance			
5,000.00	
Account: 549025	Misc-FEMA Expense		Ending Balance			5,000.00	

Account: 549028	
Misc-Holiday Lighting		
Beginning Balance			
250.00	
Account: 549028	Misc-Holiday Lighting		Ending Balance			250.00	

Account: 549900	
Misc-Contingency		
Beginning Balance			
0.00	

4/1/2019	
CREDIT CA RECURRJN		
CREDIT CARD FEES	
0.56			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
4/2/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
4/4/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.84			
4/7/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
4/8/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.98			
4/9/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.14			
4/10/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
4/11/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
4/14/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	1.40			
4/15/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
4/16/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.70			
4/17/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
4/21/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	2.10			
4/22/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.42			
4/24/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.42			
4/25/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.83			
4/28/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	1.68			
4/30/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.56			
4/30/2019		JE000208	GENJNL			R/C Credit Card fees to 54900		12.31		
						Total Activities	12.31	12.31	0.00	

Account: 549900	Misc-Contingency	Ending Balance	0.00

Account: 549918	Transcript Cost	Beginning Balance			800.00	

4/1/2019	
ACCRUALS RECURRJN	
To accrue Transcript Cost for		
330.00		
4/30/2019	ACCRUALS RECURRJN	To accrue Transcript Cost for	495.00			
		Total Activities	495.00	330.00	165.00	

Account: 549918	
Transcript Cost	
Ending Balance			
965.00	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type

Account: 549930	Document    Source	Source No.	Code	Type

Computer Support	
Source No.	
Description

Beginning Balance	Debit Activities	Credit Activities	
Balance

300.00	

4/22/2019	
PREPAID	RECURRJN		
EXPLORITECH WEB HOSTI	
50.00			
			Total Activities	50.00	0.00	50.00	

Account: 549930	
Computer Support		
Ending Balance			
350.00	

Account: 551002	
Office Supplies		
Beginning Balance			
110.18	
Account: 551002	Office Supplies		Ending Balance			110.18	

Account: 552001	
Op Supplies - General		
Beginning Balance			
1,133.50	

4/19/2019	Invoice	
001117	PURCHASE Vendor	
V00065	
100 DECALS & 100 PROXY C CYPRESS ACCESS SYSTEM	
645.24			
			Total Activities	645.24	0.00	645.24	

Account: 552001	
Op Supplies - General		
Ending Balance			
1,778.74	

Account: 554020	
Dues, Licenses, Subscriptions	
Beginning Balance	
175.00	
Account: 554020	Dues, Licenses, Subscriptions	Ending Balance	175.00	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document Source No.	Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
Account: 564100	Cap Outlay-Roads			Beginning Balance			5,375.00	
Account: 564100	Cap Outlay-Roads			Ending Balance			5,375.00	

Report Total Beginning Balance			0.00	
Report Total Activities	221,911.74	221,911.74	0.00	
Report Total Ending Balance			0.00	

Aged by due date.

No.	Name	

Balance Due	
 			Aged Overdue Amounts		 Current	Up To 30 Days	31 - 60 Days	Over 60 Days	
V00002	INFRAMARK	Phone:	2815784200	Contact: MGT FEES & REIMB	

Total Amount Due	
1,192.82	
0.00	
1,192.82	
0.00	
0.00	
		0.00%	100.00%	0.00%	0.00%	

V00004	COLLIER COUNTY PUBLIC UTILITIES	Phone:	239-252-2380	Contact:

Total Amount Due	1,852.90	0.00	1,852.90	0.00	0.00	
		0.00%	100.00%	0.00%	0.00%	

V00011	CASAGRANDE ELECTRIC	Phone:	239-394-5985	Contact:

Total Amount Due	1,160.00	0.00	1,160.00	0.00	0.00	
		0.00%	100.00%	0.00%	0.00%	

V00012	CITY OF MARCO ISLAND - ACH	Phone:	239-394-3880	Contact:	
	
Total Amount Due		
92.67	
0.00	
92.67	
0.00	
0.00	
				0.00%	100.00%	0.00%	0.00%	

V00016	
KEY MARCO COMMUNITY ASSOCIATI	
Phone:			
Contact:			
	
Total Amount Due		
2,553.00	
0.00	
2,553.00	
0.00	
0.00	
				0.00%	100.00%	0.00%	0.00%	

V00017	
PROUT'S PLUMBING, INC.	
Phone:		
239-394-1668	
Contact: CINDY			
	
Total Amount Due		
518.92	
0.00	
0.00	
0.00	
518.92	
				0.00%	0.00%	0.00%	100.00%	

V00020	
LCEC - ACH	
Phone:		
239-656-2300	
Contact:			
	
Total Amount Due		
629.74	
0.00	
629.74	
0.00	
0.00	
				0.00%	100.00%	0.00%	0.00%	

V00061	
VOID	
Phone:			
Contact:			
	
Total Amount Due		
0.00	
0.00	
0.00	
0.00	
0.00	
0.00%	0.00%	0.00%	100.00%	

 	Aged Overdue Amounts	

No.	Name	Balance Due	Current	Up To 30 Days	31 - 60 Days	Over 60 Days

V00065	CYPRESS ACCESS SYSTEMS, INC.	Phone:	239-390-2621	Contact:

Total Amount Due	645.24	645.24	0.00	0.00	0.00	
		100.00%	0.00%	0.00%	0.00%	

V00079	EXPLORITECH, INC.	Phone:	Contact:

Total Amount Due	65.00	0.00	65.00	0.00	0.00	
		0.00%	100.00%	0.00%	0.00%	

Report Total Amount Due (USD)	8,710.29	645.24	7,546.13	0.00	518.92	
		8.60%	84.48%	0.00%	6.92%	

KEY MARCO
Community Development District
Financial Report May 31, 2019

Prepared by:

Community Development District

Table of Contents

FINANCIAL STATEMENTS	Page #
Balance Sheet - All Funds	…………………………………………………………	1

Statement of Revenues, Expenditures and Changes in Fund Balances

General Fund	…………………………………………………………	2 - 4

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments Schedule	...……………………………………………………	5

Bank Reconciliation	..………………………………………………………	6	
General Ledger Detailed Trial Balance	..………………………………………………………	7 - 26	
Aged Vendor Payable	…………………………………………………………	27 - 28	

KEY MARCO
Community Development District

Financial Statements
(Unaudited)

May 31, 2019

Community Development District

Governmental Funds

Balance Sheet
May 31, 2019

ACCOUNT DESCRIPTION

GENERAL FUND

FIXED ASSETS
FUND	TOTAL

ASSETS

Cash - Checking Account	$	953,024	$	-	$	953,024	
Prepaid Items	50	-	50	
Fixed Assets		
Land	-	1,969,203	1,969,203	
Buildings	-	143,369	143,369	
Accum Depr - Buildings	-	(115,866)	(115,866)	
Improvements	-	883,297	883,297	
Infrastructure	-	6,511,876	6,511,876	
Accum Depr ‐ Improvements	-	(693,410)	(693,410)	
Accum Depr - Infrastructure	-	(4,408,901)	(4,408,901)	
Machinery & Equipment	-	123,060	123,060	
Accum Depr ‐ Mach & Equip	-	(38,969)	(38,969)	
TOTAL ASSETS	$	953,074	$ 4,373,659	$ 5,326,733	
LIABILITIES		
Accounts Payable	$	18,006	$	-	$	18,006	
Accrued Expenses	18,916	-	18,916	
TOTAL LIABILITIES	36,922	-	36,922	

FUND BALANCES		
Nonspendable:		
Prepaid Items	50	-	50	
Unassigned:	916,102	4,373,659	5,289,761	
TOTAL FUND BALANCES	$	916,152	$ 4,373,659	$ 5,289,811	
		
TOTAL LIABILITIES & FUND BALANCES	$	953,074	$ 4,373,659	$ 5,326,733	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending May 31, 2019

ACCOUNT DESCRIPTION	ANNUAL ADOPTED
BUDGET	
MAY-19 ACTUAL	
MAY-19 BUDGET	
VARIANCE ($) FAV(UNFAV)	
YEAR TO DATE ACTUAL	
YEAR TO DATE BUDGET	
VARIANCE ($) FAV(UNFAV)	

REVENUES								
Interest - Investments	$	8,000	$	1,864	$	667	$	(1,197)	$	12,654	$	5,333	$	(7,321)	
Hurricane Irma FEMA Refund	-	11,514	-	(11,514)	159,605	-	(159,605)	
Interest - Tax Collector	-	-	-	-	269	-	(269)	
Special Assmnts- Tax Collector	629,800	14,100	15,046	946	596,900	580,959	(15,941)	
Special Assmnts- Discounts	(25,192)	423	(602)	(1,025)	(19,881)	(23,238)	(3,357)	
Other Miscellaneous Revenues	-	-	-	-	172	-	(172)	
User Facility Revenue	-	250	-	(250)	3,692	-	(3,692)	
TOTAL REVENUES	612,608	28,151	15,111	(13,040)	753,411	563,054	(190,357)	

EXPENDITURES

Administration								
P/R-Board of Supervisors	9,600	800	800	-	4,000	6,400	(2,400)	
FICA Taxes	734	61	61	-	306	489	(183)	
ProfServ-Engineering	5,000	-	417	(417)	-	3,333	(3,333)	
ProfServ-Legal Services	25,000	4,956	2,083	2,873	19,846	16,667	3,179	
ProfServ-Mgmt Consulting Serv	72,000	6,000	6,000	-	49,000	48,000	1,000	
ProfServ-Property Appraiser	9,447	-	-	-	567	9,447	(8,880)	
ProfServ-Special Assessment	1,000	-	-	-	1,000	1,000	-	
ProfServ-Tax Collector	12,596	290	301	(11)	11,595	11,621	(26)	
Accounting Services	14,150	1,179	1,179	-	9,433	9,433	-	
Auditing Services	5,000	-	-	-	4,800	5,000	(200)	
Postage	150	10	13	(3)	116	100	16	
Rentals & Leases	300	-	25	(25)	301	200	101	
Insurance - General Liability	29,926	-	-	-	26,788	29,926	(3,138)	
Legal Advertising	4,000	-	333	(333)	1,743	2,667	(924)	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending May 31, 2019

ANNUAL ADOPTED
ACCOUNT DESCRIPTION	BUDGET	
MAY-19 ACTUAL	
MAY-19 BUDGET	
VARIANCE ($) FAV(UNFAV)	
YEAR TO DATE ACTUAL	
YEAR TO DATE BUDGET	
VARIANCE ($) FAV(UNFAV)	

Miscellaneous Services	
750	
70	
63	
7	
590	
500	
90	
Transcript Cost	2,400	45	200	(155)	1,010	1,600	(590)	
Computer Support	600	110	50	60	460	400	60	
Office Supplies	500	-	42	(42)	110	333	(223)	
Dues, Licenses, Subscriptions	275	-	-	-	175	275	(100)	
Total Administration	193,428	13,521	11,567	1,954	131,840	147,391	(15,551)	

Maintenance and Landscaping								
Contractual Services	140,000	11,734	11,667	67	94,190	93,333	857	
R&M-Trees and Trimming	15,000	-	1,250	(1,250)	2,258	10,000	(7,742)	
R&M-Pressure Washing	-	-	-	-	6,055	-	6,055	
Plant Replacement Program	10,000	-	833	(833)	8,966	6,667	2,299	
Exotic Maintenance	13,000	-	1,083	(1,083)	13,737	8,667	5,070	
Flower Program	5,000	-	417	(417)	2,730	3,333	(603)	
Mulch Program	9,000	-	750	(750)	9,484	6,000	3,484	
Misc-FEMA Expense	-	-	-	-	5,000	-	5,000	
Total Maintenance and Landscaping	192,000	11,734	16,000	(4,266)	142,420	128,000	14,420	

Irrigation Services								
Contractual Services	6,100	125	508	(383)	998	4,067	(3,069)	
Utility - Water	15,000	2,069	1,250	819	27,643	10,000	17,643	
Utilities-Electric	5,000	444	417	27	4,337	3,333	1,004	
Repairs & Maintenance	20,000	9,304	1,667	7,637	26,470	13,333	13,137	
Land Lease	31,000	2,553	2,583	(30)	20,424	20,667	(243)	
Total Irrigation Services	77,100	14,495	6,425	8,070	79,872	51,400	28,472	
Capital Expenditures & Projects								
Cap Outlay-Roads	50,000	-	-	-	5,375	-	5,375	
Total Capital Expenditures & Projects	50,000	-	-	-	5,375	-	5,375	

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending May 31, 2019

ANNUAL		
ADOPTED	MAY-19	MAY-19	VARIANCE ($)	YEAR TO DATE	YEAR TO DATE	VARIANCE ($)	
ACCOUNT DESCRIPTION	BUDGET	ACTUAL	BUDGET	FAV(UNFAV)	ACTUAL	BUDGET	FAV(UNFAV)	

Lighting

Utilities-Electric	24,000	123	2,000	(1,877)	2,625	16,000	(13,375)	
R&M-General	6,000	-	500	(500)	7,419	4,000	3,419	
Misc-Holiday Lighting	3,000	-	-	-	250	3,000	(2,750)	
Total Lighting	33,000	123	2,500	(2,377)	10,294	23,000	(12,706)	

Access Control								
Contractual Services	86,520	6,822	7,210	(388)	56,794	57,680	(886)	
Utilities-Electric	10,000	443	833	(390)	4,247	6,667	(2,420)	
R&M-Gate	3,580	291	298	(7)	3,430	2,387	1,043	
R&M-Gatehouse	5,000	440	417	23	5,466	3,333	2,133	
Op Supplies - General	250	42	21	21	1,821	167	1,654	
Total Access Control	105,350	8,038	8,779	(741)	71,758	70,234	1,524	
								
TOTAL EXPENDITURES	650,878	47,911	45,271	2,640	441,559	420,025	21,534	

Excess (deficiency) of revenues Over (under) expenditures	

(38,270)	

(19,760)	

(30,160)	

(10,400)	

311,852	

143,029	

(168,823)	

OTHER  FINANCING SOURCES (USES)

Contribution to (Use of) Fund Balance	

(38,270)	

-	

-	

-	

-	

-	

-	
TOTAL FINANCING SOURCES (USES)	(38,270)	-	-	-	-	-	-	
Net change in fund balance	$	(38,270)	$	(19,760)	$	(30,160)	$	(10,400)	$	311,852	$	143,029	$	(168,823)	

FUND BALANCE, BEGINNING (OCT 1, 2018)	
604,300				
604,300	
604,300		
FUND BALANCE, ENDING	$	566,030				$	916,152	$	747,329		

KEY MARCO
Community Development District

Supporting Schedules

May 31, 2019

Community Development District

Key Marco CDD
Non-Ad Valorem Special Assessments - Collier County Tax Collector (Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2019

	FUND
ALLOCATION	
Date
Received	Net Amount
Received	Discount /
(Penalties)
Amount	Collection
Costs	Gross
Amount
Received	General
Fund	
Assessments Levied FY '19			$	629,800	$	629,800	
Allocation %			100%	100%	
11/19/18	$	39,796	$	1,692	$	812	$	42,300	$	42,300	
11/30/18	141,496	6,016	2,888	150,400	150,400	
12/10/18	128,231	5,452	2,617	136,300	136,300	
12/24/18	159,460	6,486	3,254	169,200	169,200	
01/25/19	26,853	799	548	28,200	28,200	
02/22/19	13,542	282	276	14,100	14,100	
03/19/19	-	-	55	-	-	
04/21/19	4,606	-	94	4,700	4,700	
04/21/19	37,263	(423)	760	37,600	37,600	
05/20/19	14,233	(423)	290	14,100	14,100	
TOTAL	$	565,479	$	19,881	$	11,595	$	596,900	$	596,900	

% COLLECTED	95%	95%	
TOTAL O/S	$	32,900	$	32,900	
Note:
The $55 dollar expense for 03/19 is for a tax roll postage charge.

Key Marco CDD						
Bank Reconciliation						

Bank Account No.	
7478	
Fifth Third Bank - GF				
Statement No.	05-19					
Statement Date	5/31/2019					

G/L Balance (LCY)	
953,024.00		
Statement Balance	
953,385.90		
G/L Balance	953,024.00		Outstanding Deposits	0.00		
Positive Adjustments	0.00					
			Subtotal	953,385.90		
Subtotal	953,024.00		Outstanding Checks	361.90		
Negative Adjustments	0.00		Differences	0.00		

Ending G/L Balance	
953,024.00		
Ending Balance	
953,024.00		

Difference	
0.00					

Posting	Document
Date	Type	
Document No.	

Description		

Amount	
Cleared Amount	

Difference	
Outstanding Checks							

8/23/2018	Payment	
2183	
CYPRESS ACCESS	
SYSTEMS, INC.	
177.20	
0.00	
177.20	

Agenda Page 123

5/6/2019	Payment	2393	MAUREEN MCFARLAND	184.70	0.00	184.70
Total Outstanding Checks......................................................................................................................	361.90	361.90

Fund: GENERAL FUND (001)
Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document	Document Source	Source		Debit	Credit		
Date	Type	No.	Code	Type	Source No. Description	Activities	Activities	Balance	

Account: 101002	Cash In Bank	Beginning Balance	951,865.11

5/1/2019		CREDIT CA	RECURRJN	Bank Acco	7478	ROAD USE
Fifth Third Bank - GF	9.72		
5/3/2019

5/3/2019	Payment

Payment	2385

2386	PAYMENTJ

PAYMENTJ	Bank Acco

Bank Acco	7478

7478	Check for Vendor V00002 Fifth Third Bank - GF
Check for Vendor V00005		1,192.82

124.80	

5/3/2019	
Payment	
2387	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00011		
1,160.00	

5/3/2019	
Payment	
2388	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00016		
2,553.00	

5/3/2019	
Payment	
2389	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00017		
518.92	

5/3/2019	
Payment	
2390	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00065		
645.24	

5/3/2019	
Payment	
2391	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00079		
65.00	

5/5/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
14.58		
						Fifth Third Bank - GF			
5/6/2019

5/6/2019	Payment	PAYRO0000 PAYROLLJN Bank Acco

CREDIT CA  RECURRJN  Bank Acco	7478

7478	Summary of May 6, 2019 Payr Fifth Third Bank - GF
ROAD USE	

9.72	738.80	

5/7/2019	
Payment	
DD0141	PAYMENTJ Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001114		
629.74	

5/7/2019		
IRSTAX	RECURRJN Bank Acco	
7478	Fifth Third Bank - GF
IRS TAX PAYMENT - MAY '19		
122.40	

5/7/2019		
CREDIT CA RECURRJN Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
4.86		

5/8/2019		
CREDIT CA RECURRJN Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
14.58		
				Fifth Third Bank - GF			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
5/9/2019

5/10/2019	

Payment	CREDIT CA

2396	RECURRJN

PAYMENTJ	Bank Acco

Bank Acco	7478

7478	ROAD USE
Fifth Third Bank - GF Check for Vendor V00065	9.72	

290.85		

5/12/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
14.58			

5/13/2019		
FEE	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
SERVICE CHARGE - MAY '19		
53.24		

5/13/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72			

5/15/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
4.86			

5/16/2019	
Payment	
2397	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00003		
6,822.40		

5/16/2019	
Payment	
2398	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00018		
25.00		

5/16/2019	
Payment	
2399	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00065		
60.00		

5/16/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
19.44			

5/17/2019	
Payment	
2400	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00010		
6,714.14		

5/19/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
48.60			

5/20/2019		
ASSMNTS	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
Tax Collector Assmnts Collec	
14,232.54			

5/20/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72			

5/22/2019	
Payment	
2401	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Check for Vendor V00010		
2,590.00		

5/22/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
14.58			

5/23/2019	
Payment	
DD0143	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001136		
111.66		
						Fifth Third Bank - GF				

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
5/23/2019

5/23/2019	Payment

Payment	DD0144

DD0145	PAYMENTJ

PAYMENTJ	Bank Acco

Bank Acco	7478

7478	Payment of Invoice 001137 Fifth Third Bank - GF Payment of Invoice 001138		1,075.85

22.41		

5/23/2019	
Payment	
DD0146	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001140		
642.98		

5/23/2019	
Payment	
DD0147	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001132		
92.67		

5/23/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
24.30			

5/26/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72			

5/27/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
4.86			

5/28/2019		
DEP00033	
DEPOSITS	
Bank Acco	
7478	Fifth Third Bank - GF
FEMA	
11,514.48			

5/28/2019	
Payment	
DD0153	
PAYMENTJ	
Bank Acco	
7478	Fifth Third Bank - GF
Payment of Invoice 001164		
330.00		

5/28/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
4.86			

5/29/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
9.72			

5/30/2019		
CREDIT CA	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
ROAD USE	
4.86			

5/31/2019		
INT	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
INTEREST - MAY '19	
1,863.93			

5/31/2019		
ACCRUALS	
RECURRJN	
Bank Acco	
7478	Fifth Third Bank - GF
Accrue Comcast ACH for May		
113.14		
						Fifth Third Bank - GF				
						Total Activities	27,853.95	26,695.06	1,158.89	

Account: 101002	Cash In Bank	Ending Balance	953,024.00

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document	Document Source	Source		Debit	Credit		
Date	Type	No.	Code	Type	Source No. Description	Activities	Activities	Balance	

Account: 155000	Prepaid Items	Beginning Balance	100.00

5/22/2019	PREPAID	RECURRJN	EXPLORITECH WEB HOSTI		50.00		
			Total Activities	0.00	50.00	-50.00	

Account: 155000	Prepaid Items	Ending Balance	50.00

Account: 202000	Accounts Payable	Beginning Balance	-8,710.29

5/10/2019	Invoice	001163	PURCHASE Vendor	V00016	MAY MGMNT SERVICES
KEY MARCO COMMUNITY A		6,000.00	
5/1/2019	Invoice	001147	PURCHASE Vendor	V00018	INFORMATION STORAGE		25.00	
					ROBERT FLINN RECORDS			
5/3/2019	Payment	2385	PAYMENTJ Vendor	V00002	Payment of Invoice 001120	1,192.82		
					INFRAMARK			
5/3/2019	Payment	2391	PAYMENTJ Vendor	V00079	Payment of Invoice 001134	65.00		
					EXPLORITECH, INC.			
5/8/2019	Invoice	001148	PURCHASE Vendor	V00065	GUARD STATION TECH SU		60.00	
					CYPRESS ACCESS SYSTEM			
5/16/2019	Payment	2398	PAYMENTJ Vendor	V00018	Payment of Invoice 001147	25.00		
					ROBERT FLINN RECORDS			
5/16/2019	Payment	2399	PAYMENTJ Vendor	V00065	Payment of Invoice 001148	60.00		
					CYPRESS ACCESS SYSTEM			
5/17/2019	Invoice	001176	PURCHASE Vendor	V00002	MAY 2019 MGMNT SRVS		1,188.67	
					INFRAMARK			
5/20/2019	Invoice	001186	PURCHASE Vendor	V00047	PARKING FEE W /MTG EGIS		10.00	
					KATIE MALINE			
5/31/2019	Invoice	001188	PURCHASE Vendor	V00015	MARCH MEETING MINUTES		180.00	
					PAM ARSENAULT			
5/7/2019	Invoice	001161	PURCHASE Vendor	V00060	APRIL GENERAL COUNSEL		4,956.25	
					COLEMAN, YOVANOVICH &			
5/1/2019	Invoice	001122	PURCHASE Vendor	V00005	MAY AQUATIC MAINTENAN		124.80	
					AQUAGENIX			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source	Source
Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
5/3/2019

5/3/2019	Payment

Payment	2386

2388	PAYMENTJ  Vendor

PAYMENTJ  Vendor	V00005

V00016	Payment of Invoice 001122 AQUAGENIX
Payment of Invoice 001118	124.80

2,553.00			

5/6/2019	
Invoice	
001150	
PURCHASE Vendor	
V00010	KEY MARCO COMMUNITY A
CONVERT R2 TO FLOWGU		
6,714.14		

5/7/2019	
Payment	
DD0141	
PAYMENTJ Vendor	
V00020	HOOVER PUMP
Payment of Invoice 001114	
496.62			

5/10/2019	
Invoice	
001162	
PURCHASE Vendor	
V00016	LCEC - ACH
MAY GROUND LEASE AGRE		
2,553.00		

5/16/2019	
Invoice	
001175	
PURCHASE Vendor	
V00020	KEY MARCO COMMUNITY A
4/12-5/14/19 ELEC ACH		
444.21		

5/17/2019	
Payment	
2400	
PAYMENTJ Vendor	
V00010	LCEC - ACH
Payment of Invoice 001150	
6,714.14			

5/20/2019	
Invoice	
001152	
PURCHASE Vendor	
V00010	HOOVER PUMP
ANNUAL SERVICE AGREEM		
2,590.00		

5/22/2019	
Payment	
2401	
PAYMENTJ Vendor	
V00010	HOOVER PUMP
Payment of Invoice 001152	
2,590.00			

5/23/2019	
Payment	
DD0143	
PAYMENTJ Vendor	
V00004	HOOVER PUMP
Payment of Invoice 001136	
111.66			

5/23/2019	
Payment	
DD0144	
PAYMENTJ Vendor	
V00004	COLLIER COUNTY PUBLIC
Payment of Invoice 001137	
1,075.85			

5/23/2019	
Payment	
DD0145	
PAYMENTJ Vendor	
V00004	COLLIER COUNTY PUBLIC
Payment of Invoice 001138	
22.41			

5/23/2019	
Payment	
DD0146	
PAYMENTJ Vendor	
V00004	COLLIER COUNTY PUBLIC
Payment of Invoice 001140	
642.98			

5/23/2019	
Invoice	
001177	
PURCHASE Vendor	
V00004	COLLIER COUNTY PUBLIC
4/17-5/17/19 WTR UTILITY		
1,294.87		

5/23/2019	
Invoice	
001178	
PURCHASE Vendor	
V00004	COLLIER COUNTY PUBLIC
4/17-5/17/19 WTR UTILITY		
22.41		

5/23/2019	
Invoice	
001179	
PURCHASE Vendor	
V00004	COLLIER COUNTY PUBLIC
4/17-5/17/19 WTR UTILITY		
642.98		

5/23/2019	
Invoice	
001180	
PURCHASE Vendor	
V00004	COLLIER COUNTY PUBLIC
4/17-5/17/19 WTR UTILITY		
108.59		
					COLLIER COUNTY PUBLIC				

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source	Source
Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
5/3/2019

5/7/2019	Payment

Payment	2387

DD0141	PAYMENTJ  Vendor

PAYMENTJ  Vendor	V00011

V00020	Payment of Invoice 001135 CASAGRANDE ELECTRIC
Payment of Invoice 001114	1,160.00

133.12			

5/16/2019	
Invoice	
001175	
PURCHASE Vendor	
V00020	LCEC - ACH
4/12-5/14/19 ELEC ACH		
123.34		

5/1/2019	
Invoice	
001156	
PURCHASE Vendor	
V00047	LCEC - ACH
GATEHOUSE SUPPLIES		
42.15		

5/2/2019	
Invoice	
001155	
PURCHASE Vendor	
V00006	KATIE MALINE
5/15-6/14/19 SERVICE ACH		
113.14		

5/2/2019	
Credit Memo	
000028	
PURCHASE Vendor	
V00006	COMCAST-ACH
APPROVED IN ERROR	
113.14			

5/3/2019	
Payment	
2389	
PAYMENTJ Vendor	
V00017	COMCAST-ACH
Payment of Invoice 001131	
518.92			

5/3/2019	
Payment	
2390	
PAYMENTJ Vendor	
V00065	PROUT'S PLUMBING, INC.
Payment of Invoice 001117	
645.24			

5/4/2019	
Invoice	
001164	
PURCHASE Vendor	
V00019	CYPRESS ACCESS SYSTEM
5/4-6/3/19 SRV #311469839 A		
330.00		

5/8/2019	
Invoice	
001105	
PURCHASE Vendor	
V00065	CENTURY LINK-ACH
MAY SERVICES		
290.85		

5/10/2019	
Payment	
2396	
PAYMENTJ Vendor	
V00065	CYPRESS ACCESS SYSTEM
Payment of Invoice 001105	
290.85			

5/10/2019	
Invoice	
001145	
PURCHASE Vendor	
V00003	CYPRESS ACCESS SYSTEM
APR SECURITY SRV		
6,822.40		

5/15/2019	
Invoice	
001181	
PURCHASE Vendor	
V00070	SECURITAS SECURITY SER
APR GATE HOUSE		
220.00		

5/15/2019	
Invoice	
001182	
PURCHASE Vendor	
V00070	MARIA AIDA LORA
MAR GATE HOUSE		
220.00		

5/16/2019	
Payment	
2397	
PAYMENTJ Vendor	
V00003	MARIA AIDA LORA
Payment of Invoice 001145	
6,822.40			

5/23/2019	
Payment	
DD0147	
PAYMENTJ Vendor	
V00012	SECURITAS SECURITY SER
Payment of Invoice 001132	
92.67			

5/28/2019	
Payment	
DD0153	
PAYMENTJ Vendor	
V00019	CITY OF MARCO ISLAND - A
Payment of Invoice 001164	
330.00			
					CENTURY LINK-ACH				

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
						
Total Activities	
25,780.62	
35,076.80	
-9,296.18	

Account: 202000	Accounts Payable	Ending Balance	-18,006.47

Account: 202100	Accrued Expenses	Beginning Balance			-7,342.40	

5/1/2019	
ACCRUALS RECURRJN	
To accrue Robert Flinn Rental	
25.00			
5/1/2019	ACCRUALS RECURRJN	To accrue Transcript Cost for	495.00			
5/1/2019	ACCRUALS RECURRJN	Accrue Securitas- Apr '19	6,822.40			
5/31/2019	ACCRUALS RECURRJN	To accrue Transcript Cost for		360.00		
5/31/2019	ACCRUALS RECURRJN	Accrue Securitas- May '19		6,822.40		
5/31/2019	ACCRUALS RECURRJN	Accrue Crawford Landscaping		11,734.00		
		Total Activities	7,342.40	18,916.40	-11,574.00	

Account: 202100	
Accrued Expenses	
Ending Balance			
-18,916.40	

Account: 217000	Accrued Taxes Payable	Beginning Balance	0.00

5/7/2019	IRSTAX	RECURRJN	IRS TAX PAYMENT - MAY '19	122.40			
5/6/2019	Payment	PAYRO0000 PAYROLLJN Employee	Summary of May 6, 2019 Payr		122.40		
		Total Activities	122.40	122.40	0.00	

Account: 217000	Accrued Taxes Payable	Ending Balance	0.00

Account: 271000	FB - Unreserved	Beginning Balance	-604,300.48	
Account: 271000	FB - Unreserved	Ending Balance	-604,300.48	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
Account: 331397	Hurricane Irma FEMA Refund		Beginning Balance			-148,090.67	

5/28/2019

5/28/2019	
1064837	DEPOSITS    Bank Acco

1064835	DEPOSITS    Bank Acco	
7478

7478	Hurricane Irma FEMA Refund Fifth Third Bank - GF Hurricane Irma FEMA Refund		
5,836.05

972.68		

5/28/2019	
1061405	DEPOSITS Bank Acco	
7478	Fifth Third Bank - GF
Hurricane Irma FEMA Refund		
672.25		

5/28/2019	
1061407	DEPOSITS Bank Acco	
7478	Fifth Third Bank - GF
Hurricane Irma FEMA Refund		
4,033.50		
			Fifth Third Bank - GF				
			Total Activities	0.00	11,514.48	-11,514.48	

Account: 331397	
Hurricane Irma FEMA Refund		
Ending Balance			
-159,605.15	

Account: 361001	
Interest - Investments		
Beginning Balance			
-10,788.24	

5/31/2019	
INT	RECURRJN		
INTEREST - MAY '19		
1,863.93		
			Total Activities	0.00	1,863.93	-1,863.93	

Account: 361001	
Interest - Investments		
Ending Balance			
-12,652.17	

Account: 361006	
Interest - Tax Collector		
Beginning Balance			
-268.74	
Account: 361006	Interest - Tax Collector		Ending Balance			-268.74	

Account: 363010	
Special Assmnts- Tax Collector		
Beginning Balance			
-604,709.52	

5/20/2019	
ASSMNTS RECURRJN		
Tax Collector Assmnts Gross		
14,100.00		

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
			
Total Activities	
0.00	
14,100.00	
-14,100.00	

Account: 363010	
Special Assmnts- Tax Collector		
Ending Balance			
-618,809.52	

Account: 363090	
Special Assmnts- Discounts		
Beginning Balance			
38,775.00	

5/20/2019	
ASSMNTS RECURRJN		
Tax Collector Assmnts Disco		
423.00		
			Total Activities	0.00	423.00	-423.00	

Account: 363090	
Special Assmnts- Discounts		
Ending Balance			
38,352.00	

Account: 369900	
Other Miscellaneous Revenues		
Beginning Balance			
-171.50	
Account: 369900	Other Miscellaneous Revenues		Ending Balance			-171.50	

Account: 369986	
User Facility Revenue		
Beginning Balance			
-3,441.81	

5/1/2019	
CREDIT CA RECURRJN		
ROAD USE		
10.00		
5/5/2019	CREDIT CA RECURRJN		ROAD USE		15.00		
5/6/2019	CREDIT CA RECURRJN		ROAD USE		10.00		
5/7/2019	CREDIT CA RECURRJN		ROAD USE		5.00		
5/8/2019	CREDIT CA RECURRJN		ROAD USE		15.00		
5/9/2019	CREDIT CA RECURRJN		ROAD USE		10.00		
5/12/2019	CREDIT CA RECURRJN		ROAD USE		15.00		
5/13/2019	CREDIT CA RECURRJN		ROAD USE		10.00		
5/15/2019	CREDIT CA RECURRJN		ROAD USE		5.00		
5/16/2019	CREDIT CA RECURRJN		ROAD USE		20.00		
5/19/2019	CREDIT CA RECURRJN		ROAD USE		50.00		
5/20/2019	CREDIT CA RECURRJN		ROAD USE		10.00		
5/22/2019	CREDIT CA RECURRJN		ROAD USE		15.00		

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document Source No.	Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
5/23/2019		CREDIT CA RECURRJN			ROAD USE		25.00		
5/26/2019		CREDIT CA RECURRJN			ROAD USE		10.00		
5/27/2019		CREDIT CA RECURRJN			ROAD USE		5.00		
5/28/2019		CREDIT CA RECURRJN			ROAD USE		5.00		
5/29/2019		CREDIT CA RECURRJN			ROAD USE		10.00		
5/30/2019		CREDIT CA RECURRJN			ROAD USE		5.00		
					Total Activities	0.00	250.00	-250.00	

Account: 369986	User Facility Revenue	Ending Balance	-3,691.81

Account: 511001	P/R-Board of Supervisors	Beginning Balance	3,200.00

5/6/2019	Payment	PAYRO0000 PAYROLLJN Employee	Summary of May 6, 2019 Payr	800.00		
			Total Activities	800.00	0.00	800.00	

Account: 511001	P/R-Board of Supervisors	Ending Balance	4,000.00
Account: 521001	FICA Taxes	Beginning Balance	244.80

5/6/2019	Payment	PAYRO0000 PAYROLLJN Employee	Summary of May 6, 2019 Payr	61.20		
			Total Activities	61.20	0.00	61.20	

Account: 521001	FICA Taxes	Ending Balance	306.00

Account: 531023	ProfServ-Legal Services	Beginning Balance	14,889.44

5/7/2019	Invoice	001161	PURCHASE Vendor	V00060	APRIL GENERAL COUNSEL	4,956.25
COLEMAN, YOVANOVICH &

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
			
Total Activities	
4,956.25	
0.00	
4,956.25	

Account: 531023	
ProfServ-Legal Services		
Ending Balance			
19,845.69	

Account: 531027	
ProfServ-Mgmt Consulting Serv		
Beginning Balance			
43,000.00	

5/10/2019	Invoice	
001163	PURCHASE Vendor	
V00016	
MAY MGMNT SERVICES KEY MARCO COMMUNITY A	
6,000.00			
			Total Activities	6,000.00	0.00	6,000.00	

Account: 531027	
ProfServ-Mgmt Consulting Serv		
Ending Balance			
49,000.00	

Account: 531035	
ProfServ-Property Appraiser		
Beginning Balance			
567.01	
Account: 531035	ProfServ-Property Appraiser		Ending Balance			567.01	

Account: 531038	
ProfServ-Special Assessment		
Beginning Balance			
1,000.00	
Account: 531038	ProfServ-Special Assessment		Ending Balance			1,000.00	

Account: 531042	
ProfServ-Tax Collector		
Beginning Balance			
14,743.09	

5/20/2019	
ASSMNTS RECURRJN		
ProfServ-Tax Collector Cost -	
290.46			
			Total Activities	290.46	0.00	290.46	

Account: 531042	
ProfServ-Tax Collector		
Ending Balance			
15,033.55	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type

Account: 532001	Document    Source	Source No.	Code	Type

Accounting Services	
Source No. Description

Beginning Balance	Debit Activities	Credit Activities	
Balance

8,254.19	

5/17/2019	Invoice	
001176	PURCHASE Vendor	
V00002	MAY 2019 MGMNT SRVS INFRAMARK	
1,179.17			
		Total Activities	1,179.17	0.00	1,179.17	

Account: 532001	
Accounting Services	
Ending Balance			
9,433.36	

Account: 532002	
Auditing Services	
Beginning Balance			
4,800.00	
Account: 532002	Auditing Services	Ending Balance			4,800.00	

Account: 534102	
Contractual Services	
Beginning Balance			
133,301.00	

5/31/2019	
ACCRUALS RECURRJN	
Accrue Crawford Landscaping	
11,734.00			
5/1/2019	Invoice

5/1/2019	001122	PURCHASE Vendor

ACCRUALS RECURRJN	V00005	MAY AQUATIC MAINTENAN AQUAGENIX
Accrue Securitas- Apr '19	124.80	

6,822.40		
5/10/2019	Invoice

5/31/2019	001145	PURCHASE Vendor

ACCRUALS RECURRJN	V00003	APR SECURITY SRV
SECURITAS SECURITY SER
Accrue Securitas- May '19	6,822.40

6,822.40			
		Total Activities	25,503.60	6,822.40	18,681.20	

Account: 534102	
Contractual Services	
Ending Balance			
151,982.20	

Account: 541010	Postage	Beginning Balance	106.10
5/17/2019	Invoice	001176	PURCHASE Vendor	V00002	MAY 2019 MGMNT SRVS	9.50
INFRAMARK

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
						
Total Activities	
9.50	
0.00	
9.50	

Account: 541010	Postage	Ending Balance	115.60

Account: 543018	Utility - Water	Beginning Balance	25,574.15

5/23/2019	Invoice	001177	PURCHASE Vendor	V00004	4/17-5/17/19 WTR UTILITY
COLLIER COUNTY PUBLIC	1,294.87		
5/23/2019	Invoice	001178	PURCHASE Vendor	V00004	4/17-5/17/19 WTR UTILITY	22.41			
					COLLIER COUNTY PUBLIC				
5/23/2019	Invoice	001179	PURCHASE Vendor	V00004	4/17-5/17/19 WTR UTILITY	642.98			
					COLLIER COUNTY PUBLIC				
5/23/2019	Invoice	001180	PURCHASE Vendor	V00004	4/17-5/17/19 WTR UTILITY	108.59			
					COLLIER COUNTY PUBLIC

Total Activities	

2,068.85	

0.00	

2,068.85	

Account: 543018	Utility - Water	Ending Balance	27,643.00

Account: 543041	Utilities-Electric	Beginning Balance	10,198.03

5/16/2019	Invoice	001175	PURCHASE Vendor	V00020	4/12-5/14/19 ELEC ACH
LCEC - ACH	444.21		
5/16/2019	Invoice	001175	PURCHASE Vendor	V00020	4/12-5/14/19 ELEC ACH	123.34		
					LCEC - ACH			
5/2/2019	Invoice	001155	PURCHASE Vendor	V00006	5/15-6/14/19 SERVICE ACH	113.14		
					COMCAST-ACH			
5/2/2019	Credit Memo	000028	PURCHASE Vendor	V00006	APPROVED IN ERROR		113.14	
					COMCAST-ACH			
5/4/2019	Invoice	001164	PURCHASE Vendor	V00019	5/4-6/3/19 SRV #311469839 A	330.00		
					CENTURY LINK-ACH			
5/31/2019	ACCRUALS  RECURRJN	Accrue Comcast ACH for May	113.14

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
			
Total Activities	
1,123.83	
113.14	
1,010.69	

Account: 543041	
Utilities-Electric		
Ending Balance			
11,208.72	

Account: 544025	
Rentals & Leases		
Beginning Balance			
300.80	

5/1/2019
5/1/2019	Invoice	
ACCRUALS RECURRJN
001147	PURCHASE Vendor	

V00018	To accrue Robert Flinn Rental INFORMATION STORAGE	

25.00	
25.00		
			ROBERT FLINN RECORDS				
			Total Activities	25.00	25.00	0.00	

Account: 544025	
Rentals & Leases		
Ending Balance			
300.80	

Account: 545002	
Insurance - General Liability		
Beginning Balance			
26,788.00	
Account: 545002	Insurance - General Liability		Ending Balance			26,788.00	

Account: 546001	
R&M-General		
Beginning Balance			
7,419.00	
Account: 546001	R&M-General		Ending Balance			7,419.00	

Account: 546034	
R&M-Gate		
Beginning Balance			
3,139.56	

5/8/2019	Invoice	
001105	PURCHASE Vendor	
V00065	
MAY SERVICES
CYPRESS ACCESS SYSTEM	
290.85			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
						
Total Activities	
290.85	
0.00	
290.85	

Account: 546034	R&M-Gate	Ending Balance	3,430.41

Account: 546035	R&M-Gatehouse	Beginning Balance	5,025.76

5/15/2019	Invoice	001181	PURCHASE Vendor	V00070	APR GATE HOUSE
MARIA AIDA LORA	220.00		
5/15/2019	Invoice	001182	PURCHASE Vendor	V00070	MAR GATE HOUSE MARIA AIDA LORA	220.00		
				Total Activities	440.00	0.00	440.00	

Account: 546035	
R&M-Gatehouse	
Ending Balance			
5,465.76	

Account: 546099	
R&M-Trees and Trimming	
Beginning Balance			
2,257.50	
Account: 546099	R&M-Trees and Trimming	Ending Balance			2,257.50	

Account: 546156	
Repairs & Maintenance	
Beginning Balance			
17,165.54	

5/6/2019	Invoice

5/20/2019	Invoice	
001150

001152	
PURCHASE Vendor

PURCHASE Vendor	
V00010

V00010	
CONVERT R2 TO FLOWGU HOOVER PUMP
ANNUAL SERVICE AGREEM	
6,714.14

2,590.00			
				HOOVER PUMP				
				Total Activities	9,304.14	0.00	9,304.14	

Account: 546156	Repairs & Maintenance	Ending Balance	26,469.68

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document    Source	Source No.	Code	Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
Account: 546171	R&M-Pressure Washing		Beginning Balance			6,055.00	
Account: 546171	R&M-Pressure Washing		Ending Balance			6,055.00	

Account: 546468	
Plant Replacement Program		
Beginning Balance			
8,966.00	
Account: 546468	Plant Replacement Program		Ending Balance			8,966.00	

Account: 546965	
Exotic Maintenance		
Beginning Balance			
13,737.00	
Account: 546965	Exotic Maintenance		Ending Balance			13,737.00	

Account: 546966	
Flower Program		
Beginning Balance			
2,730.00	
Account: 546966	Flower Program		Ending Balance			2,730.00	

Account: 546968	
Land Lease		
Beginning Balance			
17,871.00	

5/10/2019	Invoice	
001162	PURCHASE Vendor	
V00016	
MAY GROUND LEASE AGRE KEY MARCO COMMUNITY A	
2,553.00			
			Total Activities	2,553.00	0.00	2,553.00	

Account: 546968	
Land Lease		
Ending Balance			
20,424.00	

Account: 546969	
Mulch Program		
Beginning Balance			
9,484.00	
Account: 546969	Mulch Program		Ending Balance			9,484.00	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document	Document    Source	Source			Debit	Credit		
Date	Type	No.	Code	Type	Source No.	Description	Activities	Activities	Balance	
Account: 548002	Legal Advertising		Beginning Balance			1,742.96	
Account: 548002	Legal Advertising		Ending Balance			1,742.96	

Account: 549001	
Miscellaneous Services		
Beginning Balance			
519.69	

5/13/2019	
FEE	RECURRJN		
SERVICE CHARGE - MAY '19	
53.24			
5/20/2019	Invoice

5/31/2019	001186	PURCHASE Vendor

JE000209	GENJNL	V00047	PARKING FEE W /MTG EGIS KATIE MALINE
R/C CC FEES FOR ROAD US	10.00

7.00			
			Total Activities	70.24	0.00	70.24	

Account: 549001	
Miscellaneous Services		
Ending Balance			
589.93	

Account: 549025	
Misc-FEMA Expense		
Beginning Balance			
5,000.00	
Account: 549025	Misc-FEMA Expense		Ending Balance			5,000.00	

Account: 549028	
Misc-Holiday Lighting		
Beginning Balance			
250.00	
Account: 549028	Misc-Holiday Lighting		Ending Balance			250.00	

Account: 549900	
Misc-Contingency		
Beginning Balance			
0.00	

5/1/2019	
CREDIT CA RECURRJN		
CREDIT CARD FEES	
0.28			
5/5/2019	CREDIT CA RECURRJN		CREDIT CARD FEES	0.42			
5/6/2019	CREDIT CA RECURRJN		CREDIT CARD FEES	0.28			
5/7/2019	CREDIT CA RECURRJN		CREDIT CARD FEES	0.14			
5/8/2019	CREDIT CA RECURRJN		CREDIT CARD FEES	0.42			
5/9/2019	CREDIT CA RECURRJN		CREDIT CARD FEES	0.28			

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting Date	Document Type	Document No.	Source Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
5/12/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.42			
5/13/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
5/15/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.14			
5/16/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.56			
5/19/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	1.40			
5/20/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
5/22/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.42			
5/23/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.70			
5/26/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
5/27/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.14			
5/28/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.14			
5/29/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.28			
5/30/2019		CREDIT CA	RECURRJN			CREDIT CARD FEES	0.14			
5/31/2019		JE000209	GENJNL			R/C CC FEES FOR ROAD US		7.00		
						Total Activities	7.00	7.00	0.00	

Account: 549900	Misc-Contingency	Ending Balance	0.00

Account: 549918	Transcript Cost	Beginning Balance	965.00

5/1/2019		ACCRUALS RECURRJN		To accrue Transcript Cost for		495.00		
5/31/2019	Invoice	001188	PURCHASE Vendor	V00015	MARCH MEETING MINUTES	180.00			
				PAM ARSENAULT				
5/31/2019		ACCRUALS RECURRJN		To accrue Transcript Cost for	360.00			
				Total Activities	540.00	495.00	45.00	

Account: 549918	Transcript Cost	Ending Balance	1,010.00

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type

Account: 549930	Document    Source	Source No.	Code	Type

Computer Support	
Source No.	
Description

Beginning Balance	Debit Activities	Credit Activities	
Balance

350.00	

5/8/2019	Invoice

5/22/2019	
001148	PURCHASE Vendor

PREPAID	RECURRJN	
V00065	
GUARD STATION TECH SU CYPRESS ACCESS SYSTEM EXPLORITECH WEB HOSTI	
60.00

50.00			
			Total Activities	110.00	0.00	110.00	

Account: 549930	
Computer Support		
Ending Balance			
460.00	

Account: 551002	
Office Supplies		
Beginning Balance			
110.18	
Account: 551002	Office Supplies		Ending Balance			110.18	

Account: 552001	
Op Supplies - General		
Beginning Balance			
1,778.74	

5/1/2019	Invoice	
001156	PURCHASE Vendor	
V00047	
GATEHOUSE SUPPLIES KATIE MALINE	
42.15			
			Total Activities	42.15	0.00	42.15	

Account: 552001	
Op Supplies - General		
Ending Balance			
1,820.89	

Account: 554020	
Dues, Licenses, Subscriptions	
Beginning Balance	
175.00	
Account: 554020	Dues, Licenses, Subscriptions	Ending Balance	175.00	

Accounts without activities or balances during the above period are not included. G/L Account: Transaction Type Filter: Actual, Fund Filter: 001

Posting	Document
Date	Type	Document Source No.	Code	Source Type	
Source No.	
Description	Debit Activities	Credit Activities	
Balance	
Account: 564100	Cap Outlay-Roads			Beginning Balance			5,375.00	
Account: 564100	Cap Outlay-Roads			Ending Balance			5,375.00	

Report Total Beginning Balance			0.00	
Report Total Activities	116,474.61	116,474.61	0.00	
Report Total Ending Balance			0.00	

Aged by due date.

No.	Name	

Balance Due	
 			Aged Overdue Amounts		 Current	Up To 30 Days	31 - 60 Days	Over 60 Days	
V00002	INFRAMARK	Phone:	2815784200	Contact: MGT FEES & REIMB	

Total Amount Due	
1,188.67	
1,188.67	
0.00	
0.00	
0.00	
		100.00%	0.00%	0.00%	0.00%	

V00004	COLLIER COUNTY PUBLIC UTILITIES	Phone:	239-252-2380	Contact:

Total Amount Due	2,068.85	2,068.85	0.00	0.00	0.00	
		100.00%	0.00%	0.00%	0.00%	

V00015	PAM ARSENAULT	Phone:	828-389-6708	Contact:	
	
Total Amount Due		
180.00	
0.00	
0.00	
180.00	
0.00	
				0.00%	0.00%	100.00%	0.00%	

V00016	
KEY MARCO COMMUNITY ASSOCIATI	
Phone:			
Contact:			
	
Total Amount Due		
8,553.00	
0.00	
8,553.00	
0.00	
0.00	
				0.00%	100.00%	0.00%	0.00%	

V00020	
LCEC - ACH	
Phone:		
239-656-2300	
Contact:			
	
Total Amount Due		
567.55	
567.55	
0.00	
0.00	
0.00	
				100.00%	0.00%	0.00%	0.00%	

V00047	
KATIE MALINE	
Phone:			
Contact:			
	
Total Amount Due		
52.15	
0.00	
52.15	
0.00	
0.00	
				0.00%	100.00%	0.00%	0.00%	

V00060	
COLEMAN, YOVANOVICH & KOESTE	
Phone:		
239-435-3535	
Contact:			
	
Total Amount Due		
4,956.25	
4,956.25	
0.00	
0.00	
0.00	
				100.00%	0.00%	0.00%	0.00%	

V00061	
VOID	
Phone:			
Contact:			
	
Total Amount Due		
0.00	
0.00	
0.00	
0.00	
0.00	
				0.00%	0.00%	0.00%	100.00%	

 	Aged Overdue Amounts	

No.	Name	Balance Due	Current	Up To 30 Days	31 - 60 Days	Over 60 Days

V00070	MARIA AIDA LORA	Phone:	239-280-8844	Contact:

Total Amount Due	440.00	0.00	440.00	0.00	0.00	
		0.00%	100.00%	0.00%	0.00%	

Report Total Amount Due (USD)	18,006.47	8,781.32	9,045.15	180.00	0.00	
		51.43%	47.21%	1.36%	0.00%	

8E.

KEY MARCO
Community Development District

Annual Operating Budget
Fiscal Year 2020

Version 2 - Proposed Budget (Printed 04/03/19)

Prepared by:

Community Development District

Table of Contents

   Page # 
OPERATING BUDGET

General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances	1 - 2
Budget Narrative	3 - 4
Exhibit A - Allocation of Fund Balances ………………………………………………………………….	5
SUPPORTING BUDGET SCHEDULES
2019-2020 Non-Ad Valorem Assessment Summary ………………………………………………………..	6

Key Marco
Community Development District

Operating Budget
Fiscal Year 2020

Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2020 Proposed Budget

	ADOPTED	ACTUAL	PROJECTED	TOTAL	ANNUAL	
ACTUAL	ACTUAL	ACTUAL	BUDGET	THRU	MAR	PROJECTED	BUDGET	
ACCOUNT DESCRIPTION	FY 2016	FY 2017	2018	FY 2019	FEB-2019	SEP-2019	FY 2019	FY 2020	

REVENUES								
Interest - Investments Income	$	3,244	$	8,336	$	14,896	$	8,000	$	7,152	$	10,013	$	17,165	$	15,000	
Hurricane Irma FEMA Refund	-	-	-	-	20,834	-	20,834	-	
Interest - Tax Collector Investments	-	-	40	-	226	45	271	200	
Non-Ad Valorem Assessments	623,464	586,260	629,800	629,800	540,500	89,300	629,800	629,800	
Non-Ad Valorem Assessments Discounts	-	-	(18,377)	(25,192)	(20,727)	-	(20,727)	(25,192)	
Revenue Carry Forward	-	-	466	-	-	-	-	-	
Hurricane Irma Insurance Claim Payout	-	-	-	-	-	-	-	-	
Insurance Reimbursements	-	-	70,024	-	-	-	-	-	
User Facility Revenue	-	-	-	-	2,038	2,853	4,891	4,000	
Miscellaneous Revenues	5,129	288	-	-	-	-	-	-	
TOTAL REVENUES	631,838	594,884	696,849	612,608	550,023	102,211	652,234	623,808	
EXPENDITURES
Administrative
Board of Supervisor Fees	5,015	4,800	7,200	9,600	2,400	7,200	9,600	4,800	
FICA Taxes	31	-	414	734	184	551	735	367	
ProfServ-Mgmt Consulting Service	54,080	31,283	76,750	72,000	31,000	41,000	72,000	72,000	
Field Mgmnt Svcs / Contractual Svcs	44,887	57,398	-	-	-	-	-	-	
Transcript Cost	1,180	1,710	1,735	2,400	635	889	1,524	2,400	
Auditing Services	4,850	4,875	4,925	5,000	-	5,000	5,000	5,000	
Accounting Services	15,000	10,450	13,163	14,150	5,896	8,254	14,150	14,150	
ProfServ-Special Assessment	1,000	1,000	1,000	1,000	1,000	-	1,000	1,000	
ProfServ-Property Appraiser	9,648	9,648	9,045	9,447	567	8,880	9,447	9,447	
ProfServ-Tax Collector	12,469	11,725	7,249	12,596	10,395	2,201	12,596	12,596	
ProfServ-Legal Services	18,420	40,754	29,023	25,000	12,631	17,683	30,314	25,000	
ProfServ-Engineering	-	12,500	7,500	5,000	-	5,000	5,000	5,000	
Postage	289	433	287	150	72	101	173	175	
Rentals & Leases (Robert Flinn)	-	676	300	300	226	316	542	300	
Computer Support	811	1,149	993	600	250	350	600	600	
Printing & Binding	627	-	-	-	-	-	-	-	
Insurance - General Liability	33,272	27,230	27,845	29,926	26,788	-	26,788	29,926	
Legal Advertising	2,584	4,421	2,958	4,000	1,743	2,257	4,000	4,000	
Office Supplies	519	490	476	500	110	154	264	300	
Dues, Licenses, Subscriptions	200	175	265	275	175	100	275	275	
Miscellaneous Expense / Bank Charges	799	660	949	750	311	435	746	700	
Total Administrative	205,682	221,377	192,077	193,428	94,383	100,372	194,755	188,036	

Maintenance and Landscaping
Contractual Services	

131,903	

139,105	

142,898	

140,000	

58,988	

82,583	

141,571	

140,808	
Insurance Workers Comp	-	150	-	-	-	-	-	-	
Electric Services	-	877	-	-	-	-	-	-	
Chemicals	-	2,372	-	-	-	-	-	-	
R&M-Trees and Trimming	47,320	7,680	32,330	15,000	2,258	3,161	5,419	7,500	
R&M-Pressure Washing	-	-	-	-	3,165	4,431	7,596	7,500	
Plant Replacement Program	8,667	10,899	26,078	10,000	8,966	1,034	10,000	10,000	
Exotic Maintenance	599	-	116	13,000	12,232	768	13,000	13,000	
Flower Program	-	2,817	1,863	5,000	2,415	2,585	5,000	5,000	
Mulch Program	11,032	1,260	11,848	9,000	9,484	0	9,484	9,000	
Misc-FEMA Expense	-	-	150,911	-	5,000	-	5,000	-	
Total Maintenance and Landscaping	199,520	165,159	366,044	192,000	102,508	94,562	197,070	192,808	
Irrigation Services									
Contractual Services	-	9,770	1,934	6,100	624	874	1,498	1,498	
Utility-Water	14,959	18,263	22,921	15,000	18,131	25,383	43,514	40,000	
Land Lease	28,083	30,636	30,636	31,000	12,765	17,871	30,636	-	
Utilities-Electric	5,470	4,377	6,219	5,000	2,990	4,186	7,176	7,000	
Repairs & Maintenance	14,841	12,349	25,811	20,000	10,339	14,475	24,814	25,000	
Total Irrigation Services	63,353	75,395	87,521	77,100	44,849	62,789	107,638	73,498	

ACCOUNT DESCRIPTION

Capital Expenditures & Projects

Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2020 Proposed Budget

	ADOPTED	ACTUAL	PROJECTED	TOTAL	ANNUAL	
ACTUAL	ACTUAL	ACTUAL	BUDGET	THRU	MAR	PROJECTED	BUDGET	
FY 2016	FY 2017	2018	FY 2019	FEB-2019	SEP-2019	FY 2019	FY 2020	

Street Light Project	-	-	5,000	-	-	-	-	-	
Bridge Repair	-	-	15,124	-	-	-	-	-	
Cap Outlay-Roads	-	1,865	28,950	50,000	5,375	-	5,375	46,946	
Total Capital Expenditures & Projects	-	1,865	49,074	50,000	5,375	-	5,375	46,946	
Lighting
Capital outlay / LED Lighting	-	14,060	-	-	-	-	-	-	
Utilities-Electric	15,252	17,562	24,187	24,000	2,478	3,469	5,947	7,500	
R&M General	19,881	4,596	6,547	6,000	3,649	5,109	8,758	6,000	
Misc-Holiday Lighting	4,485	1,345	3,588	3,000	250	2,750	3,000	3,000	
Total Lighting	39,618	37,563	34,322	33,000	6,377	11,328	17,705	16,500	
Access Control
Contractual Services	77,624	83,448	83,057	86,520	35,837	50,683	86,520	86,520	
Utilities-Electric	4,414	6,117	8,360	10,000	2,637	3,692	6,329	7,500	
R&M Gate	4,456	6,809	6,785	3,580	2,448	3,427	5,875	5,000	
R&M Gatehouse	20,438	10,350	13,722	5,000	1,210	3,790	5,000	5,000	
Op Supplies - General	-	129	796	250	1,134	1,588	2,722	2,000	
Capital Outlay	-	-	10,000	-	-	-	-	-	
Total Access Control	106,931	106,853	122,720	105,350	43,266	63,180	106,446	106,020	
Maintenance: Landscape/Hardscape
Capital Outlay	-	
-	
46,300	
-	
-	
-	
-	
-	
Total Maintenance: Landscape/Hardscape	-	-	46,300	-	-	-	-	-	
Roadway Services
Repairs & Maintenance	-	
-	
4,812	
-	
-	
-	
-	
-	
Total Roadway Services	-	-	4,812	-	-	-	-	-	
								
TOTAL EXPENDITURES	615,105	608,212	902,870	650,878	296,758	332,230	628,988	623,808	

Hurricane Irma Expenses
Misc-FEMA Expenses	-	

41,052	

-	

-	

-	

-	

-	

-	
Total Hurricane Irma Expenses	-	41,052	-	-	-	-	-	-	
								
TOTAL EXPENDITURES	615,105	649,264	902,870	650,878	296,758	332,230	628,988	623,808	

Excess (deficiency) of revenues
Over (under) expenditures	16,733	

(54,380)	

(206,021)	

(38,270)	

253,265	

(230,019)	

23,246	

0	

Net change in fund balance	16,733	
(50,530)	
(206,021)	
(38,270)	
253,265	
(230,019)	
23,246	
0	
FUND BALANCE, BEGINNING	844,120	860,853	810,321	604,300	604,300	-	604,300	627,546	
FUND BALANCE, ENDING	 $ 860,853 $ 810,321 $ 604,300 $ 566,030 $ 857,565 $ (230,019) $ 627,546 $ 627,546 

Budget Narrative
Fiscal Year 2020

Revenue

Interest – Investments
The District earns interest on the monthly average collected balance on their Operating Account.

Special Assessment – Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year.

Special Assessment - Discounts
Per Section 197.162, Florida Statutes, discounts are allowed for early payment of CDD assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments.

Expenditures

Expenditures – Administrative

P/R Board of Supervisors
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all supervisors attending each of the six scheduled meetings.

FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65% of payroll.

Professional Services-Management Consulting Service
The District receives monthly Management services from the Key Marco Community Association at $6,000 monthly.

Transcript Cost
The District receives Transcription services from Pam Arsenault for meeting and landowner minutes.

Auditing Services
The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm, currently, Grau & Associates.

Accounting Services
The District receives accounting and vendor services from Inframark Infrastructure Management Services.

Professional Services-Special Assessment
Administrative costs for preparation of the District’s assessment roll are prepared by AJC Associates, Inc. The annual fee for fiscal year 2018
– 2019 was $1,000.

Professional Services -Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming.

Budget Narrative
Fiscal Year 2020

Expenditures – Administrative (continued)

Professional Services-Legal Services
The District's legal counsel Coleman, Yovanovich & Koester, P.A. will be providing general legal services to the District, i.e. review operating and maintenance contracts, email correspondences etc. Fees are based on prior year legal expenses.

Professional Services-Engineering
The District's engineer Fishking & Associates will be providing general engineering services to the District, i.e. road consulting and other related services.

Innsurance-General Liability
The District's General Liability, Commercial Propery & Public Officials Liability Insurance policy is with Public Risk Insurance Agency. The Public Risk Insurance Agency provides insurance coverage to governmental agencies.

Office Supplies
Miscellaneous office supplies required to prepare agenda packages.

Annual District Filing Fee
The District is required to pay a $175 annual fee to the Department of Economic Opportunity Division of Community Development.

Expenditures – Maintenance and Landscaping

Contractual Services
Crawford Landscaping is the District’s vendor for monthly landscaping services currently at $11,734 monthly.

R&M – Trees & Trimming
Crawford Landscaping is the District’s vendor for Tree removal, pruning etc.

R&M – Pressure Watching
OZ Pressure Cleaning is the District’s vendor for pressure cleaning of the Guard House, pavers, sidewalks etc.

Expenditures –Irrigation Services

Contractual Services
Aquagenix is the District’s vendor for monthly Aquatics Service currently at $125 monthly.

R&M – General
This expense represents miscellaneous expenses that may arise during the year relating to the normal operations and maintenance of the District. Examples include any repairs or expenses related to the irrigation system, perimeter wall, landscaping on CDD property and other unforeseen maintenance needs.

Access Control

Contractual Services
Securitas Security Services USA, Inc is the district’s vendor for Guard Services and their current fee is $6,822 monthly. Also included are
year-end bonuses.

Community Development District	General Fund

Exhibit "A"
Allocation of Fund Balances

AVAILABLE FUNDS

Beginning Fund Balance - Fiscal Year 2020

Amount

$	627,546

Net Change in Fund Balance - Fiscal Year 2020	0

Total Funds Available (Estimated) - 9/30/2020	627,546

Reserves - Fiscal Year 2020 Additions	-

ALLOCATION OF AVAILABLE FUNDS

Assigned Fund Balance

Operating Reserve - First Quarter Operating Capital		155,952	
	Subtotal	155,952	
			
Total Allocation of Available Funds		155,952	
			
Total Unassigned (undesignated) Cash		$	471,594	

Annual Operating Budget Fiscal Year 2020

Page 5

Key Marco
Community Development District

Supporting Budget Schedules
Fiscal Year 2020

Community Development District	All Funds

Comparison of Assessment Rates Fiscal Year 2020 vs. Fiscal Year 2019

	General Fund 001		Total	
	FY 2020	FY 2019	Percent
Change		Units	
	
$4,700.00	$4,700.00	0.0%		
134	

Annual Operating Budget Fiscal Year 2020
Page 6

8F.

jfaircloth
2019-06-10 19:53:16
--------------------------------------------
Needs to be Maureen McFarland

RESOLUTION 2019-08

A RESOLUTION DESIGNATING OFFICERS OF THE KEY MARCO COMMUNITY DEVELOPMENT DISTRICT

WHEREAS, the Board of Supervisors of the Key Marco Community Development District at a regular business meeting held on June 19, 2019 desires to appoint the below recited persons to the offices specified.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE KEY MARCO COMMUNITY DEVELOPMENT DISTRICT:

1. The following persons were appointed to the offices shown, to wit:

 	Chairman
 	Vice Chairman Justin Faircloth	Secretary Maureen McFarland	Treasurer
Alan Baldwin	Assistant Treasurer
 	Assistant Secretary(s)

PASSED AND ADOPTED THIS, 19TH DAY OF JUNE, 2019.

Chairman

Secretary

8G.

Agenda Page 160

8H.

8H.ii.

Agenda Page 163

8H.iii.

Ninth Order of Business

9A.

Agenda Page 168

Agenda Page 169

Agenda Page 170

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Agenda Page 173

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Agenda Page 176

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Agenda Page 179

Agenda Page 180

9B.

Agenda Page 181

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Agenda Page 183

Agenda Page 184

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Agenda Page 189

Agenda Page 190

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Agenda Page 198

9C.

Agenda Page 199

Agenda Page 200