Community Development District
Board of Supervisor's Regular Meeting November 16, 2017 at 8:30 a.m.
505 Whiskey Creek Drive Marco Island, FL 34145

AGENDA

Note: Requests to address the Board on all subjects, which are not on today's agenda, will be accommodated under "Public Comments".

Any person who decides to appeal a decision of this Board will need a record of the proceedings pertaining there to and may need to ensure that a  verbatim record of these proceedings is made   at their expense.

Any person requiring special accommodations at this meeting because of a disability of physical impairment should contact the District Office at 239 -394-4346 at least five days prior to the meeting.

1.	Call to Order
2.	Roll Call
3.	Approval of Agenda
4.	Audience Questions and Comments on Agenda Items
5.	Specific Items of Old Business
6.	Specific Items of New Business

7.	Staff Reports:

1)	District Counsel — Greg Urbancic
2)	District Consultant - Neil Dorrill
a)	FEMA Application Update
b)	Financial Statement ending September 30, 2017
a)	
3)	District Manager — Katie Maline
a)	Post Hurricane Irma Update
b)	Gate Access, Security Cards and Decals
c)	Crawford Landscaping
d)	Severn-Trent
8.	Supervisors Request and Comments
9.	Audience Questions and Comments
10.	Schedule Next Meeting Date and Time
11.	Adjournment
1.	

Community Development District
Board of Supervisor's Regular Meeting November 16, 2017 at 8:30 a.m.
505 Whiskey Creek Drive Marco Island, FL 34145

A G E N D A ( ( ; A k u - ej 

Note: Requests to address the Board on all subjects, which are not on today's agenda, will be accommodated under "Public Comments".

Any person who decides to appeal a decision of this Board will need a record of the proceedings pertaining there to and may need to ensure that a  verbatim record of these proceedings is made   at their expense.

Any person requiring special accommodations at this meeting because of a disability of physical impairment should contact the District Office at 239 -394-4346 at least five days prior to the meeting.

1. Call to Order 2. Roll Call
3.	Approval of Agenda
4.	Audience Questions and Comments on Agenda Items
5.	Specific Items of Old Business
6.	Specific Items of New Business
a.	Resignation of Patricia Quartuccio	  b. Appointment of Dawn Aitkenhead 
7.	Staff Reports:

1)	District Counsel — Greg Urbancic
2)	District Consultant - Neil Dorrill
1)	
a)	FEMA Application Update
b)	Cost of Living Increase — Dorrill Management
c)	Financial Statement ending September 30, 2017 3)
District Manager — Katie Maline
a)	Public Records Request Policy
b)	Post Hurricane Irma Update
i)	Bridge
ii)	Street Lighting
iii)	Catch Basins
c)	Gate Access, Security Cards and Decals
i)	Interior Plant Scapes
d)	Crawford Landscaping
i)	Regular Crew
ii)	Hurricane Debris Clean Up Invoice e) Severn-Trent
f)	General Information 
i)	CYK Invoice
8.	Supervisors Request and Comments
9.	Audience Questions and Comments
10.	Schedule Next Meeting Date and Time: Thursday, December 21, 2017 at 8:30 a.m.
11.	Adjournment
3.	
Request for Public Assistance #1449
Routing in Progress: FEMA Review (Step 5 of 6)

Request for Public Assistance Details	Grant	
This 90-49 form notifies the State of the intent to participate in a given newly declared Grant. The Applicant details as well as key contacts are specified.	4337 Hurricane Irma Public Assistance Declared: September 10, 2017

Emergency Deadline: March 11, 2018 Permanent Deadline: April 11, 2019

Applicant

Key Marco Community Development District Collier County (6 Region)

FIPS #: 021-UDB4K-00
Vendor #:
Type: Special District Physical/Mailing: 2323 San Marco Road
Marco Island, FL, 34145	
Grant:	4337 Hurricane Irma		
County:	Collier
Disaster Declared Within County		
Primary	Leigh Briant		
Contact:	Consultant		
Alternate	William Dorrill		
Authorized	Katie Maline		
Contact:	Manager		
Was PDA done:	Y		
Counties	Collier		
Affected:			
Subgrant	<no value>		
Agreement			
Status:			

Workflow Summary

Current Step:	5) FEMA Review

Invoice
Date	Estimate#	
10/31/2017	233871	

Bill To		Service Address	
Key Marco
C/O Dorrill Management Group 5672 Strand Court, Suite #1
Naples, FL 34110		2323 San Marco Road Marco Island, FL 34145	

	P.O. NO.	Terms	Project	
		Due on receipt	1966-T&M	
Description	Amount	

Storm Clean-up-progress billing through October 31, 2017

Charges for storm clean-up include labor hours, machine hours, debris removal, and staking	
$32,296.00	
Total	$32,296.00	
THANKS YOU FOR YOUR BUSINESS!!

Payment Options:
If paying by check, please send in the provided envelope.
If you would like to pay by credit card, please call Mary at 239-449-5013
Sign here to use the credit card already on file and return this in the provided envelope. Signed

Date

www.discovercrawford.com

Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building
4001 Tamiami Trail North, Suite 300
Naples, Florida 34103-3556
Telephone: (239) 435-3535
Fax:	(239) 435-1218

Key Marco CDD c/o Katie Maline
505 Whiskey Creek Drive Marco Island FL 34145

Attn: Katie Maline

Gen Rep	Page: 1
September 30, 2017 File No: 3944-001M
Statement No:  106	

SENT VIA EMAIL TO: dee©dmgfl.com, Leigh@dmgfl.corn and katie@managerkeymarcohoa.org

Fees

09/15/2017	GLU	Review and respond to email correspondence from Katie Maline
on board meeting	32.50	
09/19/2017	GLU	Review and respond to email correspondence from Katie Maline and Maureen McFarland regarding new supervisor questions; Brief research on same.	162.50	
	Professional Fees through 09/30/2017	195.00	
	Total Current Work	195.00	
	Payment		
Total Payments Through 10/27/2017	2,323.75	
Balance Due		$195.00	

Total Current Work

Invoice
Dorrill Management Group, Inc. 5572 Strand Court, Suite 1
Naples, FL 34110	Invoice #: 4017
Invoice Date: 11/1/2017

Key Marco CDD
5672 Strand Court, Suite 1
Naples FL. 34110

Description	Amount	
Management Fee		1.287.50	
Accounting Services		618.00	
Management COL Increase-Oct 2017		87.50	
Accounting Services COL Increase-Oct 2017		18.00	
Please remit to above address.	Total	$2,011.00	
	Payments/Credits	$0.00	
	Balance Due	$2,011.00	

Key Marco Community Dev District
Financial Statements

Twelve Months Ended September 30, 2017

Key Marco Community Dev District BALANCE SHEET
September 30, 2017 General Fund

	ASSETS	

Current Assets
Cash in bank	
$	882,900.41	
Accounts Receivable	323.85	

Total Current Assets	
$	883.224.26	

Fixed Assets		
Land	1,969,203.29	
Buildings	143,369.43	
Accum Depr- Buildings	(106,307.37)	
Improvements	882,684.49	
Accum Depr - Improvements	(660,871.25)	
Infrastructure	6,511,876.05	
Accum Depr - Infrastructure	(3,998,354.89)	
Machinery & Equipment	123,059.68	
Accum Depr - Mach & Equip	(26,662.96)	

Total Fixed Assets	4,837,996.47

Total Assets

 $	5,771.770 71 

liabilities
Accounts Payable	$	76,751.25 

Total Liabilities	$	76,751.25

Fund Balance
Residual Equity Transfers In	36,950,09		
Fund Balance - Unreserved	5,661,899.14		
Excess Revenues (Expenditures)	(54,379.75)		

Total Fund Balance			
5,644,469.48	

Total Liabilities and Fund Balance		
5	
771,77n 7q	

See Accountants' Compilation Report

Key Marco Community Dev District STATEMENT OF REVENUE AND EXPENSE
General Fund

Revenue	One Month Ended September 30, 2017	Current Period Budget	Current Period Variance	Twelve Months September 30, 2017	Year to Date
Budget	Year to Date Variance	Annual Budget	
Non Ad Valorem Assessments	0.00	$	0.00	$	0.00	$	586,260.00	$	603,000.00	(16,740.00)	$	603,000.00	
Interest Income	837.32	179.13	658.19	8,335.76	2,150.00	6,185.76	2,150.00	
Revenue Carry Forward	0.00	1,583.37	(1,583.37)	0.00	19,000.00	(19,000.00)	19,000.00	
Other Miscellaneous Revenues	0.00	16.63	(16.63)	288.19	200.00	88.19	200.00	
Total Revenues	837.32	1,779.13	(941.81)	594,883.95-	624,350.00	(29,466.05)	624,350.00	

Expenditures								
Professional & Administrative								
Board of Supervisor Fees	200.00	333.37	133.37	4,800.00	4,000.00	(800.00)	4,000.00	
Payroll Tax Expense	0.00	41.63	41.63	0.00	500.00	500.00	500.00	
Management Fees	1,250.00	4,500.00	3,250.00	31,283.35	54,000.00	22,716.65	54,000.00	
Transcription Services	290.00	0.00	(290.00)	1,710.00	1,000.00	(710.00)	1,000.00	
Audit Fees	0.00	416.63	416.63	4,875.00	5,000.00	125.00	5,000.00	
Accounting Fees	600.00	1,250.00	650.00	10,450.00	15,000.00	4,550.00	15,000.00	
Special Assessment Roll Prep	0.00	0.00	0.00	1,000.00	1,000.00	0.00	1,000.00	
Property Appraiser Fees	0.00	0.00	0.00	9,648.00	10,000.00	352.00	10,000.00	
Tax Collector Fees	0.00	0.00	0.00	11,725.20	13,000.00	1,274.80	13,000.00	
Legal Fees ,r	195.00	0.00	(195.00)	40,754.07	10,000.00	(30,754.07)	4,10,000.00	
Engineering Fees	29.50	0.00	(29.50)	12,499.50	2,000.00	(10,499.50)	2,000.00	
Postage & Courier	41.83	33.37	(8.46)	433.34	400.00	(33.34)	400.00	
Computer Services	56.25	0.00	(56.25)	1,148.76	600.00	(548.76)	600.00	
Rentals & Leases	25.00	125.00	100.00	675.71	1,500.00	824.29	1,500.00	
insurance - General	0.00	450.00	450.00	27,230.00	31,000.00	3,770.00	31,000.00	
Legal Advertising	189.00	0.00	(189.00)	4,420.70	2,000.00	(2,420.70)	2,000.00	
Office Supplies	0.00	0.00	0.00	490.40	400.00	(90.40)	400.00	
Subscriptions & Dues	0.00	0.00	0.00	175.00	200.00	25.00	200.00	
Bank Charges	42.65	0.00	(42.65)	623.53	0.00	(623.53)	0.00	
Miscellaneous Expense	36.02	41.63	5.61	36.02	500.00	463.98	500.00	
Total Expenditures	2,955.25	7,191.63	4,236.38	163,978.58	152,100.00	(11,878.58)	152,100.00	

Key Marco Community Dev District STATEMENT OF REVENUE AND EXPENSE
General Fund

One Month Ended
September 30, 2017	Current Period
Budget	Current Period
Variance	Twelve Months
September 30, 2017	Year to Date
Budget	Year to Date
Variance	Annual
Budget	
Expenditures
Field Management Services								
Field Management Services	6,264.47	0.00	(6,264.47)	53,264.47	0.00	(53,264.47)	0.00	
Rentals & Leases	0.00	41.63	41.63	0.00	500.00	500.00	500.00	
Contractual Services	323.85	208.37	(115.48)	4,133.85	2,500.00	(1,633.85)	2,500.00	
Total Expenditures	6,588.32	250.00	(6,338.32)	57,398.32	3,000.00	(54,398.32)	3,000.00	

Expenditures								
Landscaping								
Insurance - Workers Comp	0.00	0.00	0.00	150.00	0.00	(150.00)	0.00	
Electric Services	0.00	0.00	0.00	876.64	0.00	(876.64)	0.00	
Contractual Services	11,392.00	11,166.63	(225.37)	139,104.79	134,000.00	(5,104.79)	134,000.00	
Tree Trimming	2,880.00	2,083.37	(796.63)	7,680.00	25,000.00	17,320.00	25,000.00	
Chemicals	0.00	0.00	0.00	2,372.00	0.00	(2,372.00)	0.00	
Flower Program	0.00	416.63	416.63	2,816.90	5,000.00	2,183.10	5,000.00	
Mulch Program	0.00	1,250.00	1,250.00	1,260.00	15,000.00	13,740.00	15,000.00	
Plant Replacement Program	0.00	1,666.63	1,666.63	10,898.50	20,000.00	9,101.50	20,000.00	
FEMA Expenses	40,905.00	0.00	(40,905.00)	40,905.00	0.00	(40,905.00)	0.00	
Land Lease	2,553.00	2,583.37	30.37	30,636.00	31,000.00	364.00	31,000.00	
Miscellaneous Expense	146.96	83.37	(63.59)	146.96	1,000.00	853.04	1,000.00	
Total Expenditures	57,876.96	19,250.00	(38,626.96)	236,846.79	231,000.00	(5,846.79)	231,000.00	

Expenditures								
Environmental Services								

Expenditures								
Lighting								
Electric Services	1,929.69	1,125.00	(804.69)	17,561.54	13,500.00	(4,061.54)	13,500.00	
Repairs & Maint - General	0.00	416.63	416.63	4,596.00	5,000.00	404.00	5,000.00	
Holiday Lighting	0.00	250.00	250.00	1,345.00	3,000.00	1,655.00	3,000.00	
Total Expenditures	1,929.69	1,791.63	(138.06)	23,502.54	21,500.00	(2,002.54)	21500.00	

Key Marco Community Dev District STATEMENT OF REVENUE AND EXPENSE
General Fund

One Month Ended	Current Period	Current Period	Twelve Months	Year to Date	Year to Date	Annual	
September 30, 2017	Budget	Variance	September 30, 2017	Budget	Variance	Budget	

Expenditures
Access Control								
Utility Services	517.39	833.37	315.98	6,116.81	10,000.00	3,883.19	10,000.00	
Operating Supplies	128.90	0.00	(128.90)	128.90	0.00	(128.90)	0.00	
Repairs & Maint - Parts	3,051.85	416.63	(2,635.22)	6,809.12	5,000.00	(1,809.12)	5,000.00	
Repairs & Maint - Gatehouse	378.19	0.00	(378.19)	10,350.30	2,000.00	(8,350.30)	2,000.00	
Contractual Services	6,413.05	7,000.00	586.95	83,448.05	84,000.00	551.95	34,000.00	
Total Expenditures	10,489.38	8,250.00	(2,239.38)	106,853.18	101,000.00	(5,853.18)	101,000.00	

Expenditures								
Roadway
Repairs & Malnt - Parts	
0.00	
833.37	
833.37	
1,865.00	
10,000.00	
8,135.00	
10,000.00	
Total Expenditures	0.00	833.37	833.37	1,865.00	10,000.00	8,135.00	10,000.00	

Expenditures								
Irrigation								
Electric Services	288.23	416.63	128.40	4,377.25	5,000.00	622.75	5,000.00	
Utilities - Water	999.61	1,250.00	250.39	18,262.83	15,000.00	(3,262.83)	15,000.00	
Repairs & Maint - General	901.00	1,250.00	349.00	12,348.81	15,000.00	2,651.19	15,000.00	
Contractual Services	234.00	0.00	(234.00)	9,770.40	6,100.00	(3,670.40)	5,100.00	
Total Expenditures	2,422.84	2,916.63	493.79	44,759.29	41,100.00	(3,659.29)	41,100.00	
								
Total Operating Expenditures	82,262.44	40,483.26	(41,779.18)	635,203.70	559,700.00	(75,503.70)	559,700.00	

Key Marco Community Dev District STATEMENT OF REVENUE AND EXPENSE
General Fund

One Month Ended	Current Period	Current Period	Twelve Months	Year to Date	Year to Date	Annual	
September 30, 2017	Budget	Variance	September 30, 2017	Budget	Variance	Budget	

Capital Outlay	0.00		0.00	0.00	3,800.00		0.00	(3,800.00)		0.00	
LED Lighting	0.00		0.00	0.00	10,260.00		10,000.00	(260.00)			
Total Expenditures	0.00		0.00	0.00	14,060.00		10,000.00	(4,060.00)			

Expenditures											
Other Fees & Charges											
Revenue Reserve	0.00		2,083.37	2,083.37	0.00		25,000.00	25,000.00			
Contingency Reserve	0.00		2,470.87	2,470.87	0.00		29,650.00	29,650.00			
Total Expenditures	0.00		4,554.24	4,554.24	0.00		54,650.00	54,650.00			
											
Total All Expenditures	82,262.44		45,037.50	(37,224.94)	649,263.70	624,350.00	(24,913.70)	624,350.00	
									
Excess Revenues (Expenditures)	(81,425.12)	$	43,258.37	$	(124,683.49)	$	(54,379.75)	$	0.00	$	54,379.75	$	0.00