Community Development District

Board of Supervisors Regular Meeting

August 16, 2018 at 9:30 a.m.
505 Whiskey Creek Drive Marco Island, FL 34145

AGENDA

Note: Requests to address the Board on all subjects, which are not on today's agenda, will be accommodated under "Public Comments".

Any person who decides to appeal a decision of this Board will need a record of the proceedings pertaining there to and may need to ensure that a verbatim record of these proceedings is made at their expense.

Any person requiring special accommodations at this meeting because of a disability of physical impairment should contact the District Office at 239-394-4346 at least five days prior to the meeting.

Call to Order
Roll Call
Approval of Agenda
Audience Questions and Comments on Agenda Items
Approval of May 17, 2018 Regular Meeting Minutes
Approval of June 5, 2018 Regular Meeting Minutes
Approval of June 21, 2018 Regular Meeting Minutes
Specific Items of Old Business
Status of Ellen's Garden
Status of Gatehouse Roof Replacement

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Status of Gatehouse Landscaping, Interior & Exterior
Gatehouse Painting - Gutters
Discussion - RFP for Landscaping Maintenance
Specific Items of New Business

Fifth-Third Bank Procedures

Vacancy of Seat #2 on the Board

District Counsel - Greg Urbancic, Coleman, Yovanovich & Koester, P.A.

Statewide Mutual Aid Agreement

District Finance

Financial Report
Financial Statement Month Ending June 30, 2018
District Manager
Gatehouse Security Cameras
Street Light Update
FEMA Projects List & Current Status
Ownership Legend of HOA/CDD Properties
Crawford Landscaping
Swales to Catch Basins
2018 Hurricane Season/Storm Clean Up
Supervisors Request and Comments
Audience Questions and Comments
Schedule Next Meeting Date and Time
Adjournment

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KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
May 17, 2018

The Board of su· pervisors of the Key Marco Community Development District met at 8:30 a.m. on May 17, 2018, at the Key Marco Community Center, Marco Island, Florida.

APPEARANCES:

ALSO PRESENT:

Maureen McFarland, Chairman/Treasurer Mary Beth Schewitz, Vice-Chairman
Corrie Grado, Assistant Secretary Johanna Parkes, Assistant Secretary Dawn Aitkenhead, Assistant Secretary Katie Maline, District Manager/Secretary Greg Urbancic, Board Counsel

CALL TO ORDER/ROLL CALL

All members of the Board were in attendance.
The Agenda was unanimously approved on a MOTION and a second.

APPROVAL OF MINUTES APRIL 2018 MEETING

With the correction of the errors in the transcript and the deletion of the non-necessar y discussions, which Mrs. Maline will address, the Minutes were unanimously approved as corrected on a MOTION by Mrs. Grado and a second by Mrs. Schewitz. It was agreed that that the minutes will be in summary form going forward.

AUDIENCE QUESTIONS AND COMMENTS ON AGENDA ITEMS

Mrs. McFarland noted that the third version of the budget was completed, which is available for the Board and any resident who would like a copy.

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SPECIFIC ITEMS OF OLD BUSINESS

C3 Gardens

A plan was developed by C3 Gardens and the fee has been pai d. It will be put out for bid for the necessary plants and trees. The majority of the plants being installed are native and relatively low maintenance. M rs. Maline will work with vendors regarding a price based on the plan created by C3 Gardens, and if there are any issues that need Board approval, they will be addressed at the next meeting.
After a brief discussion, on a MOTION by Mrs. Grado and a second by Mrs. Aitkenhead, the Board unanimously approved the purchase and installation of the plantings, in an amount not to exceed $30,000 .

Trees Along the Roadway

Luanne Kerins suggested that street trees be put along the roadways in Key Marco, such as Hawaiian Hibiscus (Mahoe), which grows quickly and is quite beautiful.  Royal Poinciana's  were also suggested  for  these areas.  Mrs. Kerins and M rs. Maline will survey the  roadway to determine some suggested spots where trees could be placed, and bring this information to the Board along with costs for the trees, as well as other areas where the sod could be replaced with rock or other materials.

On a MOTION by Mrs. McFarland and a second by Mrs. Grado, the Board unanimously approved the installation of riprap under the Bougainville at the plantation ruins.
Additionally, Mrs. Kerins and Mrs. Maline will discuss the use of ice plants in certain areas.

Road Use Consultants

Three consultants have been contacted regarding this road use issue. Fishkind returned a proposal for $7,500 and Mrs. Maline is waiting on one further proposal, and the third declined to provide one. Mrs. McFarland gave a brief overview of the lengthy discussion held at the previous meeting on this issue, and the options available. The process is being taken step by step and at any time the Board can decide not to go any further with it. In the past 18 months approximately $35,000 has been spent consulting with attorneys on this issue.

After a discussion among the Board members regarding this and the attendant issues involved,

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a MOTION was made by Mrs. Grado and seconded by Mrs. Parkes to have Mrs. Maline hire a consultant to go forward with a proposal on the road use issue in the amount of $7,500 or less. The Motion passed unanimously.

District Counsel's Report

(This item was taken out of order to accommodate Mr. Urbancic.)

FEMA Funding Agreement

An additional form has been received from FEMA which is very cumbersome, but Mr. Urbancic indicated that there was no means to negotiate it, and he recommended that Key Marco go forward with it. Mrs. McFarland recommended that all the supervisors should read through it.

Mr. Urbancic reminded the Board members that a quorum would be needed at the August meeting to approve the budget, and then left the meeting.

SPECIFIC ITEMS OF NEW BUSINESS

Golf Cart

On a MOTION by Mrs. Aitkenhead and a second by Mrs. Grado, the Board unanimously authorized Mrs. Maline to do the research on purchasing a golf cart for her use.
Mrs. Maline will bring the information to the Board for approval at a later date.

Gate Cameras

New cameras will be purchased to replace the older ones that do not work as they should. They will monitor other safety issues as well as capturing pictures of license plates.
On a MOTION by Mrs. Grado and a second by Mrs. Parkes, the Board unanimously approved Mrs. Maline and Mr. Kerins to purchase a five camera system for the gatehouse in an amount not to exceed $1,500.

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REPORTS

District Manager, Katie Maline

Financials
Mrs. Maline continues to work with lnframark to transition to the new system of financials, and expects to have a cleaner set for the Board the following month.

Street lights
Mrs. Maline is working with LCEC and construction plans are being drafted to connect Key Marco street lights to the LCEC meters. The plans will then go out for bid to determine costs. The lights that are out are continuing to be worked on. Mrs. Maline will bring a count to the Board at the following meeting on lights that continue to be out or have been repaired, with the exception of those that need to be hooked up to LCEC.

Annual Maintenance/Gates
Mrs. Maline recommends signing an annual maintenance contract with Cypress for the gates which will save money in the long run. They Board agreed to this decision.

Street Signs Update
The signs have all been painted and stop signs and other types of signs have been replaced where necessary. All signs have been straightened up and leveled.

Asphalt Repair
The asphalt washout repair at the marina has been completed by Mr. Maline. In the future Mrs. Maline will advise the Board in advance if his services are needed.

Engineering RFP
Mrs. Maline plans to submit this information to the Naples Daily News, requesting proposals from engineering firms for the upcoming road project. Mr. Urbancic continues to review the process.

PROPOSED 2018-2019 BUDGET

Draft 3 of the Budget was presented to the Board, and Mrs. Maline advised that they can adjust the budget today as long as they do not affect the bottom line.  The Board agreed that too many corrections were required and that they would set the next meeting for June 5th at 8:30 which would allow time for those changes to be made.

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SUPERVISORS REQUESTS AND COMMENTS

AUDIENCE REQUESTS AND COMMENTS
No further comments were received from the audience.

ADJOURNMENT
The meeting was then adjourned at 9:56 a.m. on a MOTION by Mrs. Grado and a second by
Mrs. Parkes.

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KEY MARCO COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
JUNE 5, 2018

(Not Approved)

The Board of Directors of the Key Marco Community Development District met on Tuesday, June 5, 2018, at 8:30 a.m. at the Key Marco Community Center, Marco Island, Florida.

APPEARANCES:

ALSO PRESENT:

Maureen McFarland, Chairman/Treasurer Mary Beth Schewitz, Vice-Chairman
Corrie Grado, Supervisor, Assistant Secretary Dawn Aitkenhead, Assistant Secretary

Katie Maline, Manager
Greg Urbancic, Board Counsel

CALL TO ORDER/ROLL CALL

With four supervisors in attendance, a quorum was present.

On a MOTION by Mrs. Schewitz and a second by Mrs. Grado, the Agenda was unanimously approved by the Board.

AUDIENCE QUESTIONS AND COMMENTS ON AGENDA ITEMS

No comments or questions were received from the audience.

SPECIFIC ITEMS OF OLD BUSINESS

None.

SPECIFIC ITEMS OF NEW BUSINESS

Resignation of Johanna Parkes from the Board

On a MOTION by Mrs. McFarland and a second by Mrs. Grado, the Board unanimously accepted M rs. Parkes' resignation from the Board.

Appointment of Jim Prange to the Board

On a MOTION by Mrs. McFarland and a second by Mr. Grado, the Board unanimously agreed to the appointment of Mr. Prange to serve for the remainder of Mrs. Parkes' term.

Resolution 2018-03 Redesignating Officers

On a MOTION by Mrs. McFarland and a second by Mrs. Grado, Resolution 2018-03 was unanimously accepted by the Board, designating Mr. Prange to the position of assistant secretary formerly held by Mrs. Parkes for the remainder of that term.

SUPERVISORS REQUESTS AND COMMENTS

Mrs. McFarland reminded Mrs. Maline that they wished to have a full report on the street lights at the upcoming regular June meeting on the 21st·

The agenda and the back-up must be posted seven days prior to the meeting by law. If back up materials come in after that one-week deadline, they can be posted when received.

M rs. Maline will have a list of the five supervisors and when their terms end by the June 21
meeting.

REPORTS

District Counsel

Website ADA Requirements

Mr. Urbancic recently heard that a CDD was sued over its website on the ADA issue, and he will get more information on this and provide it to the Board.  The CDD website was reformatted the previous year to assure compl iance with all ADA requirement s.

Legislative Bills

Several bills have recently gone through the Legislature regarding CDDs, most of which have failed. If Mr. Prange is able to be at the next meeting, Mr. Urbancic will provide a brief overview for him regarding Board member obligations and restrictions.

District Manager

2018-2019 Proposed Budget

Mrs. McFarland explained that the assessment will be $4,700 again this year. It is estimated that with this budget, Key Marco will have approximately $750,000 in reserves. These numbers do not include the FEMA reimbursement.

The expenses will total $650,000 in this year's budget, while the income will total $612,000
with the discounts applied.

It is expected that the updating of the roads over the next ten years will cost approximately
$1,000,000, and the question becomes should present residents pay for the roadway for future residents. Mr. Urbancic agreed that one year's operating expenses was a healthy fund balance to have on hand.

Mrs. McFarland indicated that 30 percent of the budget goes to administration, and 30 percent goes to Landscaping.

The Administration category was explained, and the process of all bill payments was noted. Professional services were gone through and explained as well, and the budgeted amounts were deemed to be sufficient.

Mr. Urbancic advised that under Chapter 189 of the Statutes the Board can publish meeting dates for the entire year ahead of time in one advertisement.

Maintenance and landscaping were reviewed including contractual services and all that entails, including irrigation. The irrigation PVC pipes are 20+ years old, and that line item was increased to handle any breaks that may occur.

31 percent of the money the CDD collects is given to the HOA to pay for the maintenance and repairs of the wells that are on HOA property.

$50,000 has been allocated in the budget for road repair, and the utilities line item has been increased to finish converting the street lights to LCEC metering.
Access Control is for repair and maintenance as well as the electronics inside the gate house and the security company. The Board continues to discuss and consider the options with in­ house security.

On a MOTION by Mrs. McFarland and a second by Mrs. Schewitz, and with the correction of the date for the approval of the proposed budget and to set the public hearing for the 16th of August, Resolution 2018-04 was unanimously approved by the Board.

ADJOURNMENT
On a MOTION by Mrs. Grado and a second by Mrs. McFarland the meeting was adjourned at
9:30 a.m.

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KEY MARCO COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS REGULAR MEET
JUNE 21, 2018

(Not Approved)

The Board of Directors of the Key Marco Community Development District met on Thurspay, June 21, 2018, at the Key Marco Community Center, Marco Island, Florida.

APPEARANCES	Maureen McFarland, Chairman, Treasurer
Corrie Grado, Assistant Secretary Dawn Aitkenhead, Assistant Secretary
Mary Beth Schewitz, Assistant Secretary

ALSO PRESENT:	Katie Maline, Manager
Greg Urbancic, Counsel for the Board

CALL TO ORDER/ROLL CALL

Mrs. Aitkenhead thanked Mrs. McFarland for her dedication and the amount of work she does for the Key Marco CDD Board.

Four supervisors were in attendance, which constituted a quorum.

APPROVAL  OF AGENDA

On a MOTION by Mrs. Grado and a second by Mrs. Aitkenhead, the agenda was unanimously approved by the Board.

AUDIENCE QUESTIONS AND COMMENTS ON AGENDA ITEMS

Mr. Tsandoulas questioned the amount of money spent on attorneys' fees and if approval had been received for it, and Mrs. Maline explained why it was noted as it was on the financi.als and Mrs. McFarland added that the Boar,d continued to give approval for her to work with counsel

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about the COD dissolution and charging for entry into Key Marco. Mrs. McFarland requested that if Mr. Tsandoulas had administrative questions to review them with Mrs. Maline outside of the regular meetings.

Mr. Urbancic suggested that they could ratify those expenses if there was any question about them, and on a MOTION by Mrs. McFarland and a second by Mrs. Grado, the Board unanimously ratified the continued work with counsel on these issues, until such time .as they decided to go no further with it.

SPECIFIC ITEMS OF OLD BUSINESS

Update on FEMA

FEMA has acknowledged receipt of the Subgrant Agreement packet submitted for the first project.

Mrs. Maline will provide the Board with a simple chart on the projects Key Marco is working on with FEMA. This will be in the Board's packet for the next meeting.

Policy on COD Payments

Mrs. McFarland reiterated the COD payment policy for those present, noting that the COD can only pay for work done on COD property. Mr. Urbancic agreed that this was the case, and the only exception would be with the land lease agreement which the COD maintains as there is a benefit to it.

Mrs. Maline noted that there is a 2016 Ground Lease Agreement between the COD and the HOA regarding HOA maintenance area that the COD would maintain. However, it may have been terminated, and Counsel, along with Mrs. McFarland and Mrs. Maline, will look through the agreement and make that determination.

It was requested by Mrs. McFarland that Mrs. Maline provide each of the supervisors with a copy of the Ownership Legend map that indicates which properties are owned by the HOA and the COD.

Update on Guard House Roof

The permit application for the guard house roof was submitted to the City of Marco Island on March 4, 2018. It is still in review at the City's building department. Mrs. Maline will reach out to the City and the Contractor to find out what the hold up is.

Notices of Meetings

The notice of meetings is posted at the community center, and the HOA also sends out notices to residents of upcoming CDD meetings. It will continue to be posted in the entrance lane window and a small kiosk will be built for future postings.

SPECIFIC ITEMS OF NEW BUSINESS

Resignation of Mr. Prange

Due to concerns regarding conflicts of Interest, Mr. Prange has decided that he cannot serve on the Board. A formal letter of resignation is expected to be received in the near future. The Board will be advertizing the need for new Board members to the landowners.

REPORTS
District Counsel

ADA Compliance

Mr. Urbancic spoke about some of the renewed talk about ADA compliance on the website, noting that several counties on the East Coast and the city of the West Palm were involved in lawsuits regarding this compliance. He added that Key Marco had taken all the appropriate steps to bring their website into compliance and continues to monitor the website for compliance. In response to a question from Mr. Tsandoulas, Mrs. Maline explained that agenda packets must be retained for a full year on the website and the adopted budget's must be retained for two years as per Chapter 189.

Question on Agenda Packet

As it relates to the second paragraph of the agenda about appealing a decision of the Board, Mr. Urbancic indicated that this paragraph is necessary and he can provide the information on it to the Board.

District Manager

C3 Gardens / Landscape Proposals

The proposal from Crawford came in at $57,000 which exceeds the $30,000 not-to-exceed amount set by the Board at the May 17 meeting. At that point other bid requests were made, and one was received from Terracon Landscape Construction at $43,800 . A third contractor is sending in a bid as well.

After further discussion, a MOTION was made by Mrs. Grado and a seconded by Mrs. Sc::hewitz approving Mrs. Maline and Mrs. Aitkenhead to secure the most responsive and reasonable bid, not to exceed $50,000, for the plants and flowers for the gate house as soon as possible. The Motion was then unanimously approved.

Mrs. Kerins and M rs. Maline will get together and review the trees along the roadway with Jack from C3 Gardens.

Sidewalk Repair

Bids have gone out for this work on the exit side of the gate house. The first bid came in at
$8,205 from Quality  Enterprises.  The second bid was provided  by JES Tractor,  a gentleman whom contracts with the City of Marco Island. His proposal was for  $2,750.  .This work has been filed with FEMA as well.

Financials

The April financials were corrected as it relates to tax collector income, and the two-line items are now one. The land lease line item will be eliminated and those funds will be moved to the irrigation line item.

The payment from the insurance company was posted to the FEMA expense account . Separate accounts will be set up for the FEMA and insurance accounts going forward.

It was noted as well that 11 or 12 tax bills will go to the auction, and this is an average number.

Rentals and leases under Administration is for the records storage and was over-budgeted at
$1,500. The budget has been reduced for this line item.

Proposed Budget for Fiscal Year 2018-2019

The double entry from has been deleted from the new budget, and a financial overview was provided as well which notes that at year's end they should have about $900,000, depending on what is received from FEMA.

Street Lights

Work continues on street lights, and new sleeves are expected to arrive shortly so the n w tops can be put back on. The construction plans for the wiring and metering required by LCEC have been received. Mrs. Maline will provide a list of the streetlights and what needs to be done to them for the next meeting.

Miscellaneous Items

Mrs. Maline is waiting on proposals from different vendors for the golf cart. The strength of the new lighting at the gate house is being worked on.
Mrs. Aitkenhead will speak to Jack about the flower pots at the gate house. The Board members must turn in their Form l's to Mrs. Edwards before July 2. The Next report from Fishkind is expected to be received on the 22nd of June.
Some young people have been attempting to get into Key Marco to fish off the dock.
The residents were reminded to put any name on their list that they wish to be allowed in.

Landscape proposals

Mrs. Maline is preparing a request for proposal {RFP) to biding purposes for landscape maintenance. Crawford's contract ends February 2019.

Counsel advised that the bid request will have to be for the entire job, the general scope of services, and Mr. Urbancic will sign off on it before it is sent out.

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Notice of Landowners Meeting

The District is required to hold a meeting of the landowners of the District for the purpos of electing Board Supervisors for the District on a date established by the Board, which shall be noticed pursuant to Section 190.006(2) of the Florida Statutes.

This year, Seat 1, currently held by Maureen McFarland, Seat 4, held by Mary Beth Schewitz and Seat 5, currently held by Corrie Grado are subject to a landowner election.

Additionally, Seat 2, formally held by Jim Prange, is vacant.

On a MOTION by Mrs. McFarland and a second by Mrs. Grado, the Board unanimously approved Resolution 2018-5, designating November 15, 2018, at 8:30 a.m at the Key Marco Community Center, for the Landowners' Meeting.

Notice of Election

Mrs. Maline will send a formal request to the HOA asking if their distribution list can be used to send out an email asking people to think about putting their name out for the election in November, and also for someone to fill the seat that is presently open.

Cameras at Gates

The original camera selection did not have the clarity to read the license plates. The new system with enough cameras for the gates is about $1,500, with an additional $200 for cable.

On a MOTION by Mrs. Aitkenhead and a second by Mrs. Grado, the amount to be spent on this project was increased to $3,000 on the unanimous approval of the Board.

AUDIENCE QUESTIONS AND COMMENTS

M r. Tsandoulas was advised that $7,500 had been approved by the Board for Mr. Fishkind's work on the roadway use project.

SCHEDULE NEXT MEETING DATE AND TIME

Mrs. Grado moved and Mrs. McFarland seconded to skip the July Regular meeting.
The Budget Hearing is scheduled for Thursday, August 116, 2018 with the regular meeting to follow.

ADJOURNMENT

On a MOTION by Mrs. McFarland and a second by Mrs. Grado, the meeting was then adjourned at 10:00 a.m.

STATE   OF FLORIDA
DIVISION	OF EMERGENCY	MANAGEMENT

RICK SCOTT
Governor

WESLEY MAUL
Director

STATEWIDE MUTUAL AID AGREEMENT

This Agreement is between the FLORIDA DIVISION OF EMERGENCY MANAGEMENT ("Division") and the local government signing this Agreement (the "Participating Parties").  This agreement is based on the existence of the following conditions:
The State of Florida is vulnerable to a wide range of disasters that are likely to cause the disruption of essential services and the destruction of the infrastructure needed to deliver those services.
Such disasters are likely to exceed the capability of any one local government to cope with the emergency with existing resources.
Such disasters may also give rise to unusual technical needs that the local government may be unable to meet with existing resources, but that other local governments may be able to offer.
The Emergency Management Act, Chapter 252, provides each local government of the state the authority to develop and enter into mutual aid agreements within the state for reciprocal emergency aid and assistance in case of emergencies too extensive to be dealt with unassisted, and through such agreements to ensure the timely reimbursement of costs incurred by the local governments which render such assistance.
Pursuant to Chapter 252, the Division has the authority to coordinate assistance between local governments during emergencies and to concentrate available resources where needed.
Based on the existence of the foregoing conditions, the parties agree to the following:

ARTICLE I.

Definitions. As used in this Agreement, the following expressions shall have the following meanings:

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The "Agreement" is this Agreement, which shall be referred to as the Statewide Mutual Aid Agreement ("SMAA".)
The "Division" is the Division of Emergency Management

The "Participating Parties" to this Agreement are the Division and any and all special districts, educational districts, and other local and regional governments signing this Agreement.
The "Requesting Parties" to this Agreement are Participating Parties who request assistance during an emergency.
The "Assisting Parties" to this Agreement are Participating Parties who render assistance in an emergency to a Requesting Party.
The "State Emergency Operations Center" is the facility designated by the State Coordinating Officer to manage an:d coordinate assistance to local governments during an emergency.
The "Comprehensive Emergency Management Plan" is the biennial Plan issued by the Division in accordance with § 252.35(2)(a), Florida Statutes.
The "State Coordinating Officer" is the official whom the Governor designates, by Executive Order, to act for the Governor in responding to a disaster , and to exercise the powers of the Governor in accordance with the Executi ve Order, Chapter 252, Florida Statutes, and the State Comprehensive Emergency Management Plan.
The "Period of Assistance" is the time during which any Assisting Party renders assistance to any Requesting Party in an emergency, and shall include both the time necessary for the resources and personnel of the Assisting Party to travel to the place specified by the Requesting Party and the time necessary to return them to their place of origin or to the headquarters of the Assisting Party.
A "special district" is any local or regional governmental entity which is an independent special district within the meaning of section 189.012(3), Florida Statutes, regardless of whether established by local, special, or general act, or by rule, ordinance, resolution, or interlocal agreement.

An "educational district" is any school district within the meaning  of section  1001.30, Florida Statutes and any community school and state university within the meaning of section 1000.21, Florida Statutes.
An "interlocal agreement" is any agreement between local governments within the meaning of section 163.01(3)(a), Florida Statutes.
A "local government" is any educational district or any entity that is a "local governmental entity" within the meaning of section 11.45(1)(e), Florida Statutes.
Any expressions not assigned definitions elsewhere in this Agreement shall have the definitions assigned them by the Emergency Management Act.
ARTICLE II.

Applicability of the Ag:reemept. A Participating Party may request assistance under this Agreement for a "major" or "catastrophic disaster" as defined in section 252.34, Florida Statutes. If the Participating
Party has no other mutual aid agreement that covers a "minor" disaster or other emergencies too extensive to be dealt with unassisted, it may also invoke assistance under this Agreement for a "minor disaster" or other such emergencies.
ARTICLE III.

Ipyocatjop of the Ag:reemept. In the event of an emergency or threatened emergency, a Participating Party may invoke assistance under this Agreement by requesting it from any other Participating Party, or from
the Division if, in the judgment of the Requesting Party, its own resources are inadequate to meet the emergency.
Any request for assistance under this Agreement may be oral, but within five (5) calendar days must be confirmed in writing by the County Emergency Management Agency of the Requesting Party, unless the State Emergency Operations Center has  been activated  in response  to the emergency for which assistance is requested.

All requests for assistance under this Agreement shall be transmitted by County Emergency Management Agency of the Requesting Party to either the Division, or to another Participating Party.  If  the Requesting Party transmits its request for Assistance directly to a Participating Party other than the Division, the Requesting Party and Assisting Party shall keep the Division advised of their activities.
The Division shall relay any requests for assistance under this Agreement to such other Participating Parties as it may deem appropriate, and shall coordinate the activities of the Assisting Parties so as to ensure timely assistance to the Requesting Party. All such activities shall be carried out in accordance with the State's Comprehensive Emergency Management Plan.
Nothing in this Agreement shall be construed to allocate liability for the costs of personnel, equipment, supplies, services and other resources that are staged by the Division, or by other agencies of the State of Florida, for use in responding to an emergency pending the assignment of such personnel, equipment, supplies, services and other resources to an emergency support function/mission. The documentation, payment, repayment, and reimbursement of all such costs shall be rendered in accordance with the Comprehensive Emergency Management Plan, and general accounting best practices procedures and protocols.
ARTICLE IV.
Responsibilities of Bemiestjni:; Parties. To the extent practicable, all Requesting Parties seeking assistance under this Agreement shall provide the following information to the Division and the other
Participating Parties. In providing such information, the Requesting Party may use Form B attached  to this Agreement, and the completion of Form B by the Requesting Party shall be deemed sufficient to meet the requirements of this Article:
A description of the damage sustained or threatened;

An identification of the specific Emergency Support Function or Functions for which such assistance is needed;

A description of the specific type of assistance needed within each Emergency Support Function;
A description of the types of personnel, equipment, services, and supplies needed for each specific type of assistance, with an estimate of the time each will be needed;
A description of any public infrastructure for which assistance will be needed;

A description of any sites or structures outside the territorial jurisdiction of the Requesting Party needed as centers to stage incoming personnel, equipment, supplies, services, or other resources;
The place, date and time for personnel of the Requesting Party to meet and receive the personnel and equipment of the Assisting Party; and
A technical description of any communications or telecommunications equipment needed to ensure timely communications between the Requesting Party and any Assisting Parties.
ARTICLEV.

Responsihj)jtjes of Assistjn2 Partjes. Each Participating Party shall render assistance under this Agreement to any Requesting Party to the extent practicable that its personnel, e quipment , resources and
capabilities can render assistance. If a Participating Party which has received a request for  assistance under this Agreement determines that it has the capacity to render some or all of such assistance, it shall provide the following information to the Requesting Party and shall transmit it without delay to the Requesting Party and the Division. In providing such information, the Assisting Party may use Form B attached to this Agreement, and the completion of Form B by the Assisting Party shall be deemed sufficient to meet the requirements of this Article:
A description of the personnel, equipment, supplies and services it has available, together with a description of the qualifications of any skilled personnel;
An estimate of the time such personnel, equipment, supplies, and services will continue to be available;

An estimate of the time it will take to deliver such personnel, equipment, supplies , and services at the date, time and place specified by the Requesting Party;
A technical description of any communications and telecommunications equipment available for timely communications with the Requesting Party and other Assisting Parties; and
The names of all personnel whom the Assisting Party designates as Supervisors.

The estimated costs of the provision of assistance (use FEMA's Schedule of Equipment Rates spreadsheet attached to Form B.)
ARTICLE VI.

Repditjop of Assjstapce. After the Assisting Party has delivered its personnel, equipment, supplies, services, or other resources to the place specified by the Requesting Party, the Requesting Party shall give
specific assignments to the Supervisor(s) of the Assisting Party, who shall be responsible for directing the performance of these assignments. The Assisting Party shall have authority to direct the manner in which the assignments are performed. In the event of an emergency that affects the Assisting  Party,  all  personnel , equipment, supplies, services and other resources of the Assisting Party shall be subject to recall by the Assisting Party upon not less than five (5) calendar days' notice or, if such notice is impracticable, as much notice as is practicable under the circumstances.
For operations at the scene of catastrophic and major disasters, the Assisting Party shall to the fullest extent practicable give its personnel and other resources sufficient equipment and supplies to make them self-sufficient for food, shelter, and operations unless the Requesting Party has specified the contrary. For minor disasters and other emergencies , the Requesting Party shall be responsible to provide food and shelter for the personnel of the Assisting Party unless the Requesting Party has specified the contrary. In its request for assistance the Requesting Party may specify that Assisting Parties send only self-suf ficient personnel or self-sufficient resources.
Unless the Requesting Party has specified the contrary, it shall to the fullest extent practicable ,

coordinate all communications between its personnel and those of any Assisting Parties, and shall determine all frequencies and other technical specifications for all communications and telecommunications equipment to be used.
Personnel of the Assisting Party who render assistance under this Agreement shall  receive their usual wages, salaries and other compensation, and shall have all the duties, responsibilities, immunities, rights, interests, and privileges incident to their usual employment. If personnel of the Assisting Party hold local licenses or certifications limited to the county or municipality of issue, then the Requesting Party shall recognize and honor those licenses or certifications for the duration of the support.
ARTICLE VII.
Procedures for Rejmhursement. Unless the Division or the Assisting Party, as the case may be, state the contrary in writing, the ultimate responsibility for the reimbursement of costs incurred under this
Agreement shall rest with the Requesting Party, subject to the following conditions and exceptions:

In accordance with this Agreement, the Division shall pay the costs incurred by an Assisting Party in responding to a request that the Division initiates on its own, and not for another  Requesting Party.
An Assisting Party shall bill the Division or other Requesting Party as soon as practicable, but not later than thirty (30) calendar days after the Period of Assistance has closed. Upon the request of any  of the concerned Participating Parties, the State Coordinating Officer may extend this deadline for cause.
If the Division or the Requesting Party protests any bill or item on a bill from an Assisting Party, it shall do so in writing as soon as practicable, but in no event later than thirty (30) calendar days after the bill is received. Failure to protest any bill or billed  item in writing within thirty (30) calendar days shall constitute agreement to the bill and the items on the bill and waive the right to contest the bill.
If the Division protests any bill or item on a bill from an Assisting Party, the Assisting Party shall have thirty (30) calendar days from the date of protest to present the bill or item to the original

Requesting Party for payment, subject to any protest by the Requesting Party.

If the Assisting Party cannot reach a mutual agreement with the Division or the Requesting Party to the settlement of any protested bill or billed item, the Division, the Assisting Party, or the Requesting Party may elect binding arbitration to determine its liability for the protested bill  or  billed item in accordance with Section F of this Article.
If the Division or a Participating Party elects binding arbitration, it may select as an arbitrator

any elected official of another Participating Party, or any other official of another  Participating  Party whose normal duties include emergency management, and the other Participating Party shall also select such an official as an arbitrator, and the arbitrators thus chosen shall select another such official as a third arbitrator.
The three (3) arbitrators shall convene by teleconference or videoconference within thirty (30) calendar days to consider any documents and any statements or arguments by the Department, the Requesting Party, or the Assisting Party concerning the protest, and shall render a decision in writing not later than ten (10) business days after the close of the hearing. The decision of a majority  of  the arbitrators shall bind the parties, and shall be final.
If the Requesting Party has not forwarded a request through the Division, or if an Assisting Party has rendered assistance without being requested to do so by the Division, the Division shall not be liable for the costs of any such assistance. All requests to the Federal Emergency Management Agency (FEMA) for the reimbursement of costs incurred by any Participating Party shall be made by and through the Division.
If FEMA denies any request for reimbursement of costs which the Division has already advanced to an Assisting Party, the Assisting Party shall repay such costs to the Division, but the Division may waive such repayment for cause.
ARTICLE VIII.

Costs EJi2ihle for Beimhursement. The costs incurred by the Assisting Party under this Agreement shall be reimbursed as needed to make the Assisting Party whole to the fullest extent practicable.
Employees of the Assisting Party who render assistance under this Agreement shall be entitled to receive from the Assisting Party all their usual wages, salaries, and any and all other compensation for mobilization, hours worked, and demobilization . Such compensation shall include any and all contributions for insurance and retirement, and such employees shall continue to accumulate
seniority at the usual rate. As between the employees and the Assisting Party, the employees  shall  have all the duties, responsibilities, immunitie,s rights, interests and privileges incident to their usual employment. The Requesting Party shall reimburse the Assisting Party for these costs of employment.
The costs of equipment supplied by the Assisting Party shall be reimbursed at the rental rate established  in  FEMA  ' s  Schedule  of  Equipment  Rates  (attached  to  Form  B),  or  at  any  other rental rate agreed to by the Requesting  Party. In order to be eligible for reimbursement, equipment must be in actual operation performing eligible work. The labor costs of the operator are not included in the rates and should be approved separately from equipment costs. The Assisting Party shall pay for fuels, other consumable supplies, and repairs to its equipment as needed to keep the equipment in a state of operational readiness. Rent for the equipment shall be deemed to include the cost of fuel and other consumable supplies, maintenance, service, repairs, and ordinary wear and tear. With the consent of the Assisting Party, the Requesting Party may provide  fuels, consumable supplies,  maintenance,  and  repair  services  for such equipment at the site. In that event, the Requesting Party may deduct the actual costs of such fuels, consumable supplies, maint enance, and services from the total costs otherwise payable to the Assisting Party. If the equipment is damaged while in use under this Agreement and the Assisting Party receives payment for such damage under any contract of insurance, the Requesting Party may deduct such payment from any item or items billed by the Assisting Party for any of the costs for such damage that may otherwise be payable.

The Requesting Party shall pay the total costs for the use and consumption of any and all consumable supplies delivered by the Assisting Party for the Requesting Party under this Agreement.  In the case of perishable supplies, consumption shall be deemed to include  normal  deterioration, spoilage and damage notwithstanding the exercise of reasonable care in its storage and use. Supplies remaining unused shall be returned to the Assisting Party in usable condition upon the close of the Period of Assistance, and the Requesting Party may deduct the cost of such returned supplies from the total costs billed by the Assisting Party for such supplies. If the Assisting Party agrees, the Requesting Party  may also replace any and all used consumable supplies with like supplies in usable condition and of like grade, quality and quantity within the time allowed for reimbursement under this Agreement.
The Assisting Party shall keep records to document all assistance rendered under this Agreement. Such records shall present information sufficient to meet the audit requirements specified in the regulations of FEMA and any applicable circulars issued by the State of Florida Office  of  Management and Budget. Upon reasonable notice, the Assisting Party shall make its records available to the Division and the Requesting Party for inspection or  duplication  between 8:00 a.m. and 5:00 p.m. on all weekdays, except for official holidays.
ARTICLE IX.

Tpsurapce. E ac h Participating Party shall determine for itself what insurance to procure, if any. With the exceptions in this Article, nothing in this Agreement shall be construed to require any Participating Party
to procure insurance.

Each Participating Party shall procure employers' insurance meeting the requirements of the Workers ' Compensation Act, as amended, affording coverage for any of its employees who may  be injured while performing any activities under the authority of this Agreement, and shall file with the Division a certificate issued by the insurer attesting to such coverage.
Any Participating Party that elects additional insurance affording liability coverage for any

activities that may be performed under the authority of this Agreement shall file with the Division a certificate issued by the insurer attesting to such coverage.
Any Participating Party that is self-insured with respect to any line or lines of insurance shall file with the Division copies of all resolutions in current effect reflecting its determination to act as a self­ insurer.
Subject to the limits of such liability insurance as any Participating Party may elect to procure, nothing in this Agreement shall be construed to waive, in whole or in part, any immunity any Participating Party may have in any judicial or quasi-judicial proceeding.
Each Participating Party which renders assistance under this Agreement shall be deemed to stand in the relation of an independent contractor to all other Participating Parties, and shall not be  deemed to be the agent of any other Participating Party.
Nothing in this Agreement shall be construed to relieve any Participating Party of liability for its own conduct and that of its employees.
Nothing in this Agreement shall be construed to obligate any Participating Party to indemnify any other Participating Party from liability to third parties.
ARTICLEX.
General Reguirements.	Notwithstanding anything to the contrary elsewhere in this Agreement , all Participating Parties shall be subject to the following requirements in the performance of this Agreement:
To the extent that assistance under this Agreement is funded by State funds, the obligation of any statewide instrumentality of the State of Florida to reimburse any Assisting Party under this Agreement is contingent upon an annual appropriation by the Legislature.
All bills for reimbursement under this Agreement from State funds shall be submitted in detail sufficient for auditing purposes . To the extent that such bills represent costs incurred for travel, such bills shall be submitted in accordance with section 112 .061, Florida Statutes , and any applicable

requirements for the reimbursement of state employees for travel costs.

All Participating Parties shall allow public access to all documents, papers, letters or other materials subject to the requirements of the Public Records Act, as amended, and made or received by any Participating Party in conjunction with this Agreement.
No Participating Party may hire employees in violation of the employment restrictions in the Immigration and Nationality Act, as amended.
No costs reimbursed under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Legislature of the State of Florida or any of its agencies.
Any communication to the Division under this Agreement shall be sent to the Director, Division of Emergency Management, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100. Any communication to any other Participating Party shall be sent to the official or officials specified by that Participating Party on Form C attached to this Agreement. For the purpose of this Section, any such communication may be sent by the U.S. Mail, e-mail, or by facsimile.
ARTICLE XI.

Effect of Avreement.	Upon its execution by a Participating Party, this Agreement shall have the following effect with respect to that Participating Party:
The execution of this Agreement by any Participating Party which is a signatory to the Statewide Mutual Aid Agreement of 1994 shall terminate the rights, interests, duties, and responsibilities and obligations of that Participating Party under that agreement, but such termination shall not affect the liability of the Participating Party for the reimbursement of any costs due under that agreement, regardless of whether billed or unbilled.
The execution of this Agreement by any Participating Party which is a signatory to the Public Works Mutual Aid Agreement shall terminate the rights, interests, duties, responsibilities and obligations of that Participating Party under that agreement, but such termination shall not affect the liability of the

Participating Party for the reimbursement of any costs due under that agreement, regardless of whether billed or unbilled.
Upon the activation of this Agreement by the Requesting Party, this Agreement shall supersede any other existing agreement between it and any Assisting Party to the extent that the former may be inconsistent with the latter.
Unless superseded by the execution of this Agreement in accordance with Section A of this Article, the Statewide Mutual Aid Agreement of 1994 shall terminate and cease to have legal existence after June 30, 2001.
Upon its execution by any Participating Party, this Agreement will continue in effect for one

(1) year from its date of execution by that Participating Party, and it shall automatically renew each year after its execution, unless within sixty (60) calendar days before  that  date  the  Participating  Party notifies the Division, in writing, of its intent to withdraw from the Agreement.
The Division shall transmit any amendment to this Agreement by sending the amendment to all Participating Parties not later than five (5) business days after its execution by the Division. Such amendment shall take effect not later than sixty (60) calendar days after the date of its execution by the Division, and shall then be binding on all Participating Parties. Notwithstanding the preceding sentence, any Participating Party who objects to the amendment may withdraw from the Agreement by notifying  the Division in writing of its intent to do so within that time in accordance with Section E of this Article.
ARTICLE XII.

Interpretation and Application of Ai:reement. The interpretation and application of this Agreement shall be governed by the following conditions:
The obligations and conditions resting upon the Participating Parties under this Agreement are not independent, but dependent.
Time shall be of the essence of this Agreement, and of the performance of all conditions,

obligations, duties, responsibilities, and promises under it.

This Agreement states all the conditions, obligations, duties, responsibilities, and promises of the Participating Parties with respect to the subject of this Agreement, and there are no conditions, obligations, duties, responsibilities, or promises other than those expressed in this Agreement.
If any sentence, clause, phrase, or other portion of this Agreement is ruled unenforceable or invalid, every other sentence, clause, phrase, or other portion of the Agreement shall remain in full force and effect, it being the intent of the Division and the other Participating Parties that every portion of the Agreement shall be severable from every other portion to the fullest extent practicable. The Division reserves the right, at its sole and absolute discretion, to change, modify, add, or remove portions of any sentence, clause, phrase, or other portion of this Agreement that conflicts with state law, regulation, or policy. If the change is minor, the Division will notify the Participating Party of the change and such changes will become effective immediately; therefore, please check these terms periodically for changes.  If the change is substantive, the Participating Party may be required to execute the Agreement with the adopted changes. Your continued or subsequent use of this Agreement following the posting of minor changes to this Agreement will mean you accept those changes.
The waiver of any obligation or condition in this Agreement by a Participating Party shall not be construed as a waiver of any other obligation or condition in this Agreement.
NOTE: On February 26, 2018, this Agreement was modified by the Division of Emergency Management. This document replaces the August 20, 2007 edition of the Statewide Mutual Aid Agreement; however, any and all Agreements previously executed shall remain in full force and effect. Any local government, special district, or educational institution which has yet to execute this Agreement should use the February 26, 2018 edition/or the purposes of becoming a signatory.
IN WITNESS WHEREOF, the Participating Parties have duly executed this Agreement on the date specified below:

FOR ADOPTION BY A COUNTY

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By:-------------
Director

Date: -	-	-	-	-	-	-	-	-	-	-	-

ATTEST:
CLERK OF THE CIRCUIT COURT

BOARD OF COUNTY COMMISSIONERS
OF 	COUNTY, STATE OF FLORIDA

By: _ _ _

_ _ _

_ _ _ _ _ _

By: 	_

Deputy Clerk	Chairman

Date: _ _ _

_ _ _

_ _ _ _ _ _

Approved as to Form:

By: _ _ _ _

_ _ _

_ _ _ _ _

County Attorney

FOR ADOPTION BY A CITY

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By:-------------
Director

Date: 	_

ATTEST: CITY CLERK
By: 	_

Title: 	_

CITY OF ----------
STATE OF FLORIDA

By :	-	-	-	-	-	-	-	-	-	-	-

Title: 	_

Date: 	_

Approved as to Fonn:

By: 	_
City Attorney

FOR ADOPTION BY AN EDUCATIONAL DISTRICT

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By: --------------
Director

Date: 	_

-   -	-	-	-	-	-	-	-	-
STATE OF FLORIDA

SCHOOL DISTRICT,

By: 	_

Title: 	_

By: -   -	-	-	-	-	-	-	-	-	-

Title: 	_

Date: 	_

Approved as to Form:

By: _ _ _ _

_ _ _ _ _

_ _ _

Attorney for District

FOR ADOPTION BY A COMMUNITY COLLEGE OR STATE UNIVERSITY

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By:-------------
Director

Date: 	_

ATTEST:		BOARD OF TRUSTEES
OF_ _ _ _ _ _ _ _ _ _ _ _ _ _ _	
		COMMUNITY COLLEGE, STATE OF FLORIDA	
		
BOARD OF TRUSTEES
OF_ _ _ _ _ _ _ _ _ _ _ _ _ _	
		UNIVERSITY , STATE OF FLORIDA	

By: _ _ _ _ _ _ _ _	
_ _ _ _	
By: _ _ _ _ _ _ _ _ _ _ _ _	
Clerk		Chairman	

Date: _ _ _ _

_ _ _ _

_ _ _ _

Approved as to Form:

By: -	-	-	-	-	-	-	-	-	-	­
Attorney for Board

FOR ADOPTION BY A SPECIAL DISTRICT

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By:-------------
Director

Date: _ _ _

_ _ _

_ _ _

_ _ _

-   -	-	-	-	-	-	-	-	-
STATE OF FLORIDA

SPECIAL DISTRICT,

By: 	_

By: -	-	-	-	-	-	-	-	-	-	-

Title: 	_

Title: _ _ _

_ _ _

_ _ _ _ _

Date: 	_

Approved as to Fonn:

By: _ _

_ _ _

_ _ _

_ _ _ _

Attorney for District

FOR ADOPTION BY AN AUTHORITY

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By:-------------
Director

Date: _ _ _ _ _ _ _ _

_ _ _ _

ATTEST:	BOARD OF TRUSTEES OF

AUTHORITY, STATE OF FLORIDA

By: _

_ _ _

_ _ _

_ _ _ _ _

By   : -	-	-	-	-	-	-	-	-	-	-	-

Clerk	Chairman

Date: _ _ _

_ _ _ _ _ _

_ _ _

Approved as to Form:

By: - - - - - - - - - - - ­
Attorney for Board

FOR ADOPTION BY A NATIVE AMERICAN TRIBE

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By:-------------
Drector

Date: _ _ _

_ _ _

_ _ _ _ _ _

ATTEST:	TRIBAL COUNCIL OF THE TRIBE OF FLORIDA

By: _ _ _ _ _ _

_ _ _

_	By: _ _ _ _ _

_ _ _ _ _ _ _

Council Clerk	Chairman

Date: 	_ Approved as to Form:

By :	-	-	-	-	-	-	-	-	-	-	-
Attorney for Council

FOR ADOPTION BY A COMMUNITY DEVELOPMENT DISTRICT

STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT

By: --------------
Director

Date: _ _ _

_ _ _

_ _ _ _ _

COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA

B y:	-	-	-	-	-	-	-	-	-	-	-	-	- By :	-	-	-	-	-	-	-	-	-	-	-	-	-	-	-

Title: _ _ _

_ _ _

_ _ _

_ _ _ _

Title: _ _ _ _

_ _ _

_ _ _ _ _

_ _ _

Date: _ _ _

_ _ _ _ _

_ _ _

_ _ _ _

Approved as to Form:

By  : _    _	_	_

_	_	_	_	_	_

_	_	_	_

Attorney for District

Date: _ _

_ _ _

_ _ _

_ _ _ _ _

FORMC

CONTACT INFORMATION FOR AUTHORIZED REPRESENTATIVES

Name of Government:- - - - - - - - - - - - - - - - - - - - - - - -
Mailing Address:	 	

Authorized Representative Contact Information
Primary Authorized Representative
Name:		 Title:		 Address:           	

Day Phone:	 	 Facsimile:	 	
1st Alternate Authorized Representative

Night Phone:    	 Email:	 	

Name:		 Title:		 Address:           	

Day Phone:	 	 Facsimile:	 	
2nd Alternate Authorized Representative

Night Phone:    	 Email:	 	

Name:		 Title:		 Address:           	

Day Phone:	 	 Facsimile:	 	

Night Phone:    	 Email:	 	

***PLEASE UPDATE AS ELECTIONS OR APPOINTMENTS OCCUR***

SAMPLE AUTHORIZING RESOLUTION FOR ADOPTION OF
STATEWIDE MUTUAL AID AGREEMENT

RESOLUTION  NO. ---
WHEREAS, the State of Florida Emergency Management Act, Chapter 252, authorizes the State and its political subdivisio ns to provide emergency aid and assistance in the event of a disaster or emergency; and

WHEREAS, the statutes also authorize the State to coordinate the provision of any equipment, services, or facilities owned or organized by the State or it political subdivisions for use in the affected area upon the request of the duly constituted authority of the area; and

WHEREAS, this Resolution authorizes the request, provision, and receipt of interjurisdictional mutual assistance in accordance with the Emergency Management Act, Chapter 252, among political subdivisions within the State; and

NOW, THEREFORE, be it resolved by 	_

---------------------

that in order to maximize the prompt, full and effective use of resources of all participating governments in the event of an emergency or disaster we hereby adopt the Statewide Mutual Aid Agreement which is attached hereto and incorporated by reference.

ADOPTED BY:	 	 DATE:	  	
I certify that the foregoing is an accurate copy of the Resolution adopted by
_  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _  _	on	_	_	_	_	_	_	_	_	_	_

BY: _ _ _ _

_ _ _ _

_ _ _ _ _ _ _

TITLE: _ _ _

_ _ _ _ _

_ _ _ _ _

DATE: 	_

24

Attachment 1
STATEWIDE  MUTUAL AID AGREEMENT
Type or print all information except signatures Form B	
PART I
TO BE COMPLETED BY THE REQUESTING PARTY	
Date:		!f ime:	HRS I
(local)	Mission No:	

Point of Contact:	/ Teleohone No:	I	E-mail / address:	
Reauesting Party:		Assisting Party:		
Incident Reauirina Assistance: I	

Type of Assistance/Reso urcesNeeded (use Part IV for additional space)	
	
I	ILo  cat oi n I
Date & Time Resources
Needed:	(address):	
Approximated Date/Time Resources Released:		
Authorized Official's Name:  I	I Signature:		
Title:   I	I Agency: I	
PART II
TO BE COMPLETED BY THE ASSISTING PARTY	

Contact Person:	I Telephone  No: I	E-mail I
address:	

Type of Assistance Available:		

Date & Time Resources Available	I To:		

Location (address):		

Approximate Total cost for mission:	
$	

Travel: $	
Personnel: $	Equipment &
Materials:	$	I Contract Rental: $	
Logistics Required from Requesting Party	Yes n	(Provide information on attached Part IV)	Non	
Authorized Official's Name: I	Title:	I	

Date:		
Signature:		
Local Mission No:		
PART III
TO BE COMPLETE. D BY THE REQUESTING PARTY	
AuthorizedOfficial's Name:		
Title:		
Signature : I	
Agency:		

PART IV
STATEWIDE  MUTUAL AID AGREEMENT
Type or print all information except signatures Form B (continued)	

MISCELLANEOUS ITEMS/ OTHER MISSION INFORMATION	

FEMA's SCHEDULE OF EQUIPMENT RATES

DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY RECOVERY DIRECTORATE
PUBLIC ASSISTANCE DIVISION
WASHINGTON,  D.C. 20472

The rates on this Schedule of Equipment Rates are for applicant-owned equipment in good mechanical condition, complete with all required attachments. Each rate covers all costs eligible under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. § 5121, et seq., for ownership and operation of equipment, including depreciation, overhead , all maintenance, field repairs, fuel, lubricants, tires, OSHA equipment and other costs incidental to operation. Standby equipment costs are not eligible.
Equipment must be in actual operation performing eligible work in order for reimbursement to be eligible. LABOR COSTS OF OPERATOR ARE NOT INCLUDED in the rates and should be approved separately from equipment costs.
Information regarding the use of the Schedule is contained in 44 CFR § 206.228 Allowable Costs.  Rates for equipment not listed will be furnished by FEMA upon request Any appeals shall be in accordance with 44 CFR § 206.206 Appeals.
THESE RATES ARE APPLICABLE TO MAJOR DISASTERS AND EMERGENCIES DECLARED BY THE PRESIDENT ON OR AFTER SEPTEMBER 15, 2010.
Cost
Code	Equipment	Specification	Capacity/Size	HP	Notes	
Unit	
Rate	
8490	Aerial Lift, Self-Propelled	Max. Platform Heiaht	37 ft	to 15	Articulated, Telescooina, Scissor.	hour	$8.25	
8491	Aerial Lift, Self-Prooelled	Max. Platform Heiaht	60 ft	to 30	Articulated Telescooino, Scissor.	hour	$12.25	
8492	Aerial Lift, Self-Propelled	Max. Platform Heiaht	70 ft	to 50	Articulated Telescooina, Scissor.	hour	$21.00	
8493	Aerial Lift, Self-Prooelled	Max. Platform Heiaht	125 ft	to 85	Articulated and Telescooino.	hour	$55.00	
8494	Aerial Lift, Self-Prooelled	Max. Platform Heiaht	150 ft	to 130	Articulated and Telescooina.	hour	$67.00	

8486	
Aerial Lift, Truck Mntd	
Max. Platform Heiaht	
40 ft		Articu lated and Telescoping. Add to Truck rate for total rate.	
hour	
$6.75	

8487	
Aerial Lift Truck Mntd	
Max. Platform Heiaht	
61 ft		Articulated and Telescoping. Add to Truck rate for total rate.	
hour .	
$12.25	

8488	
Aerial Lift, Truck Mntd	
Max. Platform Height	
80 ft		Articulated and Telescoping. Add to Truck rate for total rate.	
hour	
$23.50	

8489	
Aerial Lift Truck Mntd	
Max. Platform Heiaht	
100 ft		Articulated and Telescoping. Add to Truck rate for total rate.	
hour	
$34.00	
8010	Air Compressor	Air Delivery	41 cfm	to 10	Hoses included.	hour	$1.50	
8011	Air Comoressor	Air Deliverv	103 cfm	to 30	Hoses included.	hour	$7.00	
8012	Air Compressor	Air Delivery	130 cfm	to 50	Hoses included.	hour	$9.25	
8013	Air Com□ressor	Air Delivery	175 cfm	to 90	Hoses included.	hour	$20.00	
8014	Air Comoressor	Air Deliverv	400 cfm	to 145	Hoses included.	hour	$27.50	
8015	Air Comoressor	Air Delivery	575 cfm	to 230	Hoses included.	hour	$45.50	
8016	Air Comoressor	Air Deliverv	1100 cfm	to 355	Hoses included.	hour	$51.00	
8017	Air Comoressor	Air Delivery	1600 cfm	to 500	Hoses included.	hour	$80.00	
8040	Ambulance			to 150		hour	$25.50	
8041	Ambulance			to 210		hour	$32.50	
8060	Auner. Portable	Hole Diameter	16 in	to 6		hour	$1.30	
8061	Auaer, Portable	Hole Diameter	18 in	to 13		hour	$3.50	

8062	

Auaer Tractor Mntd	

Max. Auaer Diameter	

36in	

to 13	Includes digger, boom and mounting hardware. Add to Tractor rate for total
rate.	

hour	

$1.30	

8063	

Auaer Truck Mntd	

Max. Auaer Size	

24in	

to 100	Includes digger, boom and mounting
hardware. Add to Truck rate for total rate.	

hour	

$29.00	
8070	Automobile			to 130	Transoortina oeoole.	mile	$0.50	
8071	Automobile			to 130	Transportina carao.	hour	$13.00	
8072	Automobile Police			to 250	Patrollina.	mile	$0.60	
8073	Automobile, Police			to 250	Stationarv with enaine runnina.	hour	$16.25	
8110	Barae, Deck	Size	50'x35'x7.25'			hour	$34.00	
8111	Barae, Deck	Size	50'x35'x9'			hour	$49.00	
8112	Barae, Deck	Size	120'x45'x1O'			hour	$60.00	
8113	Barae Deck	Size	160'x45'x11'			hour	$75.00	
8050	Board Arrow			to 8	Trailer Mounted.	hour	$3.15	
8051	Board, Messaae			to 5	Trailer Mounted.	hour	$8.50	
8133	Boat, Push	Size	45'x21'x6'	to 435	Flat hull.	hour	$150.00	
8134	Boat, Push	Size	54'x21'x6'	to 525	Flat hull.	hour	$200.00	
8135	Boat, Push	Size	58'x24'x7.5'	to 705	Flat hull.	hour	$250.00	
8136	Boat Push	Size	64'x25'x8'	to 870	Flat hull.	hour	$300.00	

FEMA's SCHEDULE OF EQUIPMENT RATES

Cost
Code	Equipment	Specification	Capacity/Size	HP	Notes	
Unit	
Rate	
8130	Boat, Row				Heavy dutv.	hour	$0.85	
8131	Boat, Runabout	Size	13'x5'	to 50	Outboard.	hour	$14.00	
8132	Boat, Tender	Size	14'x7'	to 100	Inboard with 360 deQree drive.	hour	$26.00	
8120	Boat Tow	Size	55'x20'x5'	to 870	Steel.	hour	$250.00	
8121	Boat, Tow	Size	60'x21'x5'	to 1050	Steel.	hour	$300.00	
8122	Boat Tow	Size	70'x30'x7.5'	to 1350	Steel.	hour	$450.00	
8123	Boat, Tow	Size	120'x34'x8'	to 2000	Steel.	hour	$830.00	
8140	Boat, Tua	Lenath	16 ft	to 100		hour	$33.50	
8141	Boat, Tua	Lenath	18 ft	to 175		hour	$53.00	
8142	Boat Tua	Lenath	26 ft	to 250		hour	$65.00	
8143	Boat Tua	Lenath	40 ft	ta 380		hour	$150.00	
8144	Boat Tua	Lenath	51 ft	to 700		hour	$225.00	

8419	Breaker , Pavement, Hand-Held	
Weiaht	
25-90 lb			
hour	
$0.65	
8420	Breaker, Pavement			to 70		hour	$31.25	
8150	Broom, Pavement	Broom LenQth	72in	to 35		hour	$12.30	
8151	Broom, Pavement	Broom Lenath	96in	to 100		hour	$19.75	
8153	Broom, Pavement Mntd	Broom Lenath	72 in	to 18	Add to Prime Mover rate for total rate.	hour	$6.00	
8154	Broom, Pavement Pull	Broom Lenath	84 in	to 20	Add to Prime Mover rate for total rate.	hour	$10.25	

8270	
Bucket, Clamshell	
Caoacitv	
1.0 CV		Includes teeth. Does not include Clamshell & DraQline.	
hour	
$3.60	

8271	
Bucket, Clamshell	
Caoacitv	
2.5 CV		Includes teeth. Does not include Clamshell & Dragline.	
hour	
$6.75	

8272	
Bucket Clamshell	
Caoacitv	
5.0 CV		Includes teeth. Does not include Clamshell & Dragline.	
hour	
$11.25	

8273	
Bucket, Clamshell	
Capacity	
7.5 CV		Includes teeth. Does not include
Clamshell & Draoline.	
hour	
$14.50	
8275	Bucket, Draaline	Caoacitv	2.0 CV		Does not include Clamshell & Dragline.	hour	$2.90	
8276	Bucket, Draqline	Capacitv	5.0 CV		Does not include Clamshell & Draoline.	hour	$6.50	
8277	Bucket, Draaline	Caoacitv	10 CV		Does not include Clamshell & Draaline.	hour	$10.50	
8278	Bucket, DraQline	Cacacitv	14 CV		Does not include Clamshell & Draoline.	hour	$13.50	
8180	Bus			to 150		hour	$20.00	
8181	Bus			to 210		hour	$23.00	
8182	Bus			to 300		hour	$27.00	
8190	Chain Saw	Bar Lenath	16 in			hour	$1.75	
8191	Chain Saw	Bar Lenath	25 in			hour	$3.20	
8192	Chain Saw, Pole	Bar Size	18 in			hour	$1.60	
8200	Chiooer, Brush	Chiooina Caoacitv	6in	to 35	Trailer Mounted.	hour	$7.50	
8201	Chinner, Brush	ChiooinQ Caoacity	9in	to 65	Trailer Mounted.	hour	$16.00	
8202	Chiooer, Brush	Chiooina Caoacitv	12 in	to 100	Trailer Mounted.	hour	$21.75	
8203	Chinner, Brush	Chiooina Caoacitv	15 in	to 125	Trailer Mounted.	hour	$30.75	
8204	Chiooer, Brush	Chiooina Caoacitv	18 in	to 200	Trailer Mounted.	hour	$45.50	

8210	Clamshell & Dragline, Crawler		
149 999 lb	
to 235	
Bucket not included in rate.	
hour	
$86.00	

8211	Clamshell & Dragline, Crawler		
250,000 lb	
to 520	
Bucket not included in rate.	
hour	
$121.00	

8212	Clamshell & Dragline, Truck			
to 240	
Bucket not included in rate.	
hour	
$130.00	

8712	Cleaner, Sewer/Catch
Basin	
Hopper Capacity	
5 CV		Truck Mounted. Add to Truck rate for
total rate.	
hour	
$16.00	

8713	Cleaner, Sewer/Catch
Basin	
Hoooer Caoacitv	
14 CV		Truck Mounted. Add to Truck rate for
total rate.	
hour	
$21.50	
8220	Comoactor			to 10		hour	$11.00	

8221	Compactor, Towed, Vibratorv Drum			
to 45		
hour	
$17.50	

8222	Compactor , Vibratory,
Drum			
to 75		
hour	
$25.00	

8223	Compactor, Pneumatic ,
Wheel			
to 100		
hour	
$29.00	
8225	Comnactor, Sanitation			to 300		hour	$96.00	
8226	Comoactor, Sanitation			to 400		hour	$163.00	
8227	Comnactor Sanitation			to 535		hour	$225.00	

8228	Compactor, Towed,
Pneumatic , Wheel		
10000Ib		
Add to Prime Mover rate for total rate.	
hour	
$7.50	

Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building
4001  Tamiami Trail North,  Suite 300
Naples,  Florida 34103-3556
Telephone:  (239) 435-3535
Fax:	(239) 435-1218

Key Marco COD c/o Katie Maline
505 Whiskey Creek Drive Marco Island FL 34145
Attn: Katie Maline Gen Rep

Page: 1
May 31, 2018 File No:	3944-001M
Statement No:	114

SENT VIA EMAIL TO: katie@managerkeymarcohoa.org

05/07/2018

05/08/2018

05/10/2018

GLU GLU

GLU GLU

Review and respond to email correspondence from Katie Maline regarding bidding question
Review and respond to email correspondence from Katie Maline on landowner election and budget resolutions; Draft three budget resolutions; Review and respond to email correspondence from Katie Maline on landowners' election
Review email correspondence from Katie Maline on meeting agenda Commence review of FEMA agreement

32.50

260.00
32.50
243.75

05/16/2018

05/17/2018
05/23/2018

05/25/2018

05/31/2018

GLU	Finalize review of FEMA agreement; Draft email correspondence to Katie Maline on same.
GLU	Brief review of agenda for Board of Supervisors meeting GLU	Attendance at Board of Supervisors meeting
GLU	Review and respond to email correspondence from Katie Maline on Johnson Engineer proposed contract
GLU		Review and respond to email correspondence from Katie Maline regarding officer resolution; Draft resolution; Draft email correspondence to Katie Maline on resolution
GLU		Review and respond to email correspondence from Katie Maline on upcoming agenda
Professional Fees through 05/31/2018 Total Current Work
Balance Due

162.50
32.50
731.25

81.25

162.50

32.50
1,771.25
1,771.25

$1,771.25