Board of Supervisors Regular Meeting

Wednesday, January 16, 2019
8:30 a.m.
505 Whiskey Creek Drive Marco Island, FL 34145

AGENDA

Note: Requests to address the Board on all subjects, which are not on today’s agenda, will be accommodated under “Public Comments”. Public comments are limited to a maximum of three
minutes per attendee in order to facilitate orderly and efficient District business.

Any person who decides to appeal a decision of this Board will need a record of the proceedings pertaining there to and may need to ensure that a verbatim record of these proceedings is made at their expense.

Any person requiring special accommodations at this meeting because of a disability of physical impairment should contact the District Office at 239-394-4346 at least five days prior to the meeting.

Call to Order
Roll Call
Approval of Agenda
Audience Questions and Comments on Agenda Items
Approval of Previous Meeting Minutes
October 17, 2018 Regular Meeting
November 15, 2018 Landowner’s Meeting
November 15, 2018 Regular Meeting

Specific Items of Old Business
Street Light Project
Landscape Maintenance Project
Specific Items of New Business
C-3 Gardens Proposal – Gatehouse Blue Planters
2019 Holiday Décor Discussion
Master Gardener Discussion
Renewal of Management Fee
District Manager Annual Review
District Counsel – Greg Urbancic, Coleman, Yovanovich & Koester, P.A.
KM CDD & HOA Ground Lease
District Finance
Financial Statement Month Ending November 2018
Square Update
District Manager
FEMA Update
Gatehouse Roof
Fire Hydrants
Culvert Maintenance and Repairs Responsibility
Supervisors Request and Comments
Audience Questions and Comments
Schedule Next Meeting Date and Time
Adjournment

KEY MARCO COMMUNITY DEVELOPMENT DISTRICT PUBLIC HEARING AND REGULAR BOARD MEETING
October 17, 2018

The Board of Supervisors of the Key Marco Community Development District met at 8:30 a.m. on October 17, 2018, at the Key Marco Community Center, Marco Island, Florida.

APPEARANCES:	Maureen McFarland, Chairman/Treasurer
Mary Beth Schewitz, Vice-Chairman Corrie Grado, Supervisor
Dawn Aitkenhead, Supervisor Luanne Kerins, Supervisor

ALSO PRESENT:	Katie Maline, District Manager/Secretary
Greg Urbancic, District Board Counsel Jere Earlywine, Hopping, Green and Sams

CALL TO ORDER/ROLL CALL
Mrs. McFarland called the meeting to order, and noted that Mrs. Grado had not yet arrived.

APPROVAL OF AGENDA
On a MOTION by Mrs. Schewitz and a second by Mrs. Aitkenhead, the Agenda was unanimously approved by the Board.

AUDIENCE QUESTIONS AND COMMENTS ON AGENDA ITEMS
There were no audience questions or comments at this time.
Mrs. Grado joined the meeting.

PUBLIC HEARING RELATED TO ADOPTION OF ROADWAY USER RATE/ENFORCEMENT RULE

Mr. Earlywine gave a summary of the preceding meeting where the Board adopted a Resolution authorizing rule development and rule making proceedings for purposes of their proposed roadway user rate and enforcement rule.

The purpose of the rule was to achieve fairness in the cost of creating, operating and maintaining the roadways, which non-landowners have had the right to use at no cost.

He briefly explained what the cost structure would be, at $10 for two axle vehicles, $20 for vehicles with three or more axles, and $5 for individual pedestrians and bicyclist.

On a MOTION by Mrs. McFarland and a second by Corrie Grado the Public Hearing was then opened for discussion on the proposed Roadway user rate and Enforcement Rule on the unanimous vote of the Board.

There were no comments or questions received from the Public.

On a MOTION by Mrs. McFarland and a second by Mrs. Grado, the Public Hearing as noted above was then closed on the unanimous vote of the Board.

There being no further Board comments, Mr. Earlywine indicated that the resolution included whereas clauses related to the costs of the capital improvement plan and the operation and maintenance of the road and what the Plat Map says about the limited nature of the roads with a single entrance/exit. There are also clauses citing ruling and authority set forth in Chapter 190.

On a MOTION by Mrs. Schewitz and a second by Mrs. McFarland, the Board then unanimously voted to adopt the Resolution.

Staff will move forward with implementation of the Road User Fee.

With no further questions or comments, Mr. Earlywine was thanked for his appearance at the meeting and for the work he has done for the District Board on this issue.

Mrs. McFarland also thanked the Board for all they have accomplished on this issue and all improvements that have been done at Key Marco during the past year in almost every area, including reduction of expenses, landscaping improvements, and the new District Manager.

APPROVAL OF PREVIOUS MEETING MINUTES

As it relates to the Budget Hearing and regular meeting minutes on August 16, on Page 1, the addition of the word “District” before Manager under those present was noted and the correction of the number of supervisors in attendance from three to four was noted as well.

Additionally, the regular meeting minutes should reflect a start time of 8:46 a.m. Under Audience questions, the last sentence should be stricken.
On Page 2, under Lu’s Garden, the name should be put in quotes.

On Page 3, under the Status of Gatehouse Landscaping, Mrs. McFarland remarked how wonderful the gatehouse looked and thanked Mrs. Maline and Mrs. Aitkenhead for their work.

As it relates to the FEMA projects on Page 4, Mrs. Maline indicated that they are moving forward with the process, but are still waiting for some items from FEMA. She will further advise the Board under her report later in the meeting.

On a MOTION by Mrs. McFarland and a second by Mrs. Aitkenhead, the Budget Hearing and Regular Meeting Minute of August 16 were unanimously approved by the Board as amended.

SPECIFIC ITEMS OF OLD BUSINESS

Update on Insurance Coverage

This item was postponed until the November meeting.

Status of Gatehouse Project

The roof project should be finished soon, and the pavers have been cleaned. This treatment will be done on a regular basis. Jason will continue to water the flower bowls and is keeping the area clean. The dimmer switch for the lights will be installed soon.

Landscaping Maintenance Contract

The contract with Crawford Landscaping ends February 28, 2019. Proposals will be solicited and the landscape maintenance will be broken down five separate categories in an effort to get the best price and professional services for each category:
Mowing, edging, weed-eating and ornamental pruning/trimming Irrigation Repairs and Maintenance
Turf Insect, Fungi, Fertilizer Arbor (Palms and Hardwoods) Exotic and Vine Management.

Street Light Update

Mr. DiPrato explained the metering issue with LCEC explaining that it is a safety issue. He also discussed the maintenance and electric billing aspects.

A map of the neighborhood was shown with the 77 street lights and their separate sections, each with its own transformer. The electric bill is $3,500, and maintenance is roughly $9,000.

The cost breakdown showed that 99 percent of the LCEC costs are lease charges. Mr. DiPrato felt that the District should be paying 20 percent less than they are now.

Three scenarios were presented for the Board, including leaving the lighting as it is; reducing the number of streetlights that stay on late, such as at the bridge. Mr. Urbancic indicated that the Board could address potential hazard areas if necessary. Solar lighting in certain areas was also discussed. Ultimately there are two issues, leasing and metering. This will be brought back to the Board at the January or February meeting.

SPECIFIC ITEMS OF NEW BUSINESS

A. Request HOA to use Email List for Notice of Annual Meeting

Mr. Krutisch, on behalf of the HOA Board, has approved the use of the HOA email list for the notice of the November Landowner’s meeting to be sent out to all residents. The three supervisors whose terms are up have agreed to continue to serve on the Board.	The Landowners meeting will be held on November 15th.

DISTRICT COUNSEL

A. Resolution 2019-02

As discussed at the last meeting, this cooperative agreement puts a system in place to receive and offer aid in emergency situations. Participation in this agreement is also beneficial if grants are required from the State.

On a MOTION by Mrs. Aitkenhead and a second by Mrs. Grado, the Board unanimously agreed to approve Resolution 2019-02, the Statewide Mutual Aid Agreement and to authorize the Chair to sign the agreement on behalf of the CDD.

DISTRICT FINANCES

A. Financial Statement Ending August 31, 2018

District Insurance Revenue and FEMA Revenue were put on separate line items in the 2018-2019 budget.

A coding error under utilities was corrected and will show up in September. Mrs. McFarland and Mr. Krutisch will go through the finances to ensure their accuracy.

DISTRICT MANAGER

FEMA Update and Case Manager Appointment

It is anticipated that $149,000 of expenses will be reimbursed by FEMA. Mrs. Maline walked the Board through the status of the FEMA reimbursement, noting that the new case manager, Marc Rubin, was one of the original inspectors for Key Marco and will be meeting with the District Chair and District Manager within a

few weeks. Mrs. Maline explained the many-step process each submittal goes through and the documents are completed. Three projects have been completed, and five more are in progress at FEMA.

Pressure Cleaning

A proposal has been received from OZ Pressure Cleaning for comprehensive pressure cleaning throughout the community on a quarterly basis in the amount of $2,700.00.

On a MOTION by Mrs. Schewitz and a second by Mrs. McFarland, the proposal from OZ Pressure Cleaning was unanimously approved by the Board.

Supervisor Requests/Comments

Mrs. McFarland recapped the Collier County ordinance whereby trash and recycling must be put on the curb after 6:00 p.m. the evening before collection day, and then removed from the curb no later than 6:00 p.m. on the day of collection. Mrs. McFarland asked that the residents honor that.

ADJOURNMENT
There were no further requests or comments received from the Supervisors or the audience, and with a reminder that the next meeting would be held on November 15, on a MOTION by Mrs. Grado and a second by Mrs. Kerins, the meeting was adjourned at 9:45 a.m.

Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building
4001 Tamiami Trail North, Suite 300
Naples, Florida 34103-3556
Telephone:  (239) 435-3535
Fax:	(239) 435-1218

Page: 1
Key Marco CDD	October 31, 2018
c/o Katie Maline	File No:	3944-001M
505 Whiskey Creek Drive	Statement No:	118
Marco Island FL 34145 Attn: Katie Maline

Gen Rep

SENT VIA EMAIL TO: katie@managerkeymarcohoa.org

Fees

10/07/2018	GLU	Review email correspondence from Jere Earlywine regarding resolution on road fee adoption; Brief review of resolution	
65.00	
10/09/2018	GLU	Receive annual report filing forms; Review and execute same; Draft email correspondence to Manager with annual report form	
65.00	
10/15/2018	GLU	Review email correspondence from Chairman and Manager on agenda in relation to public hearing; Draft revisions to agenda; Draft email correspondence to Chairman and Manager on agenda revisions;	

195.00	
10/16/2018	GLU	Review agenda and prepare for Board of Supervisors meeting	162.50	
10/17/2018	GLU	Attendance at Board of Supervisors meeting; Follow-up email to Katie Maline on documents needed for filing mutual aid agreement	
942.50	
10/30/2018	AMK	Compile documents and send mutual aid agreement to the state.	75.00	
		Professional Fees through 10/31/2018	1,505.00	
		
Expenses		
10/30/2018	FedEx (5070) from 34103/ak to 32399/ FL Division of Emergency Mgmt (Attn. Alonna Vinson)	
17.39	
	Total Expenses	17.39	
	Total Current Work	1,522.39	

Balance Due	$1,522.39

Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building
4001 Tamiami Trail North, Suite 300
Naples, Florida 34103-3556
Telephone:  (239) 435-3535
Fax:	(239) 435-1218

Page: 1
Key Marco CDD	November 30, 2018
c/o Katie Maline	File No:	3944-001M
505 Whiskey Creek Drive	Statement No:	119
Marco Island FL 34145 Attn: Katie Maline

Gen Rep

SENT VIA EMAIL TO: katie@managerkeymarcohoa.org

Fees

11/07/2018	GLU	Review and respond to email correspondence from Katie Maline on potential termination of ground lease	
32.50	
11/14/2018	GLU	Review agenda and prepare for Board of Supervisors meeting; Draft resolution to canvass landowner election results; Draft officer resolution; Draft suggested revisions to agenda; Draft email correspondence to Katie Maline on documents for agenda	

325.00	
11/15/2018	GLU	Attendance at Board of Supervisors meeting	1,105.00	
		Professional Fees through 11/30/2018	1,462.50	
		Total Current Work	1,462.50	

Payments

Balance Due	$1,462.50

Hopping Green & Sams
Attorneys and Counselors

119 S. Monroe Street, Ste. 300
P.O. Box 6526 Tallahassee, FL 32314
850.222.7500
================================= STATEMENT =================================
November  27, 2018
Key Marco Community Development District	Bill Number	103922	
505 Whiskey Creek Drive	Billed through	10/31/2018	
Marco Island, FL 34145			
CDD Special Counsel KMCDD	00101	JLE			

FOR PROFESSIONAL SERVICES RENDERED
10/06/18	JLE	Prepare resolution adopting roadway user rate rule; email correspondence regarding the same.

1.80 hrs

10/14/18	JLE

10/15/18	JLE

10/16/18	JLE

10/17/18	JLE

Prepare comments for Board meeting, and prepare for the same.

Review and comment on meeting minutes; email correspondence regarding the same.

Confer with Board Supervisor regarding Board meeting. Prepare for, travel to and from, and attend Board meeting.

1.10 hrs

0.30 hrs

0.20 hrs

3.10 hrs

Total fees for this matter	$2,080.00

DISBURSEMENTS
Travel Conference Calls

Total disbursements for this matter

239.19
30.55

$269.74

MATTER SUMMARY

Earlywine, Jere L.	6.50 hrs	320 /hr	$2,080.00

TOTAL FEES	$2,080.00	
TOTAL DISBURSEMENTS	$269.74	

TOTAL CHARGES FOR THIS MATTER	·------------
$2,349.74	

BILUNG SUMMARY

Earlywine, Jere L.	6.50 hrs

320 /hr

$2,080.00

TOTAL FEES	$2,080.00	
TOTAL DISBURSEMENTS	$269.74	

TOTAL CHARGES FOR THIS BILL	·-------------
$2,349.74	

CDD Special Counsel	Bill No. 103922	Page 2
=========---===============---===----======-====-------------=== = ==------------------

Please include the bill number on vour check.

KEY MARCO
Community Development District

Financial Statements
(Unaudited)

November 30, 2018

KEY MARCO
Community Development District

Governmental Funds

Balance Sheet
November 30, 2018

ACCOUNT DESCRIPTION

GENERAL FUND

FIXED ASSETS
FUND	TOTAL

ASSETS

Cash - Checking Account	$	676,348	$	-	$	676,348	
Prepaid Items	2,100	-	2,100	
Fixed Assets		
Land	-	1,969,203	1,969,203	
Buildings	-	146,196	146,196	
Accum Depr - Buildings	-	(111,345)	(111,345)	
Improvements	-	882,684	882,684	
Infrastructure	-	6,522,136	6,522,136	
Accum Depr ‐ Improvements	-	(681,688)	(681,688)	
Accum Depr - Infrastructure	-	(4,204,655)	(4,204,655)	
Machinery & Equipment	-	126,860	126,860	
Accum Depr ‐ Mach & Equip	-	(33,006)	(33,006)	
TOTAL ASSETS	$	678,448	$ 4,616,385	$ 5,294,833	
LIABILITIES		
Accounts Payable	$	19,854	$	-	$	19,854	
Accrued Expenses	20,703	-	20,703	
Accrued Taxes Payable	122	-	122	
TOTAL LIABILITIES	40,679	-	40,679	

FUND BALANCES		
Nonspendable:		
Prepaid Items	2,100	-	2,100	
Unassigned:	635,669	4,616,385	5,252,054	
TOTAL FUND BALANCES	$	637,769	$ 4,616,385	$ 5,254,154	
		
TOTAL LIABILITIES & FUND BALANCES	$	678,448	$ 4,616,385	$ 5,294,833	

KEY MARCO
Community Development District	General Fund

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2018

ACCOUNT DESCRIPTION	ANNUAL
ADOPTED BUDGET	
NOV-18 ACTUAL	
NOV-18 BUDGET	
VARIANCE ($) FAV(UNFAV)	
YEAR TO DATE ACTUAL	
YEAR TO DATE BUDGET	
VARIANCE ($) FAV(UNFAV)	

REVENUES								
Interest - Investments	$	8,000	$	979	$	667	$	(312)	$	2,094	$	1,333	$	(761)	
Special Assmnts- Tax Collector	629,800	186,684	308,525	121,841	186,684	308,525	121,841	
Special Assmnts- Discounts	(25,192)	(1,692)	(12,341)	(10,649)	(1,692)	(12,341)	(10,649)	
Other Miscellaneous Revenues	-	1,939	-	(1,939)	2,028	-	(2,028)	
Insurance Reimbursements	-	6,776	-	(6,776)	6,776	-	(6,776)	
User Facility Revenue	-	325	-	(325)	330	-	(330)	
TOTAL REVENUES	612,608	195,011	296,851	101,840	196,220	297,517	101,297	

EXPENDITURES								

Administration								
P/R-Board of Supervisors	9,600	800	800	-	1,600	1,600	-	
FICA Taxes	734	61	61	-	122	122	-	
ProfServ-Engineering	5,000	-	417	(417)	-	833	(833)	
ProfServ-Legal Services	25,000	-	2,083	(2,083)	9,364	4,167	5,197	
ProfServ-Mgmt Consulting Serv	72,000	6,000	6,000	-	12,000	12,000	-	
ProfServ-Property Appraiser	9,447	-	9,447	(9,447)	567	9,447	(8,880)	
ProfServ-Special Assessment	1,000	-	-	-	-	-	-	
ProfServ-Tax Collector	12,596	3,700	6,171	(2,471)	3,700	6,171	(2,471)	
Accounting Services	14,150	1,179	1,179	-	2,358	2,358	-	
Auditing Services	5,000	-	-	-	-	-	-	
Postage	150	-	13	(13)	16	25	(9)	
Rentals & Leases	300	25	25	-	50	50	-	
Insurance - General Liability	29,926	-	-	-	26,788	14,963	11,825	
Legal Advertising	4,000	-	333	(333)	840	667	173	
Miscellaneous Services	750	60	63	(3)	116	125	(9)	
Transcript Cost	2,400	165	200	(35)	330	400	(70)	
Computer Support	600	50	50	-	100	100	-	

KEY MARCO
Community Development District	General Fund

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2018

	ANNUAL							
	ADOPTED	NOV-18	NOV-18	VARIANCE ($)	YEAR TO DATE	YEAR TO DATE	VARIANCE ($)	
ACCOUNT DESCRIPTION	BUDGET	ACTUAL	BUDGET	FAV(UNFAV)	ACTUAL	BUDGET	FAV(UNFAV)	

Office Supplies	500	-	42	(42)	-	83	(83)

Dues, Licenses, Subscriptions	 	275	- 	- 	- 	175 	175 	- 	
Total Administration	 	193,428	12,040 	26,884 	(14,844)	58,126	53,286 	4,840 	

Maintenance and Landscaping		
Contractual Services	140,000	11,734	11,667	67	23,468	23,333	135	
R&M-Trees and Trimming	15,000	-	1,250	(1,250)	10,360	2,500	7,860	
Plant Replacement Program	10,000	2,430	833	1,597	8,966	1,667	7,299	
Exotic Maintenance	13,000	-	1,083	(1,083)	-	2,167	(2,167)	
Flower Program	5,000	2,145	417	1,728	2,145	833	1,312	
Mulch Program	9,000	-	750	(750)	484	1,500	(1,016)	
Misc-FEMA Expense	 	-	- 	- 	- 	5,000 	- 	5,000 	
Total Maintenance and Landscaping	 	192,000	16,309 	16,000 	309 	50,423 	32,000 	18,423 	

Irrigation Services		
Contractual Services	6,100	508	508	-	1,017	1,017	-	
Utility - Water	15,000	4,743	1,250	3,493	5,797	2,500	3,297	
Utilities-Electric	5,000	1,142	417	725	1,244	833	411	
Repairs & Maintenance	20,000	4,763	1,667	3,096	6,955	3,333	3,622	
Land Lease	 	31,000	2,553 	2,583 	(30) 	5,106 	5,167 	(61)	
Total Irrigation Services	 	77,100	13,709 	6,425 	7,284 	20,119 	12,850 	7,269 	

Capital Expenditures & Projects		
Cap Outlay-Roads	 	50,000	5,375 	- 	5,375 	5,375 	- 	5,375 	
Total Capital Expenditures & Projects	 	50,000	5,375 	- 	5,375	5,375	- 	5,375 	

Lighting		
Utilities-Electric	24,000	1,377	2,000	(623)	2,022	4,000	(1,978)	
R&M-General	6,000	-	500	(500)	653	1,000	(347)	
Misc-Holiday Lighting	 	3,000	- 	- 	- 	- 	- 	- 

KEY MARCO
Community Development District	General Fund

Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2018

ANNUAL
ADOPTED	NOV-18		NOV-18	VARIANCE ($)	YEAR TO DATE	YEAR TO DATE	VARIANCE ($) ACCOUNT DESCRIPTION	BUDGET	ACTUAL	BUDGET		FAV(UNFAV)		ACTUAL		BUDGET		FAV(UNFAV)

Total Lighting	 	33,000	1,377 	2,500 	(1,123) 	2,675 	5,000 	(2,325)

Access Control

Contractual Services	86,520	7,922	7,210	712	14,745	14,420	325	
Utilities-Electric	10,000	3,046	833	2,213	3,753	1,667	2,086	
R&M-Gate	3,580	696	298	398	1,575	597	978	
R&M-Gatehouse	5,000	3,195	417	2,778	4,897	833	4,064	
Op Supplies - General	 	250	176 	21 	155 	1,063 	42 	1,021 
Total Access Control	 	105,350	15,035 	8,779 	6,256 	26,033 	17,559 	8,474 

TOTAL EXPENDITURES	650,878	63,845	60,588	3,257	162,751	120,695	42,056

Excess (deficiency) of revenues

Over (under) expenditures	(38,270)	131,166	236,263	105,097	33,469	176,822	143,353	

OTHER FINANCING SOURCES (USES)

Contribution to (Use of) Fund Balance	(38,270)	

-	

-	

-	

-	

-	

-	
TOTAL FINANCING SOURCES (USES)	(38,270)	-	-	-	-	-	-	

Net change in fund balance	
$	(38,270)	
$	131,166	
  $	236,263 	
$	105,097	
$	33,469	
$	176,822	
$	143,353	

FUND BALANCE, BEGINNING (OCT 1, 2018)	
604,300				
604,300	
604,300		
FUND BALANCE, ENDING	  $	566,030 				$	637,769	$	781,122		

C3 GARDENS
C USTOM . C REAT I VE. COLORFUL.

INSTALLATION PROPOSAL
Key Marco Gate House

Thank you for the opportunity to look closer at how we can help you improve the look of your beautiful property. To get you a better idea on the costs of getting started with the initial C3 plantings, I have summarized with the following that was discussed.
**Prices include all labor, planting in our custom soil blend and fertilizers with a mix of tropicals and annual flowers, custom designed, depending on location.

~Cobalt planter collection~

GATE HOUSE PLANTINGS:
Large Self Watering  Container Change Out: 300 each	1,200.00

TOTAL:	$1,200.00

We Propose to furnish all labor and materials complete in accordance with the above specifications.
Payment to be made as: One- Half to start, balance upon completion Thank you very much for your consideration.

Respectfully Submitted by:

  CY.1-,.

Client Approval	Date

(239)260-4355
JACK@C3GARD ENS .CO M www.C3GARDENS.COM